1. How to Create a PowerPoint Presentation

2. Starting PowerPoint At this point you should know how to find a program and start it. If you do not, ask now. THIS IS STEP ONE (1)

3. Basic Vocabulary ► Slide - Presentation - Slide layout – ► ► ► a single page in PowerPoint all the slides for a speech all the slides for a speech how things are arranged on a slide how things are arranged on a slide Design template – all slides are unified by preselected fonts, colors, graphics, etc. all slides are unified by preselected fonts, colors, graphics, etc.

4. Basic Vocabulary ► ► ► Place Holder - Place Holder - Designated areas in PowerPoint layouts that can be used to easily insert text, graphics, or multimedia objects. Speaker Notes – Speaker Notes – Notes at the bottom of a slide to add details that you may not need in the presentation. Handout - Handout - Printed copies of the presentation for the audience to refer to during and after the slide show.

5. Basic Vocabulary ► ► ► Slide Sorter - Slide Sorter - a window that displays thumbnail versions of all your slides, arranged in horizontal rows. This view is useful to make global changes to several slides at one time. Rearranging or deleting slides is easy to do in Slide Sorter view.thumbnailRearranging or deleting slides Notes Pages – Notes Pages – Allows you to view the slide with the notes bellow. Can be printed. Outline – Outline – A print view that shows an outline of your presentation

6. The First Slide When PowerPoint starts, you will see a window like this one.

7. Step #2 In the new slide menu, select an AutoLayout In the new slide menu, select an AutoLayout ► Choose layout for first slide: We will start our presentation with a title slide.

8. Typing in Text 1) Move your mouse to the rectangle that says Click to add title, click once, then start typing 2) Move your mouse to rectangle that says Click to add subtitle, click once, then start typing

9. Step #3 Place cursor in the title box and type your name Place cursor in the title box and type your name ► Insert title: For your assignment, your first slide will contain your name only.

10. Step #4 Place pointer on the edge of the title box, and drag it to the middle of the page Place pointer on the edge of the title box, and drag it to the middle of the page► Move title box:

11. Step #5 Place cursor in the title box and highlight your name. Place cursor in the title box and highlight your name. ► Format font:

12. Step #5 cont. On the toolbar choose format and select font. On the toolbar choose format and select font. ► Format font:

13. Step #5 cont. A font box will open. Choose the font style, size, color, etc. you want and click OK. A font box will open. Choose the font style, size, color, etc. you want and click OK. ► Format font:

14. Step #6 Place your cursor anywhere on your slide, right click your mouse and choose format background. Place your cursor anywhere on your slide, right click your mouse and choose format background. ► Format background:

15. Step #6 cont. A toolbox will open, and you can choose the color of your background. Click apply to all when finished. A toolbox will open, and you can choose the color of your background. Click apply to all when finished. ► Format background:

16. Step #7 - Step #7 - Adding a New Slide Move your mouse to right end of the toolbar at the top of your PowerPoint Window and click New Slide, once … a new slide will appear

17. Step #8 - Step #8 -Changing Slide Design –You can change the background and colors on all your slides 1) Move your mouse to the Design Menu or Home Menu and click once to activate the menu 2) Choose Layout or Theme …

18. More Slide Design 1) The Slide Design Tool will now be open on the right side of your PowerPoint window. 2)Scroll down to see the different designs available for use. 3)Once you find the design you want to use, click on it once and it will become the slide design on all your slides.

19. Step #9 Place cursor in the title box, and type the title for your second slide. Place cursor in the title box, and type the title for your second slide. ► Insert title: For this assignment, this slide will serve as the preview for your main points.

20. Step #10 To format your title, click on The Home Tab on the toolbar and choose font. You can also choose the justification from the toolbar. To format your title, click on The Home Tab on the toolbar and choose font. You can also choose the justification from the toolbar. ► Format title:

21. Step #11 Place your cursor in the text box. Hit backspace on your keyboard to delete the bullet point, and type your main points (hit enter after each one). Place your cursor in the text box. Hit backspace on your keyboard to delete the bullet point, and type your main points (hit enter after each one). ► Insert text: We will create our own stationary bullet points

22. Step #12 Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox until it turns into a two-sided arrow and then drag the text box to right just a little. Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox until it turns into a two-sided arrow and then drag the text box to right just a little. ► Move textbox over: We will put our bullet points along the left edge of the page, under the title

23. Step #13 On the toolbar, choose insert and text box. On the toolbar, choose insert and text box. ► Create own bullet points:

24. Step #13 cont. Draw a textbox out beside your first main point. Draw a textbox out beside your first main point. ► Create own bullet points:

