1. Microsoft Office XP Illustrated Introductory, Enhanced Documents Editing

2. 2Editing Documents Unit B  Open a document  Select text  Cut and paste text  Copy and paste text  Use the Office Clipboard Objectives

3. 3Editing Documents Unit B  Use the Spelling and Grammar checker and the Thesaurus  Find and Replace text  Use the wizards and template Objectives

4. 4Editing Documents Unit B Opening a Document  To modify a document, you must first open it. Current drive or folder Files stored on current drive or folder

5. 5Editing Documents Unit B Opening a Document (cont.)  The Save command –Use to save changes to a file  The Save As command –Use when you want to create a new file with a different filename Opening methods

6. 6Editing Documents Unit B Selecting Text  Before deleting, editing, or formatting text, you must select it. –Selected text is highlighted Methods for selecting text

7. 7Editing Documents Unit B Selecting Text (cont.) Selected text Use Down scroll arrow to see more text

8. 8Editing Documents Unit B Cutting and Pasting Text  Move text from one location to another –This operation is called cut and paste –Cutting text places it on the Clipboard, a temporary storage area System Clipboard- holds one itemSystem Clipboard- holds one item Office Clipboard- holds up to 24 itemsOffice Clipboard- holds up to 24 items –Cut text using the Cut button or the Cut command –Paste text using Paste button or the Paste command

9. 9Editing Documents Unit B Cutting and Pasting Text (cont.)  Special characters, called formatting marks, can help you work with text Formatting mark Paste Options button

10. 10Editing Documents Unit B Copying and Pasting Text  Copied text is not removed from the document –Copied text is placed on the Clipboard –Use the Copy button or the Copy command Copied text Pasted text

11. 11Editing Documents Unit B Copying and Pasting Text (cont.)  Using the Undo, Redo, and Repeat commands –Reverse the last action with the Undo button –Keep a change that you reversed with the Redo button –Repeat a change with the Repeat command on the Edit menu

12. 12Editing Documents Unit B Using the Office Clipboard  Collect up to 24 items on the Office Clipboard –Text and graphics  Opens after two consecutive cut and paste actions Stored items Clipboard

13. 13Editing Documents Unit B Using the Office Clipboard (cont.)  Copying and moving items between documents –Open both Word documents –Cut or copy text from one document –Paste the text into the second document

14. 14Editing Documents Unit B Using the Spelling and Grammar Checker and the Thesaurus  Spelling and Grammar checker flags possible mistakes and suggests corrections  Use the Thesaurus to look up synonyms for repetitive or awkward words

15. 15Editing Documents Unit B Using the Spelling and Grammar Checker and the Thesaurus (cont.) Identified misspelled word Suggested corrections Identified grammatical error Suggested corrections

16. 16Editing Documents Unit B Using the Spelling and Grammar Checker and the Thesaurus (cont.) Word in document Possible meanings Synonyms for the selected word

17. 17Editing Documents Unit B Finding and Replacing Text  Search for and replace all instances of a word or phrase in a document using the Find and Replace feature.  To replace words, you can: –Automatically find and replace all words or –Find and review each individual occurrence of a word

18. 18Editing Documents Unit B Finding and Replacing Text (cont.)  Inserting text with AutoCorrect –Create your own AutoCorrect entries Words you often type, such as a nameWords you often type, such as a name Words that you often misspellWords that you often misspell –To create an AutoCorrect entry Click AutoCorrect Options on the Tools menuClick AutoCorrect Options on the Tools menu

19. 19Editing Documents Unit B Using Wizards and Templates  Word includes many templates to create documents. –A template is a formatted document that contains placeholder text –Templates for memos, faxes, letters, reports, brochures  Word’s document wizards –A wizard is an interactive set of dialog boxes that guide you through the process of creating a document

20. 20Editing Documents Unit B Using Wizards and Templates (cont.) Template Wizard Preview