1. December 13, 2011 1

2.  Current policy  Required employees to complete Individual Development Plans (IDPs) for Milestone and Exemplary Merit increases  According to policy, employee was eligible for each type of merit increase every four years.  Too many interpretations of policy, allowing for too many inconsistencies.  Confusing, causing some departments and employees to not participate. 2

3.  New policy  Will be based on original hire (or rehire) date and include introductory period  IDPs will only be required for Exemplary Merit increases  Each employee will be eligible for each type of merit increase every two years  With this training everyone will understand the policy and what the expectations are for the employee and the supervisor  As reviews are required every year, all employees will be eligible for a Milestone; however employees will have to elect to participate in the Exemplary option. 3

4.  Help employees clearly define and understand their responsibilities, provide criteria by which their performance will be evaluated and suggest ways in which they can improve performance.  Identify employees with potential for advancement within the County.  Help managers distribute and achieve departmental goals.  Provide a fair basis for awarding compensation based on merit. 4

5.  Department Head/Supervisors/Elected Officials will be responsible for completing a performance review for each employee within their department every year.  Reviews must be completed within 30 days prior to or subsequent to the date of the employee’s original date of hire; or if the employee took a leave of absence for more than twelve (12) consecutive weeks at any time during their first three (3) years of employment, the employee’s re-hire date.  If the employee is eligible, the Department Head/Supervisor/Elected Official may submit an employee’s completed review and supporting documents to the review committee.  An employee may only receive a one step increase each year they are eligible. 5

6.  All employees will be eligible for a Milestone increase.  A completed, signed and dated performance review must be submitted annually to the Human Resource Department for each twelve (12) month period.  Each annual review must have a rating of “fully achieved” or higher for all performance standards.  The employee cannot have any disciplinary documentation or a corrective action plan in their personnel file. 6

7.  All employees will be eligible for an Exemplary increase  The employee must complete an Individual Development Plan Acknowledgement Form. (See form) 7

8. - Elect to participate -Requirements of employee -Elect to not participate -Sign and date 8

9.  Then complete the Individual Development Plan form,  Detailing the specific goals the employee desires to meet that are above and beyond the employee’s current job description for the next twelve (12) months.  Submit both forms to their Department head/Supervisor within 30 days of receiving their prior twelve (12) month review.  If not received by the deadline, the employee will forfeit the opportunity to participate in the Exemplary program for that particular twelve (12) month timeframe. 9

10.  All forms must be submitted annually to HR:  IDP Acknowledgment Form,  IDP (with quarterly follow ups and proof of completion of goals),  completed performance review  and a Review Committee Request Form.  Each annual review must have a rating of “consistently exceeds” in at least 50% of all categories.  The employee cannot have any disciplinary documentation or a corrective action plan in their personnel file. 10

11.  Date plan completed  Personal Performance Goals for Upcoming Year  Certifications  Simplify, clarify, update processes in department  Cross Training within department  Other Ideas  Remember!  Limit Yourself  Stay within departmental budget  Keep realistic 11

12.  Training/education/certification  Anything that will benefit you in your position or to help you advance to the next position.  What support I need from my supervisor and team to meet performance and cross training goals I plan to achieve this year.  Review all your ideas with your supervisor so they can help evaluate your goals and ideas  My suggestions for improving overall effectiveness of our department.  Then quarterly progress reports. 12

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14.  Two review forms  Employee  Supervisor 14

15.  The Performance Review committee members shall consist of 7 members and one (1) County Council Member.  Committee member will abstain from the vote if the eligible employee works in their department or office, directly supervises, or has direct family relation.  Will meet once a month. 15

16.  For an Exemplary merit increase the Department head/Supervisor must include documentation that verifies:  Performance consistently exceeds the standard requirements relevant and directly related to the job position.  Measurable performance in terms of time requirements and output.  Obtained education and certification that is above and beyond the standard requirements for the position.  Special circumstances or events not usual or predictable that require performance above and beyond essential job duties. 16

17.  With majority vote, the increase for the request will be approved.  Human Resources will prepare the Personal Action Form for approved compensation changes and submit to Department Head/Supervisor and employee for signatures and dates.  Completed for, will then be returned to HR, who will submit to Payroll.  If the request is denied, employee will have ten days to appeal. 17

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19. Any questions? Thank you for your time and cooperation. 19