25. Step #13 cont. On the toolbar, choose insert and select symbol. On the toolbar, choose insert and select symbol. -You must have a text box selected ► Create own bullet points:

26. Step #13 cont. A symbol box will open. Choose the symbol you want to use for your bullet points and click insert. Click close. A symbol will then appear in the textbox you drew. A symbol box will open. Choose the symbol you want to use for your bullet points and click insert. Click close. A symbol will then appear in the textbox you drew. ► Create own bullet points:

27. Step #13 cont. You can change the size and color of your bullet point by highlighting it, clicking on home on the toolbar, selecting font, and then making your selections in the toolbox that opens. You can change the size and color of your bullet point by highlighting it, clicking on home on the toolbar, selecting font, and then making your selections in the toolbox that opens. ► Create own bullet points:

28. Step #13 cont. Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point. Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point. ► Create own bullet points:

29. Step #13 cont. Click on your bullet point (you have to be on the text box portion of it). Right click and choose copy. Click on your bullet point (you have to be on the text box portion of it). Right click and choose copy. -You can also click Control+C (copy) ► Create own bullet points:

30. Step #13 cont. Place your cursor anywhere on your slide, and right click. Choose paste. You can also click Control+V (paste) Place your cursor anywhere on your slide, and right click. Choose paste. You can also click Control+V (paste) A bullet point will appear. Right click again and choose paste. You should have three bullet points now. A bullet point will appear. Right click again and choose paste. You should have three bullet points now. ► Create own bullet points:

31. Step #13 cont. Place your cursor anywhere on your slide, and right click. Choose paste. You can also click Control+V (paste) Place your cursor anywhere on your slide, and right click. Choose paste. You can also click Control+V (paste) A bullet point will appear. Right click again and choose paste. You should have three bullet points now. A bullet point will appear. Right click again and choose paste. You should have three bullet points now. ► Create own bullet points:

32. Step #13 cont. Use the arrow keys on your key board to move the bullet points around. Line them up with your text. Use the arrow keys on your key board to move the bullet points around. Line them up with your text. ► Create own bullet points:

33. Step #14 ► Animate your main points: 1) Move your mouse to the Animation Tab and click once to activate the menu. You will need to highlight the test you want to animate. 2) Choose your Animation …

34. Step #14 cont. Make sure in the Start you have chosen On Click. Make sure in the Start you have chosen On Click. ► Animate your main points: Note: We have set up your presentation so that your bullet points will stay stationary, but your text will come in one line at a time when you click your mouse.

35. Step #15 On the internet, go to www.google.com. Click on images and type in the type of picture that you want to use in your presentation (ex. lions). Click on Search. On the internet, go to www.google.com. Click on images and type in the type of picture that you want to use in your presentation (ex. lions). Click on Search.www.google.com ► Find picture:

36. Step #15 cont. When you find the picture you want to use, right click and choose save picture as. Save the picture to your H: Drive When you find the picture you want to use, right click and choose save picture as. Save the picture to your H: Drive ► Find picture: Note – When using multiple pictures for a presentation it is important to save in an organized fashion so items can be easily found. This includes saving with a name that makes sense.

37. Step #16 Now you want to insert the picture you found into your slide. On the toolbar, choose insert, select picture, then find the file. Now you want to insert the picture you found into your slide. On the toolbar, choose insert, select picture, then find the file. ► Insert picture:

38. Step #17 You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner and dragging the corner out. You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner and dragging the corner out. ► Format picture: It is a good idea to tell your audience where you got the picture from in small font under the picture. If you don’t you can get sued or get an “F”

39. Step #18 If you want to insert a line under your title, on the toolbar, choose insert then shapes. If you want to insert a line under your title, on the toolbar, choose insert then shapes. ► Insert line under title: ► Insert a line. I will show you an example of how to do this.

40. Step #18 cont. To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc. To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc. ► Insert line under title: If you want a line at the bottom of the page also, you can right click on the line, choose copy, and then choose paste. Drag the new line to the bottom of the slide.

