1. What’s New with Office 365? June 25, 2015

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4. What’s New with Office 365? June 25, 2015

5. Presenters 5 Assisting with chat: Kevin Lo, TechSoup Becky Wiegand Webinar Program Manager TechSoup Global Sam Chenkin Director of Solution Development Tech Impact Linda Widdop Director of Technology Services Tech Impact

6. Where Are You? We Are Here 6

7. Agenda Introduction to TechSoup & Tech Impact Participant Polls ─What have you implemented already? Important Information What’s New ─Skype for Business ─Delve ─Azure Video ─Compliance Q&A 7

8. About TechSoup Global We are a global network of 63 partner NGOs that provide the best technology resources to over a half-million organizations in 121 countries. 8 We connect organizations and people with the resources, support, and technology they need to change the world. Learn more from our 2014 Year in Review.2014 Year in Review

9. 9 We are working toward a time when every social benefit organization on the planet has the technology, resources, and knowledge it needs to operate at its full potential. 121 countries served 63 partner NGOs 41 Net2 local groups 615k NGOs reached Our Reach

10. Our Impact 10 Together, we build a stronger, more resilient civil society. $4.8B in technology products and grants employed by NGOs for the greater good 35 languages used to provide education and support 100+ corporate and foundation partners connected with the causes and communities they care about 5.9M annual visits to our websites 600,000 newsletter subscribers empowered with actionable knowledge 79% of NGOs have improved organizational efficiency with TechSoup Global's resource offering* *Source: = survey conducted among TechSoup members in 2013.

11. Our Product Donation Programs Donated technology, education, and community forum resources for NGOs save costs, magnify impact, and extend reach. 11

12. Participant poll What’s your organization’s size? ─All volunteer ─1-5 staff ─6-20 staff ─21-50 ─51-100 ─101-200 ─201-500 ─500+ 12

13. Participant poll Which features have you already implemented in Office 365 so far? ─File storage (SharePoint) ─Email (Exchange) ─Social collaboration (Yammer) ─Communications/collaboration (Skype for Business) ─Office apps (Office Web Apps) ─Other (comment in chat) ─None 13

14. Linda Widdop Director of Technology Services, Tech Impact Works with local, regional and national partners to provide the nonprofit community with increased knowledge of technology through speaking engagements. Believes in helping nonprofits to leverage cloud solutions to lower their IT costs while gaining access to best of breed technology. Over the last 20-plus working with technology, she has trained thousands, and provided IT consulting and implementation services to hundreds, of individuals and organizations. Sam Chenkin Director of Solution Development, Tech Impact Has worked with nonprofits for his entire career to bring about technology ’ s unrealized promise: to foster little-democracy and disrupt power imbalances in the world Passionate about designing and implementing technology rooted in context – ensuring that it is meeting the real world goals and challenges of the organizations Focuses on making complex ideas accessible and actionable for all nonprofit organizations

15. Tech Impact’s mission is to ensure all nonprofits can use technology to better serve our world.

16. Just like you, we are a 501c3 Nonprofit Capacity building organization Workforce development in technology for at-risk-youth Providing IT Services to Nonprofits since 2003 Serving 100+ NGO’s with Managed IT Services Office365 Assessment & Implementation (Outlook & SharePoint) Data Management (Cloud backup/Recovery) Cloud Servers & Hosted Desktops VoIP VolunteerConnect (volunteer management software) Solutions.Integration.Support.

17. Some of Our Clients 17

18. Office 365 Donated Licensing Options 18

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23. Today’s Agenda Introductions Important Information What’s New 23

24. Important Information 24

25. A Note About Architecture Office 365 is based on a distributed redundant model – Your data is stored on multiple servers in a data center – Your data is written across multiple data centers – If an entire data center drops off the map permanently you will only lose a few minutes worth of data Cloud-First Strategy – New features are available first in Office 365 and then distributed on- premise – Sometimes things just turn on

26. Roadmap

27. Release Schedule Admin Portal > Service Settings > Updates

28. Preview Features in SharePoint Admin Portal > Admin > SharePoint > Settings

29. Office 365 Can Include Lots of Apps

30. What’s New? 30

31. Lync is now Skype for Business 31

32. Lync is now Skype for Business It’s still Lync – Same product, new User Interface – Separate client from “Skype” You cannot make calls to phone lines or receive calls from phone lines (yet) – You can pay for a connected conference bridge number so you can have some people on Skype for Business audio and some on the phone

33. Lync is now Skype for Business In Skype you must enable “Allow IMs from anyone” You can talk directly to Skype users In Skype for business you must enable “external access”

34. Delve 34

35. Delve One place to see information about yourself or a coworker – Centralized profile with contact information, shared files, blog, etc See recently access files – Files you edited – Files you sent or received in email – Files you might be interested in Security based (only see what you have access to)

