1. Finance for Clubs & Societies

2. Your Accounts We split your money into two accounts:  Sponsorship account: Core Running Costs (63)  Fundraising account – non-core costs (64) It is your responsibility to make sure there is enough funds in the relevant account For up to date balance(s) – check with your Student Activities Co-ordinator

3. Sponsorship Account These are some of the core things to keep you going Affiliation fees Transport Entry costs Equipment Events Coaching Officials Publicity Admin

4. Sponsorship Account We’ll meet with you before mid June to discuss what you want The Students’ Union will put in 50% of the money This year, we put in over £95,000 into clubs & societies The remaining 50% is paid through a membership fee – we’ll talk you through this at the meeting

5. Fundraising Account Money paid to your club/society goes in here including: Membership money received after deadline Any contributions e.g. social tops (online payments) We won’t pay for socials or alcohol Aim is not to spend it all!

6. Collecting Money All money raised must go into one of your Union held accounts: –Membership –External sponsorship –Profit from fundraising –Funds to pay for clothing / socials / trips YOU MUST: use the Union’s website to collect money via an Online Payment Form.Union’s website

7. Spending Money All expenditure is authorised by Co-ordinators and must:  Fulfil the aims & objectives of your group  Be beneficial to all members  Be a reasonable cost  Be submitted using the right paperwork  Have enough money in your account! Three ways to spend money from your account:  Claim Form (eg petrol costs, things bought from shop)  Order Form (eg kit, things ordered through company)  Union’s credit card

8. Claim Form Full details of what you’re claiming Cost - 24 pence per mile for petrol costs Private cars need to be registered Your name and email address Ways to receive the money: If via BACS ensure you insert your sort code and account no on claim form. (STOKE: cash/cheque only). Your group’s authorising signatures & Name of Club/Society. Leave This Section Blank

9. Order Form Supplier’s Address Your club / society Address for delivery Full details of what you’re ordering VAT required? (NO VAT ON 63 Account in most circumstances) Student Activities authorisation Order number: Union to complete

10. Other Funding Staffordshire 20  This is a talented athlete programme  If you compete at regional level or above and there is a selection process involved, please come and see the activities dept External Funding  EG: National Governing Body’s (NGB’s), Community Funding External Sponsorship  Please do not sign a contract as we need to see this.