1. User Group May 2016

2. Agenda Year end process Setting up Cemetery in ConnectNow Accounting Assessed and Non-assessed income Assessment Calculation CMA Calculation

3. Year End Process Reconcile all the statement of financial position accounts. Bank Reconciliations- Account not showing up for bank reconciliation? Inventory - Scrip Accounts Receivable – other church/cemetery/school in cluster should equal their payable (unless outstanding deposit/check) Prepaid Expenses – Health insurance Fixed assets – equal insured value

4. Year End Process Accounts Payable – Match the aging report – Why would it not match? Special Collections Funds held for others Payroll liability accounts Net Asset accounts Plant Fund equals fixes assets less any money owed on those fixed assets Funding sources – month end journal entry

5. Year End Process Statement of Activities Income accounts Expense accounts Entries owed to other parish – payroll and other Month open should be June Ledgers and Payables – Process – End of Year Annual Report- Parish and Cemetery Ledger Report Writer – SOFP and SOA

6. Cemetery Set Up Cemetery Entity C, D, E, F Chart of Accounts Bank account – Cemetery has its own checking account and should have a separate savings/investment for permanent care Accounts Payable Unrestricted Net Asset Permanent Care Net Asset

7. Cemetery Set Up Beginning Balance as of June 30, 2016 Ledger & Payables – Process – Beginning Balance Outstanding checks and deposits Payroll? If done through parish need to set up account distribution for 1205ARxxP00 Payroll-Setup-Account Distributions Stand alone cemetery need to set up all payroll

8. Assessed vs. Non-Assessed Income Assessed Income – accounts start with 4000, 4100 and 4200 Non-Assessed Income – accounts start with 4500 4510-Gain on Sale of Property and Equipment 4515-Contribution to Approved Major Building-Proxy required – non-assessed $100,000 or greater 4517-Rooted in Faith 4525-CMA rebate 4530-Insurance Settlement

9. Assessed vs. Non-Assessed Income 4535-Refunds 4540-Faith Formation Tuition - Faith Formation Tuition is the fee charged by a parish for children who attend Public Elementary or Secondary Schools to participate in parish sponsored Faith Formation and Instruction. Formerly referred to as CCD, classes are generally held after school. It does not include fees charged for Adult Continuing Formation, Youth Ministry, Vacation Bible School, Totus Tuus, etc. 4560-Mass Stipends

10. Assessed vs. Non-Assessed Income 4570-Unrealized Gain/Loss on Investments 4575-Unrealized Gain/Loss on Endowments

11. Assessment Calculation Assessed Income – 6% School Subsidy (account 5090) – 2% - capped at 50% of assessed Accounts that are netted in assessment calculation – MUST use the correct general ledger account numbers Fundraising 4270 and 5087 - Funeral lunches and bulletin ads are not fundraisers. Sale of Religious books 4282 and 5083 Vigil Lights 4276 and 5110 Number of Families NOT a factor in calculation of assessment Cap the increase/decrease percentage from prior year

12. CMA Calculation Based on church support and number of registered families. Church support includes 4000 account-church support and 50% of gambling income Calculation based on entire DOW Church A Income/Families divided by total DOW Income/Families times the total CMA goal. Average between two is used for calculation Cap the increase/decrease from prior year

13. CMA Calculation

14. Other topics? Other Topics to discuss Questions ConnectNow accounting training June 1 – Adrian June 2 – Mankato June 6 - Wabasha