36. Delve Easily take action on a file – Edit – See permissions – Email – Post to yammer

37. Delve Create “Boards” – Add files – Publically viewable (group useful documents together in one place) – Access still restricted by Office 365 security

38. Azure Video 38

39. Azure Video Store Videos in SharePoint – Organized into “Channels” – Manage owners, editors, and viewers for each channel – Videos stored in SharePoint – Videos transcoded in Azure Media Services

40. Azure Video This is a version 1 product – Can’t specify tags for videos – Playback is Flash based – Limited customization – Storage is still in SharePoint Online

41. Compliance 41

42. Compliance Compliance Center Exchange Tools – Exchange Retention – Exchange Legal Hold – Exchange “DLP” (Data Loss Prevention) – Auditing SharePoint Tools – Auditing – SharePoint DLP (coming soon) – SharePoint File-Based Encryption

43. Compliance: Compliance Center Create cases and search Exchange & SharePoint from one location Configure policies in Exchange & SharePoint from one location

44. Compliance: Exchange Tools Retention Determine what to do with mail once it is older than a specified number of days: delete, archive, do nothing Server-side, no end-user intervention required Configure in Exchange Admin Center > compliance management

45. Compliance: Exchange Tools Legal Hold (requires E3 license or add-on) Indicate mailboxes or parts of mailboxes that should be protected Items on legal hold are stored even if modified or deleted Configured in Mailbox Features of a user or in Exchange admin center > compliance management > in-place eDiscovery & hold

46. Compliance: Exchange Tools Data Loss Prevention (requires E3 license) Scan email for keywords, PII, document templates, recipients Take action: display warning in OWA or Outlook, notify managers, prevent send, encrypt Configure in Exchange admin center > compliance management > data loss prevention

47. Compliance: Exchange Tools Data Loss Prevention Run reports of non-owner mailbox access – Must be enabled with powershell Search admin audit logs for permission changes Configure in Exchange admin center > compliance management > auditing

48. Compliance: SharePoint Tools Auditing See file edits, check outs, deletes, searches See permission changes Must be enabled for OneDrive Cannot view file access log in SharePoint Online View in Site Collection Settings > Audit Reports

49. Compliance: SharePoint Tools Data Loss Prevention Most features available later this year. May require an E3 license Search for files that violate policies Display warnings to users Encrypt sensitive files automatically

50. Compliance: SharePoint Tools File-Based Encryption Requires an E3 license Automatically encrypt files in SharePoint online Office will ask Office 365 for an encryption key based on username and password Protects content on or off SharePoint / OneDrive Some drawbacks

51. Q & A Please type your questions in the chat window. Continue the discussion in our Office 365 for Nonprofits forum thread.Office 365 for Nonprofits forum thread 56

52. Tech Impact Office 365 Support

53. Office 365 Assessment, $10 admin feeOffice 365 Assessment Office 365 DIY Migration Workshop for Small Orgs, $300 admin feeOffice 365 DIY Migration Workshop for Small Orgs Office 365 DIY Migration Workshop for IT Depts, $300 admin feeOffice 365 DIY Migration Workshop for IT Depts SharePoint Online DIY Migration Workshop, $300 admin feeSharePoint Online DIY Migration Workshop Technology Advisor One-Hour Consultation, $49 admin feeTechnology Advisor One-Hour Consultation 53

54. Additional Resources Office 365 for Nonprofits What Is Office 365? What You Need to Know About Microsoft Office 365 Nonprofit Office 365 for Nonprofits: A DIY Overview Delivering a Seamless Experience with Microsoft Office 365 Productivity SolutionDelivering a Seamless Experience with Microsoft Office 365 Productivity Solution Office 365: Is It Right for My Nonprofit? Create and Collaborate Securely Using Box and Microsoft Tools How Office 365 Helps Caring Partners Support At-Risk Youth How Our Organization Migrated to Office 365 in a Few Weeks Tech Impact Helps Nonprofits Open a Door to the Cloud 54

55. Learn and Share! Chat in one thing that you learned in today’s webinar that you will try to implement. Will you share this information with your colleagues and within your network? 55

56. Upcoming Webinars and Events 6/30: #NPTechChat How Data Is Fueling Social ChangeHow Data Is Fueling Social Change 7/9: Make It Rain: Using the Google AdWords Grant to Drive ImpactMake It Rain: Using the Google AdWords Grant to Drive Impact 7/16: Crash Course in Adobe Creative CloudCrash Course in Adobe Creative Cloud 7/23: Navigating Payment Processing for NonprofitsNavigating Payment Processing for Nonprofits Explore our webinar archives for more!webinar archives 56

57. Connect with Us! www.techsoupglobal.org www.techsoup.org facebook.com/techsoupglobal twitter.com/techsoup 57

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