1. edgehill.ac.uk/ls

2. Electronic Assessment Management - Using the right tools Adrian Cain, Mark Wilcock & David Callaghan

3. edgehill.ac.uk/ls Introduction Why use it? Opportunities for online submission Our Experience Process considerations EHU Experiences of use Options Turnitin Blackboard Assignment Tool Data Management – In progress course considerations Data Curation – Post course considerations Programme of Session

4. edgehill.ac.uk/ls Electronic Assessment Management: The use of information and communication technology to facilitate the creation, submission, marking, moderation and/or feedback of student work for assessment – usually summative, sometimes formative. Definition

5. edgehill.ac.uk/ls Creation Administration, tutors, proforma/template Submission Online (various electronic formats) and offline submission Marking On or off-line – even off screen, but eventually added online Moderation Online, email (zip), offline Feedback Online – Text and/or audio Release Online Description

6. edgehill.ac.uk/ls

7. Positives Less travel More parking spaces! Less paper Anytime and anywhere Negatives System/s down – Plan B Internet access and device More time on computer More difficult to spread mark/review Student demands NSS and local demand Increase use of EAMs..... results in the increased use of the grade centre +

8. edgehill.ac.uk/ls Blackboard Assignments Tests Surveys Discussions Journals Blogs Wikis Learning Edge Turnitin Campus Pack (Wikis, Blogs, Journals etc.) Pebble Pad Offline Performance Viva Artwork Opportunities for online submission …and go to? Grade Centre (Staff) My Grades (Students)

9. edgehill.ac.uk/ls Our Experience of Typical Process (if there is such a thing!)

10. edgehill.ac.uk/ls Set-up (start) Consistency - Follow Faculty/Department/Programme processes/guides (if nothing exists, start it) Testing - Add your ‘Test Student’ account to check operation Instructional text – Make sure there are adequate student instructions (one file, cover sheet, lates, Plan B etc) Student Experience Competent – Become familiar with your submission process to support your students Differences – There is no EHU/HE fixed submission process and all tools offer different functionality Formative/Survey – Some tools can offer students formative or survey processes Submission (due date) Attempts – Single or Multiple attempts Timing – Open for exam period or module duration Marking Auto/manual – Instance tests with predefined answers or delayed manual marking Online/Offline – Some tools offer either or both, central co-ordination advised Multiple markers – Central co-ordination is advised when you divide your marking Wait and hide - Don’t start marking until due date has passed and hide relevant columns Moderation What to send out – File/paper, including plagiarism detection etc Feedback and returns (post date) Data Management and Data Curation Start to finish considerations

11. edgehill.ac.uk/ls FoHSC Turnitin – Faculty wide adoption –Training and process consultancy –Consistency –Support –Evolution of central control and management Assignment Handler – Portfoilio/Level wide adoption –Training and process consultancy –Mixed portfolio confusion (CPD and Pre-Reg) –Student/staff confusion (Which system and process) –CPD – Moved to Turnitin Exams (A and P, Mat Pack, Manual Handling) –Set-up – Changing course teams –Data curation FoE Pebble Pad, Campus Pack User Experiences

12. edgehill.ac.uk/ls Go to the course: Control Panel Course Tools Add Test Student The panel opposite appears: Your student account name is: YourLoginName_S (i.e. caina_s) You can add this student to any course you are an instructor on. Preview your course with ‘Add Test Student’ Learning Edge: Add Test Student http://www.eshare.edgehill.ac.uk/1050/http://www.eshare.edgehill.ac.uk/1050/

13. edgehill.ac.uk/ls Options

14. edgehill.ac.uk/ls Submitting work electronically (eSubmission) increased flexibility Marking offline Download in batch Marking work online (eMarking) – Issues with Crocodocs reduced marking time Comments and Feedback(eMarking) improved feedback consistency Student Expectations meeting student expectations of online assignment submission Blackboard Assignment Features

15. edgehill.ac.uk/ls Blackboard Assignment - Interface

16. edgehill.ac.uk/ls Plan B (have one, but don’t advertise it) eMail? Test student Use a different browser Submit as a single file Use a template – Cover sheet, Los, Feedback etc (one doc) Single / multiple attempts If single you may have to reset Dates Hand in on Thu, at 12pm? Hide columns during marking period … because if you don’t students see their draft results!? Blackboard Assignment Advice

17. edgehill.ac.uk/ls Submitting work electronically (eSubmission) increased flexibility Detecting plagiarism (Similarity indexing) academic integrity Teaching referencing skills formative and summative learning tool Marking work online (eMarking) reduced marking time Comments and Feedback(eMarking) improved feedback consistency Student Expectations meeting student expectations of online assignment submission Turnitin Features

