1. EMIS Update: State Board of Education January 11, 2016

2. Today’s Presenters David Ehle, Director, EMIS Beth Juillerat, Chief Information Officer

3. What is EMIS? Part I

4. Education Management Information System Education Management Information System

5. 100,000 teachers

6. 1.7 million students

7. 3,500 public education facilities

8. How is EMIS used? How is EMIS used? Part II

9. Agency priorities cannot be accomplished without EMIS

10. State and Federal Funding

11. Report Cards

12. Third Grade Reading Guarantee

13. Evaluation Systems

14. Coordinate enrollment between schools

15. How does EMIS work? How does EMIS work? Part III

16. Law changes mean changes to EMIS

17. Change in state or federal regulation. Legislation reviewed. Develop data requirements. EMIS reporting guidelines updated and shared. Technology systems updated to collect new data. Districts enter and submit data to the department.

18. EMIS Manual and Data Requirements EMIS Manual and Data Requirements District Software EMIS Data Collector ODE Data Processing Reports and Impact A System, Not An Application

19. EMIS Manual and Data Requirements Consistency for State Valid Data Codes, Definitions and Formats Guidance on Determining Correct Codes

20. District Software Student Information System Payroll and HR System Financial/Accounting System

21. EMIS Data Collector Primary User Interface for EMIS Reporting Collect, Prepare, Preview, Submit, Review Hosted at Information Technology Centers

22. Data Collector User Interface

23. ODE Data Processing Statewide processing and checks Feedback to districts Provide data for other ODE systems

24. Reports and Impact Finance Report Card Many others…

25. What challenges does EMIS face? Part IV

26. 2009 EMIS Manual and Data Requirements 2009 EMIS Manual and Data Requirements District Software 2012 EMIS Data Collector 2012 EMIS Data Collector 2015 ODE Data Processing 2015 ODE Data Processing 2015 Reports and Impact 2015 Reports and Impact Replacing 1990’s System

27. One law change impacts many EMIS components

28. Days to hours Calculation of student enrollment for district funding Two major changes in 2014-2015 impacted EMIS Two major changes in 2014-2015 impacted EMIS 1 1 2 2

29. Occurred at the same time as critical upgrade. Required complete overhaul of the EMIS system. Two major changes in 2014-2015 impacted EMIS Two major changes in 2014-2015 impacted EMIS ! ! ! !

30. EMIS Manual and Data Requirements EMIS Manual and Data Requirements District Software EMIS Data Collector ODE Data Processing Reports and Impact System Delays Due to Law Changes ! ! ! ! ! ! ! ! ! !

31. What additional EMIS improvements are scheduled? Part V

32. Commitment to Improvements Ensure all districts and schools are supported in data reporting process Timely reporting to districts and schools

33. Commitment to Improvements Leverage work of agency Data Governance Committee Create P-12 Stakeholder Data Quality Committee

34. Commitment to Improvements Use expertise and resources from external partners Gather input from and assist local superintendents and EMIS professionals

35. State Board Discussion

36. education.ohio.gov