1. Pieter Mattelaer (SMB-DI)
WP 17.1 Civil Engineering
Pieter Mattelaer (SMB-DI)
Consultant Kick-off Meeting – CERN – 31/05/2016

2. Detailed Scope (per WBS); Schedule; Risks; SMB Team; Questions.
WP17.1 Agenda
HiLumi WPs → WP17 → WP17.1;
Contract Strategy;
Scope (per WBS);
Detailed Scope (per WBS);
Schedule;
Risks;
SMB Team;
Questions.
Consultant Kick-off Meeting

3. Consultant Kick-off Meeting - 31.05.2016

4. Consultant Kick-off Meeting - 31.05.2016

5. WP17 – Infrastructure, Logistics & Civil Engineering
WP17.1 Civil Engineering;
WP17.2 Electrical distribution;
WP17.3 Cooling and ventilation;
WP17.4 Access & Alarms;
WP17.5 Technical monitoring;
WP17.6 Survey & Alignment;
WP17.7 Transport;
WP17.8 Upgrad. & Cons. of Test/Assembly Facilities for HL-LHC;
WP17.9 Logistics & storage;
WP17.10 Operational Safety.
Consultant Kick-off Meeting

6. WP17.1 Contract Strategy Consultant Kick-off Meeting - 31.05.2016
Point 5 - CMS:
5a : Architect for building permit submission (FR)
5b : Consultant for design of underground and surface works
5c : Contractor for underground and surface works
Point 1 - ATLAS:
1a : Architect for building permit submission (CH)
1b : Consultant for design of underground and surface
1c : Contractor for underground and surface works
Consultant Kick-off Meeting

7. HL-LHC Works @ Point 1 (ATLAS)
Consultant Kick-off Meeting

8. HL-LHC Works @ Point 5 (CMS)
Consultant Kick-off Meeting

9. Scope (per WBS) WBS Description 17.1.1 SWP17.1 Management 17.1.2
Geotechnical Investigation (P1/5)
17.1.3
Building Permit (P1/5)
17.1.4
P1 Consultant
17.1.5
P5 Consultant
17.1.6
Minor Consultancy Services
17.1.7
Safety Coordinator (P1/5)
17.1.8
P1 Contractor
17.1.9
P1 Minor Works
P5 Contractor
P5 Minor Works
Consultant Kick-off Meeting

10. Detailed scope SWP17.1 management by SMB;
CERN staff, fellows, VIA & project associates;
Coordination of SWP17.1;
Consultant Kick-off Meeting

11. Geotechnical investigations @ P1/5:
Detailed scope
Geotechnical P1/5:
Specifications by geotechnical engineer;
(Géotechnique Appliquée Dériaz SA;
Site investigations by specialist contractor;
(Implenia;
Factual reports by geotechnical engineer;
Additional geotechnical investigations as req’d;
→ Interpretative report by P1/5 Consultants;
Consultant Kick-off Meeting

12. Environmental impact assessment (EIA):
Detailed scope
Building P1/5:
Applications by CH/FR architects;
Supported by CH/FR specialist consultants;
Submission in 09/2016;
Modifications to permit during construction phase;
Environmental impact assessment (EIA):
Not required for Point 1; confirmed by CH authorities;
Possibly required for Point 5; awaiting response from FR authorities;
Consultant Kick-off Meeting

13. Building Permit team for Point 1 (CH):
Detailed scope
Building Permit team for Point 1 (CH):
Architect; (
Fire safety consultant; (
Rainwater management consultant; (
Landscape architect; (
Building energy consultant; (
Acoustic consultant; (
Environmental / spoils consultant; (
Surveyor; (
Consultant Kick-off Meeting

14. Building Permit team for Point 5 (FR):
Detailed scope
Building Permit team for Point 5 (FR):
Architect; (
Fire safety consultant; (
Rainwater management consultant; (
Landscape architect; (
Building energy consultant; (
Acoustic consultant; (
Environmental / spoils consultant; ( - TBC)
Consultant Kick-off Meeting

15. Detailed scope Consultants @ P1/5: Phase 1 – Preliminary Design;
Phase 2 – Tender Design;
Phase 3 – Construction Design;
Phase 4 – Construction Management;
Phase 5 – Defects Liability;
→ Consultant to design the works & manage the construction; maîtrise d'œuvre;
Consultant Kick-off Meeting

16. Detailed scope Consultants @ P1/5:
Detailed RACI interface matrix available which defines interfaces btwn P1/5 Consultants and other WP17.X & WP15 packages;
Consultant Kick-off Meeting

