2. Secondary Student Information System Extracts and Ad-hoc Reporting 1

3. Trainers 2

4. Classroom Setup & Etiquette 3

5. Objectives 4

6. Extracts and Ad-Hoc Reports Student & Staff Records TEXT Sort Select Purpose 5 Select Sort Printout

7. SSIS PROGRAMS USING EXTRACTS 6

8. Ad Hoc Reports ID98 creates a file limit on number of fields is 20 - unlimited spaces no column headings or report titles ID99 prints on paper Limit of 132 spaces across the page prints column headings and report titles 7

9. Types of Extracts EX01 EX02 EX03 EX04 Extracts Print and Download Programs EX09 8 EXTRACT 0

10. Student Selection Sort Selection Item Selection Extract Program - EX 9

11. EX01 – Standard Extract The Standard Extract program selects students on the basis of the following criteria:  Enrollment Status  Date of Enrollment  Name  Grade Level  Record Room  Record Number  Local Options 1-7  Track and/or School. 10

12.  Running EX01 Program will give a count only.  We want a count of all the active, inactive, and left on date student enrollment. Standard Extract–Exercise #1 (EX01) 11

13. Standard Extract – Exercise #2 (EX01) The APSCS wants a list of 11 th and 12 th grade students and their year of graduation, sorted by grade level. USING ID99,1 12

14. EX02 – Class Extract The Class Extract program selects students based on:  Semester  Emphasis Code  Gender  Grade  School  Period  Class Number  Course Number 13

15.  Running EX02 Program will give a count only.  We want a count of all the students enrolled by a class number.  View the count using EXSTAT Class Extract – Exercise #3 (EX02) 14

16. Mr. Goldstein and Mr. Lemos are requesting Check-off sheets for their period 6 students to go on a field trip. Find the class numbers. CL51 will display the Master Schedule Class# 0588, Filmmaking Class# 0460, Filmmaking Use program ID41,2 to print Student Check-off Sheets Class Extract – Exercise #4 (EX02) USING CL51 Then ID41,2 15

17. EX03 – Customized Extract The Customized Extract program selects students and sorts student records on the basis of almost any information entered with program ID01.  Student Selection: Field # + Logical Operator + Data Code  Sort Selection : Five field sort order options 16

18. Legend For Logical Operators = Equal to Example: 141 = 11 to include only 11 th graders (field 141 is the grade level). #Not equal to Example: 141# 11 to exclude 11 th graders (to select #, select Shift +3). <Less than Example: 434<350 to select student who received less than 350 points (field 434 is the ELA component of CAHSEE). >Greater than Example: 439>349 to select students who received more than 349 points (field 439 is the MATH component of CAHSEE). [Less than or equal to Example: 104 [ 01-01-96 to select students who were born on or before 01/01/1996. ]Greater than or equal to Example: 104 ] 01-01-96 to select students who were born on or after 01/01/1996 CContains Example: 101 C ADAM to select students whose name field contains Adam F3OR (v) Example 432 # Pv437 # P To select any student that has not passed the ELA (field 432) and/or Math (field 437) component of CAHSEE. 17

19. Customized Extract–Exercise #5 (EX03)  Running EX03 Program will give a count only.  The Testing Coordinator needs a count of the students who have not passed one or both parts of CAHSEE. 18

20. Customized Extract–Exercise #6 (EX03) The Counseling Office needs a list of 11 th grade students who received BB or lower on the ELA and/or Math portion of the CST. What extract program will be used? 19 ID99,3

21. Customized Extract Exercise #7 (EX03)  The Testing Coordinator needs to create a list of students who did not pass the English and/or Math portions of CAHSEE by grade level.  This list is needed in an Excel format. What extract program will be used? ID98,3 20

22. EX04 – Attendance Extract EX04 21

23. Attendance Extract–Exercise #8 (EX04) The PSA counselor wants a list of students with 7 or more absences for the fall semester. 22 USING AT24,4

24. Attendance Extract–Exercise #9 (EX04) The Attendance Office is preparing Fall semester perfect attendance certificates for 9 th grade students. 23 USING AT24,4

25. EX09 - Faculty Extract EX09 24

26. Faculty Extract–Exercise #10 (EX09) The principal is asking for a count of RSP teachers for the school. 25

27. Faculty Extract–Exercise #11 (EX09) Create a printout of probationary teachers. Include teacher’s name, employee number and status code. 26 USING FC99

28. Mass Update ID01 Information CS09 ID04 ID05 27

29. Mass Change - Exercise #12 The APSCS wants to assign counselors to students based on grade level and magnet school. USING ID05,1 28

30. EXTRACTS – Count only Use EX01 for Standard Counts Use EX02 for Class Counts Use EX03 for Customized Counts Use EX04 for Attendance Counts Use EX09 for Faculty Counts To view results use EXSTAT 29

31. On behalf of the Office of Data & Accountability Secondary SIS We would like to thank you for your time and attention. 30