1. Data Access & New Banner Admin UI Professional Development Session May 11, 2016 9-10 am Presented by: Management Information Center

2. Objectives Provide an overview of how Data Access is managed Demonstrate new Banner Administrative User Interface

3. Philosophy Data is a university asset and must be managed accordingly.

4. Culture Past – Person Based Present – Role Based Future – Process Based

5. Some Terminology… Data System Information

6. Data Access Considerations

7. Our Approach… Data needs to be accessible where and when needed.

8. MyVU Web Portal

9. Roadmap to Data Informed Institution

10. Data to Knowledge Process

11. Data Access isn’t it clear to you ?

12. Why discuss Data Access ? -Transform to a Data Informed Organization -To support Continual Improvement -Resulting in Student Success

13. AQIP Category 7 Measuring Effectiveness DataInformation Actionable Data Decisions

14. Data Committee Objectives Update existing Data Standards Manual Inventory of Data Sources & Systems Facilitate AQIP Action Projects Transparency of Data Management Continued improvement of Data Access Development of Data Policy & Procedures, etc.

15. What data is available ?

16. Types of Data Public (Directory) Private

17. Access Layers

18. Access Points System User Interfaces Electronic &/or Printed Reports Ad-hoc Operational Institutional

19. VU Systems

20. Access Rights Who is allowed to access ?

21. School Officials and employees of the University have the right to access data that is necessary to do their job. Faculty and staff members may review student records as long as they have an academic or administrative reason.

22. System Access System Access.xlsx

23. What reports are available and how can I get them ?

24. Data Retention Data within Banner is retained forever Messages within Lotus Notes is retained for 6 months

25. Inappropriate Use Copyright Violations Physical PC security Weak Passwords No Software Updates SPAM Phishing Confidentiality Privacy Viruses Security Considerations

26. FERPA – Family Educational Rights and Privacy Act (1974) DMCA - The Digital Millennium Copyright Act (1998) GLBA – Gramm-Leach-Bliley Act (1999) HIPAA – Health Insurance Portability and Accountability Act (2000) Federal Laws

27. The Family Educational Rights and Privacy Act, known as FERPA, is a Federal law enacted by the United States Congress in 1974. The Act, sets forth requirements regarding the privacy of student records. FERPA governs the release of records maintained by the University and access to these records.

28. Vincennes University Standards, Policy & Procedures  Data Confidentiality Form  Non-disclosure Form (External Agencies)  Data Standards Manual

29. As a employee of Vincennes University, it is your responsibility to properly use and help protect our data and technology assets. Your Responsibilities

30. New Banner UI for Administrative Staff Application Navigator Demo

31. New Student Profile for Faculty & Advisors Student Profile Preview

32. What’s next? What AHA moments did you have in this session? What additional training is needed to help you with accessing, handling and disposing of data ?

33. Questions and Answers Data Warehouse Concepts