17. Detailed scope Minor Consultants:
Independent Engineer; (to carry out peer review)
Adjudicator Panel; (to resolve disputes btwn 3 parties)
Legal Assistance; (to draft contracts & defend CERN’s interests)
Drafting Support; (to support SMB-SE-DOP)
Administrative Support; (to assist w/ administration)
Other Consultants; (to advise on specialist technical issues)
Consultant Kick-off Meeting

18. Detailed scope Safety Coordinator: HiLumi works are category 1 sites;
Same coordinator for P1/5;
Design reviews for safety risks;
Safety coordination on P1/5 worksites;
(1 person full-time for P1+5 site)
→ Safety Coordinator will be sourced through HSE framework contracts;
→ either Apave ( or Dekra (
Consultant Kick-off Meeting

19. Detailed scope Main Contractors @ P1/5: Preliminaries;
Underground Structures;
Surface Structures;
→ WP17.1 only provides ‘civil engineering scope’;
→ Contractor’s scope will be in line with Consultant’s RACI matrix, which defines interfaces with other WPs;
Consultant Kick-off Meeting

20. Underground Structures @ P1/5:
Detailed scope
Underground P1/5:
PM shaft;
US/UW cavern;
UR gallery;
UA/UL tunnels;
UPR escape stairs;
Vertical cores to LHC;
Shaft access arrangement;
(concrete lift shaft + staircase + safe room, steel staircase)
Steel structure in US/UW;
(mezzanine, draw bridge, crane supports incl. crane rail)
Instrumentation & monitoring;
Consultant Kick-off Meeting

21. Surface Structures @ P1/5:
Detailed scope
Surface P1/5:
Buildings:
SD/SU/SE/SF/SHM/SR;
(incl. steel structures / mezzanines)
(incl. crane supports incl. crane rail)
(excl. large doors by EN-ACE)
SL galleries;
Slabs:
SHE/SLN;
(interface plane with tanks at anchor bolts)
(excl. steel structure that supports tanks)
Roads & landscaping;
Consultant Kick-off Meeting

22. Detailed scope Minor Works @ P1/5:
Advance works; (to prepare worksite for Main Contractor)
Other works; (to facilitate and complete the Works)
→ some advance works start to become visible; other works remain ‘unknown unknowns’;
Consultant Kick-off Meeting

23. Schedule
Consultant Kick-off Meeting

24. Schedule Phase Start Date End Date Phase 1 – Preliminary Design
Phase 2 – Tender Design
Phase 3.1 – Construction Design (UG)
Phase 3.2 – Construction Design (SF)
Phase 4.1 – Construction (UG)
Phase 4.2 – Construction (SF)
Phase 5 – Defects Liability
Notes:
Dates in Italic are estimates;
Other dates have been included in Consultants’ contracts;
Consultant Kick-off Meeting

25. Risks Risk Consequence Mitigation
vibration due to shaft excavation in 2018
stop excavating or stop LHC; cost & schedule impact
vibration study led by WP15; technical & contractual approach by civil consultants
unforeseen ground conditions
redesign required; cost & schedule impact
geotechnical testing as req’d; design measures
spoil discharge issues
cost impact
plan during design
polluted soil
soil treatment req’d; cost impact
budget allowance; plan treatment during design
delayed approval of building permit applications (CH/FR)
delay start construction; cost & schedule impact
close follow-up w/ local authorities
design delays
schedule impact
close design management; CERN input when req’d
contractor delays due to unforeseen events
close construction management; float if possible
contractor claims for various reasons
quality of tender design; incl. budget contingency
Consultant Kick-off Meeting

26. Vibration Risk CERN bld 311 Hydraulic hammer
(preferred method for shaft excavation)
Further to the recommendations at internal review March 2015, civil works planning have been brought forward two years and vibration testing carried out at several worksites
Thon underground car park (roadheader)
Consultant Kick-off Meeting

27. WP 17.1 Team Consultant Kick-off Meeting - 31.05.2016 WP17
Laurent Tavian
Integration
Project Office
SWP Leaders
WP15 PO
SWP17
WP17.1
P. Mattelaer
Point 1
Project Manager
Underground Structures
Surface Structures
P. Cardon
Point 5
L. Lopez
S. Mcilwraith
Steering Committee
SMB management
Building Permit
M. Poehler
HL-LHC
Executive Committee
Support
Fellow Engineers, CAD designers, Site Supervisors
≠ names
IPT-PI Procurement
DG-LS Legal
HSE-SEE Health & Safety …
Consultant Kick-off Meeting

28. Questions?
Consultant Kick-off Meeting