41. Step #19 You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, choose insert, and choose duplicate slide. You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, choose insert, and choose duplicate slide.► Insert next slide:

42. Step #20 Click in the title box on your new slide (3 rd slide), highlight the old title, and type a new title over it. Do the same thing for the text. Click in the title box on your new slide (3 rd slide), highlight the old title, and type a new title over it. Do the same thing for the text.► Change title & text on new slide:

43. Step #21 Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture). You can then move and resize the picture. Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture). You can then move and resize the picture.► Change the picture:

44. Step #22 – Do NOT do Insert as many duplicate slides as needed. Follow above steps to change. Insert as many duplicate slides as needed. Follow above steps to change.► Additional slides: 1 23 4 56

45. Step #23 – Do NOT do. You may want to insert a chart to help explain the information in your presentation (especially statistics). To add a chart: on your toolbar, choose insert and select chart. You may want to insert a chart to help explain the information in your presentation (especially statistics). To add a chart: on your toolbar, choose insert and select chart.► Add a graph to any slide:

46. Step #23 cont. When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. PowerPoint has included some sample data in the first four columns. The bars in the chart are the graphical representation of the numbers in the data sheet. When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. PowerPoint has included some sample data in the first four columns. The bars in the chart are the graphical representation of the numbers in the data sheet.► Add a graph to any slide:

47. Step #23 cont. To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row on the data sheet you want to change, type your number, and hit enter. PowerPoint will automatically change the chart as well. To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row on the data sheet you want to change, type your number, and hit enter. PowerPoint will automatically change the chart as well.► Add a graph to any slide: You can also change the chart titles by simply typing over what PowerPoint has used as sample titles.

48. Step #24 Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you practice your presentation. Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you practice your presentation.► Review slides:

49. Step #25 To start your presentation. Go to your toolbar, select slide show and choose accordingly. To start your presentation. Go to your toolbar, select slide show and choose accordingly.► Start PowerPoint presentation:

50. Step #26 To switch from slide to slide, click your mouse; hit the space bar on your key board; or use the down arrow key on your keyboard. To switch from slide to slide, click your mouse; hit the space bar on your key board; or use the down arrow key on your keyboard.► Switch to next slide:

51. Some Extra Stuff ► Inserting Pictures Changing Picture Size & Location ►

52. Inserting Pictures 1) Move your mouse to the Insert Menu and click once to activate the menu 2) Choose Picture or 3) Choose Clip Art

53. Inserting Pictures – From Microsoft Clipart - 2 The Clip Art Tool Will Show up on the right edge of the window. 1.Type in a keyword for the picture you want in the “Search for” box 2.After the search is done, click on picture you want to add a)The picture will be placed on your slide

54. Inserting Other Pictures –Pictures must be files saved on a local disk C: hard drive (My Documents, My Pictures) A: floppy D: CD-ROM F: memory stick H: Drive

55. Inserting Pictures From File -1 1) Move your mouse to the Insert Menu and click once to activate the menu 2) Choose Picture 3) Choose From File

56. Inserting Pictures From File -2 1) When the Insert Picture dialog box opens 2)Choose the location of your file, for example, the floppy, by clicking once on the down arrow at the end of the “Look in” rectangle 3)Click on the picture you want to add and it will appear on your slide

57. To move the picture on the slide 1.Click on it until the four-sided arrow appears 2.Don’t lift your finger from the mouse button and drag the mouse –and the picture– to its new location on the slide To adjust the size of the picture 1.Click on its lower right corner until the resize double arrow appears 2.Don’t lift your finger from the mouse button and drag the mouse to resize the picture (“in” to make it smaller; “out” to make it bigger”) Changing Picture Size & Location

58. Other Advice Use keywords and phrases – not sentences –Use slides to guide your presentation not give it Keep plenty of “white space” on your slides

59. More Advice Keep your slide design and animation simple After your last slide, add a “Credits” slide to cite your sources

60. More Advice There is a great deal more you can do in PowerPoint! –Experiment with the toolbar buttons and see what happens –Visit on-line websites with PowerPoint advice http://www.uwec.edu/help/ppoint03.htm http://office.microsoft.com/en- us/assistance/CH790018081033.aspxhttp://office.microsoft.com/en- us/assistance/CH790018081033.aspx http://www.actden.com/pp/index.htm http://www.electricteacher.com/tutorial3.htm

62. Credits George Mason Statue picture from http://condor.gmu.edu/photofile/rights.html http://condor.gmu.edu/photofile/rights.html Other clip art from Microsoft –In MS Office Suite Clipart –On-line at http://office.microsoft.com/clipart/http://office.microsoft.com/clipart/ PowerPoint screenshots by Laurie MillerLaurie Miller

63. Credits George Mason Statue picture from http://condor.gmu.edu/photofile/rights.html http://condor.gmu.edu/photofile/rights.html Other clip art from Microsoft –In MS Office Suite Clipart –On-line at http://office.microsoft.com/clipart/http://office.microsoft.com/clipart/ PowerPoint screenshots by Laurie MillerLaurie Miller Creation date: September 2005 by Laurie Miller