1. Consulting by HIR GmbH Power PmX task force TPMU 1 HIR Method & Tools for Fit Gap analysis Checklist Example “APS-functionality Check FELIOS versus PRIMAVERA”

2. Consulting by HIR GmbH Power PmX task force TPMU 2 Base for all: The Processes Main processes Level 1 Sub processes Level 2 Detailing Alignment of processes & SAP + NN functions HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Sub processes Level 3 Process steps Level 4 Customized Objects Custom Development Objects (RICEFW)

3. Consulting by HIR GmbH Power PmX task force TPMU 3 Business Process Master Lists BPML => see Examples 1.The SAP Development Team should deliver the Process lists, covered by SAP releases 1, 2 and 2.1. On the other hand we should collect the existing Process lists of the factories. 2.Based on this existing Process lists we have to complete the missing processes for our factories in one common Excel file. 3.This new complete list is our BPML (= Specification) => Alstom Process Master List = APML Checklist => Release necessary, Process Owner Organization? 4.Based on this APML checklist we manage our Fit Gap- Analysis. That means we compare our „Requirement Profiles“ with the „Performance Profiles“ of the different releases R1, R2 and R2.1 (=> Workshops with the Subject Matter Experts SME´s?). Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

4. Consulting by HIR GmbH Power PmX task force TPMU 4 Organisation structures Business processes Prozess Kundenaufträge erfassen und verwalten Data structures System functions Factory Requirements SAP Performance Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

5. Consulting by HIR GmbH Power PmX task force TPMU 5 Organisation structures Business processes Prozess Kundenaufträge erfassen und verwalten Data structures System functions Factory Requirements SAP Performance Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. APML checklist

6. Consulting by HIR GmbH Power PmX task force TPMU 6 Organisationsstrukturen Geschäftsprozesse Prozess Kundenaufträge erfassen und verwalten Systemfunktionen APML checklist Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Factory Requirements SAP Performance

7. Consulting by HIR GmbH Power PmX task force TPMU 7 Checklist with Requirement Profiles Checklist with PMx Release-performance Profiles Analysis / Evaluations Checkvision - the tool for our job

8. Consulting by HIR GmbH Power PmX task force TPMU 8

9. Consulting by HIR GmbH Power PmX task force TPMU 9

10. Consulting by HIR GmbH Power PmX task force TPMU 10

11. Consulting by HIR GmbH Power PmX task force TPMU 11 c Requirement Profiles In each chapter you can tick/check an own Requirement Profile for each factory and one or more additional common profiles for factory groups: - Not relevant - Nice to have - Important - Very important - Must (KO) c

12. Consulting by HIR GmbH Power PmX task force TPMU 12 Performance Profiles For each process (= question) the Development Team has to deliver the rigth answer: - No, not covered (out of scope or covered in a complete other way) - Yes, but …(with comment, e.g. RICEFW - object) - Yes, fully covered (by customized or developed objects)

13. Consulting by HIR GmbH Power PmX task force TPMU 13 Benchmark Analysis Evaluation on all levels as a summary or specific for each chapter: Result as „Degree of Performance %“

14. Consulting by HIR GmbH Power PmX task force TPMU 14 Benchmark Analysis From a general point of view, the differences between the both Performance profiles seems not very huge.

15. Consulting by HIR GmbH Power PmX task force TPMU 15 Benchmark Analysis The Star Diagram is one way to show the differences and the gaps of both systems in an overview. FELIOS supports Production Planning und Shop Floor processes very much better, but on the other hand PRIMAVERA supports Project Controlling.

16. Consulting by HIR GmbH Power PmX task force TPMU 16 Benchmark Analysis The Bar Chart is an other way to show the differences on a summarized process level.

17. Consulting by HIR GmbH Power PmX task force TPMU 17 Benchmark Analysis The Traffic Ligth Chart shows the details on the lowest process level.

18. Consulting by HIR GmbH Power PmX task force TPMU 18 Last Step

19. Consulting by HIR GmbH Power PmX task force TPMU 19 Project Steps Ok, that´s good, but we have to understand that!

20. Consulting by HIR GmbH Power PmX task force TPMU 20 Process - Performance - Indicators KPI`s Definition / adjustment for Alstom necessary 2. SAP - Funktionalität Unterstützt SAP den definierten Prozess gut? 3. NN-System - Funktionalität Unterstützt das NN-System den definierten Prozess gut? 1. Process definition Ist der Prozess klar definiert und dokumentiert? 4. Datenqualität - Input Ist die Input-Datenqualität für den definierten Prozess gut? 5. Nutzung End-User Beherrschen und nutzen die End-User die Tools SAP/NN für den definierten Prozess gut? 6. Datenqualität - Output Ist die Output - Datenqualität des definierten Prozesses gut? 7. Management Involvement Steht das Management hinter dem definierten Prozess und dem Tooleinsatz? 8. Prozess Ownership Ist die Prozess Ownership eindeutig klar und wird sie mit entsprechender Kompetenz gelebt? 10. IT & Technik Ist die IT-Infrastruktur und der IT-Support für den Prozess in Ordnung? 9. Key User Gibt es für den Prozess & die Tools Key User mit fachlicher Kompetenz und zeitlicher Verfügbarkeit? Project KPI´s Draft/Examples

21. Consulting by HIR GmbH Power PmX task force TPMU 21 We have to define the KPI´s for central organisation and local interfaces tasks and responsibilities relation to standard line organisation

22. Consulting by HIR GmbH Power PmX task force TPMU 22 It´s the same APML checklist, but normaly we use a higher level to check the other KPI´s Level 2 Two Functionality KPI´s for SAP and FELIOS

23. Consulting by HIR GmbH Power PmX task force TPMU 23 Project status in form of “Degrees of Performance %” What´s the status? Where are the “Needs for action”?

24. Consulting by HIR GmbH Power PmX task force TPMU 24 BPML & Project - KPI`s Base for the process oriented Fit Gap-Analysis for 1.Development for Release Waves (Template Releases) 2.Central Deployment 3.Local Deployment for single Pilot- or Roll Out-locations => Localisation necessary Summary