1. Finance Business Solutions – User Support & Training
Spreadsheet Journal
Finance Business Solutions
Finance Business Solutions – User Support & Training

2. Agenda Overview Excel - Setup files Excel - Enter Data Import Journal
Edit Journal
Budget Check and Post

3. Journals Overview Manual Journal Entry Online Journals
Spreadsheet Journals
End of Month Journal (EOM)
Automated/ System Generated Journals
e.g. AP Journals
e.g. Payroll Journals

4. Spreadsheet Journals Excel Download Excel files Setup
Enter data into Spreadsheet
Import Journal
NS Financials
Search the Journal
Attach documents
Select approver
Edit Journal Process
Submit Journal Process

5. Overview Excel NS Financials Download Excel Templates Add Attachments
Select Approver and Save
Overview
Setup Excel
Edit Journal Process
Submit Journal Process
Enter Journal Lines and upload to NS Financials

6. Download templates

7. Extract templates

8. Extract templates

9. Launching templates
DO NOT launch the template from Windows Explorer. Open Microsoft Excel and use File Menu to open

10. Launching templates

11. Setup template
This is one time setup for your journal template

12. Setup template This is the actual identity. In some cases this one
may be “S”
This is the user id that is used for
logging in NS Financials

13. Setup template
While creating or Approving Purchase Orders you would be able to see “S” instead of “Z”

14. Template 2
New: Create a new Spreadsheet Journal 3
Edit: Edit your previously saved journal sheets 6 2 5
Copy: Copy previous Journal 1 3 7 4 5 1
Notes: Let you add notes to your sheet. This will not get imported into NS Financials 4
Delete: Delete journal sheets (this won’t delete journal from NS Financials once imported) 6
Import: Import Journals into NS Financials (You can create several sheets and import them all at once) 7
Write File: Allows you to create a .txt file from your journal sheet

15. Create a new Journal

16. Journal Sheet
Journal Header
Journal Lines

17. Journal Header

18. Journal Lines

19. Journal Lines
Information can be pasted in this grey area

20. Import Journal

21. Import Journal
If there are blank lines in the spreadsheet with accounts only, it will be imported to NS Financials. You will be able to submit it for approval.
Approver will get error message at the time of approving the PO.

22. Journal in NSF Search Journal in NS Financials
Attach Supporting documents
Select Approver
Save Journal
Edit Journal Process
Submit Journal Process

23. Search Journal in NSF

24. Search Journal in NSF

25. Journal in NSF

26. Select Approver and Save the Journal

27. Edit Journal Process

28. Submit Journal Process

29. Journals with errors

30. Journals with errors
Contact your Management Accountant

31. Copy Journal Sheet

32. Copy Journal Sheet

33. Deleting Journals
Journals cannot be deleted once posted to the Ledger. Create another journal to correct the error

35. Who Can Help? For any Accounting Assistance contact
your Management Accountant or Finance
Manager

36. User Support & Training
Finance Website – Training
Training Enquiries
Ext / 57665,

37. Questions