18. edgehill.ac.uk/ls Turnitin Interface Originality/GradeMark/PeerMark

19. edgehill.ac.uk/ls Files <20MB, <400 pages Word better than PowerPoint, PDFs (5-20% fail), any file type Consistency – Programme, Portfolio, Faculty same settings between modules Students responsible for own work don’t change policy - 6 weeks storage with paper copies Not as flexible as a box ……. but more available a second late is a second late! Understand the students' perspective role play a student with ‘add student Know your process ……. if not ask! lates, re-sits, EMCs, new drop-boxes, new areas …… …. and always, always, always back -up Turnitin Advice

20. edgehill.ac.uk/ls Data Management

21. edgehill.ac.uk/ls Why Short-term data storage (for all the same reasons you may have kept an individuals assignment) Second and external marking/moderation Privacy – Other students’ marks may be seen every time you have to view someone's work, particularly important in student tutorial/class events. Need to present/look at some assignments/work, where there is no access to the internet. How Check data curation procedures (admin) Analysis future needs, by what you have done in the past Export data and store it with in departments/faculties Data Management – Tutor practice Short Term – For the length of the module/Academic year

22. edgehill.ac.uk/ls Data Curation

23. edgehill.ac.uk/ls Why Blackboard upgrades (changes to existing VLE (5yr Licence)) Data storage/archive - how long courses will remain available for Details transferred to SID ASAP (BB is not an alternative to SID) How Don’t change policy (or get lazy) just because its online (but digital stuff lasts forever … doesn’t it?) Analysis future needs, by what you have done in the past Export data and archive it with in departments/faculties Create reports at Grade Centre level and download/copy individuals work at tool level (i.e. Turnitin) Data Curation – Admin practice Long Term Archiving

24. edgehill.ac.uk/ls Trouble Shooting and Support

25. edgehill.ac.uk/ls Learning Services Helpdesk ltdsupport email LTD Operations Co-ordinator LTDOs Faculty Senior Solstice Fellows Faculty Administrators DDE Blackboard area – EnrolEnrol Exemptions include; Content and tool development/management/set-up, bespoke process issues, enrolment issues, etc. We will help consult on all aspects of TEL including those identified exemptions Trouble Shooting and Support Level’s of support 1 – Help desks 2 – LTDOs 3 – Escalated to providers

26. edgehill.ac.uk/ls We offer bespoke training, awareness and implementation of technologies and processes. Team approach/members Needs assessments –Present process –Proposed process –Critical processes Block out time for group session Bespoke needs

27. edgehill.ac.uk/ls Questions and Links

28. edgehill.ac.uk/ls Turnitin Turnitin - Setting up a Paper Assignment (PB - Mar 13) http://www.eshare.edgehill.ac.uk/3087/http://www.eshare.edgehill.ac.uk/3087/ Getting Started with the Turnitin for iPad App (MJ - Aug 13) http://www.eshare.edgehill.ac.uk/3727/http://www.eshare.edgehill.ac.uk/3727/ Turnitin for formative assessment (DC - Oct 13) http://www.eshare.edgehill.ac.uk/4060/ (presentation with set-up)http://www.eshare.edgehill.ac.uk/4060/ Turnitin – Submitting Work (CC – Mar 13) http://www.eshare.edgehill.ac.uk/3224/http://www.eshare.edgehill.ac.uk/3224/ Students FAQ (KR – Sep 11) http://www.eshare.edgehill.ac.uk/883/ (Slightly out of date, but a good reference point)http://www.eshare.edgehill.ac.uk/883/ Blackboard Assignment Blackboard Assignment - Creating a Blackboard Assignment Drop-box http://www.eshare.edgehill.ac.uk/2528/http://www.eshare.edgehill.ac.uk/2528/ LTD7013: Blackboard Assignment Resetting the Assignment Dropbox http://www.eshare.edgehill.ac.uk/3070/http://www.eshare.edgehill.ac.uk/3070/ Specific Links Please note: These guides may be/become slightly out of date as many of our systems have regular routine upgrades, plus they may also have been developed for a particular audience which doesn’t match your requirements. Therefore, when you use these guides please have this in mind. Contact your faculty Learning Technologists if you need any further assistance 01695 650757 (x7754)

29. edgehill.ac.uk/ls Grade Centre LTD7014: Create additional columns (in Grade Centre) (for ‘offline’ submission) http://www.eshare.edgehill.ac.uk/3069/ http://www.eshare.edgehill.ac.uk/3069/ LTD3036 Hiding a Column from Student View http://www.eshare.edgehill.ac.uk/3068/http://www.eshare.edgehill.ac.uk/3068/ LTD3033.pdf Creating a 'My Grades' menu button http://www.eshare.edgehill.ac.uk/2678/http://www.eshare.edgehill.ac.uk/2678/ Mobile Blackboard Mobile Learn: Best Practices for Making Online Courses Mobile-Friendly http://www.eshare.edgehill.ac.uk/1372/ http://www.eshare.edgehill.ac.uk/1372/ Associated Links Please note: These guides may be/become slightly out of date as many of our systems have regular routine upgrades, plus they may also have been developed for a particular audience which doesn’t match your requirements. Therefore, when you use these guides please have this in mind. Contact your faculty Learning Technologists if you need any further assistance 01695 650757 (x7754)