1. KANSAS SMALL TOWN ENVIRONMENTAL PROGRAM KAN STEP 2013

2. OBJECTIVE  To provide cash strapped Kansas communities an opportunity to pledge their volunteer labor, donated equipment, and privately donated land as match for the purpose of constructing buildings or installing waterlines.

3. History  Created in 1998  Main purpose: buildings and waterlines  First project in Formoso (waterline, then Fire Station)

4. Concept CDBG funds will pay for: – Materials – Architectural and engineering services – Grant administration services – Inspection service Community will provide: – Volunteer labor – Donated equipment – Privately donated land

5. What it takes  Desire  Are volunteers willing to commit to the project  Do the volunteers want it bad enough  Will the volunteers stick together to start and complete the project  Ability  Volunteer pool  Expertise

6. Steps to KAN STEP  Realizing a problems exists  Deciding to do something about it  Generating community support  Securing key people (Sparkplug)  Developing a “Core Committee”  Signing up volunteers  Applying for funds  Build the project

7. KAN STEP Triangle  Spark Plug  Project leader, motivator and driver  Core Committee  Supervisors, trouble shooters  Volunteers

8. Eligible Projects  Waterlines  Buildings  Fire Stations  Community Centers  Libraries  Combination

9. Eligible Applicants  Cities less than 2,500 in population  Counties  Counties on behalf of:  Water Districts  Fire Districts

10. National Objective  Applicants must meet the 51 percent Low and Moderate-Income (LMI) national objective  Mechanisms  Census Data  Survey

11. Funding Limits  $2,000 per beneficiary up to  $300,000 per grant

12. Funded Projects ProjectsNo. of ProjectsCDBG Grants Volunteer LaborTotal Project Waterlines10 $ 2,297,959 $ 1,962,892$4,260,861 Community Centers24 $ 5,981,839 $ 4,269,440$10,251,303 Fire Stations35 $ 9,086,856 $ 7,545,122$16,632,013 Misc. Buildings6 $ 1,914,956 $ 1,395,246$3,310,208 Total75 $ 19,281,610 $15,172,700$34,454,385

13. Due Dates  Pre-Application – August 15, 2012  Full Application – March 1, 2013  2013  Pre-Application – February 15, 2013  Full Application – September 2, 2013  Pre-Application – August 15, 2013  Full Application – March 1, 2014

14. Pre-Application  Pre-Application is used to make the case for the project and the need being addressed.  Discuss hopes and dreams for the project  Applicants should spend a lot of time thinking about their projects and how they will accomplish their goals  Organization and Planning will determine success or failure of a project

15. Rating Criteria Rating will be similar to Community Improvement application rating. – Project Need (20 Points) – Alternative (20 Points) Project Alternatives (10 Points) Financial Alternatives (10 Points) – Scope of Work (30 Points) Scope of Work (15 Points) Project Readiness (15 Points) – Land, water rights, volunteer labor and equipment, contact with supply houses

16.  Local Effort (20 Points)  Indebtedness (10 Points)  Tangible Valuation (5 Points)  LMI beneficiary ranking (5 Points)  Past Efforts to Address Need (5 Points)  Past Performance (5 Points) Refer to the application guidelines and address each element completely

18. Rating Process  Pre-Applications will be rated within 15 days of receipt.  Those that rate high will receive a site visit  Applicants not receiving a site visit will be directed to make changes to the pre-application and resubmit  Applicants have two chances to apply for KAN STEP funds for any particular project

19. Site Visit  Will take place at city or county  Coordinated to ensure highest number of volunteers will be present  The enthusiasm and commitment of volunteers will be judged  This is the chance for the applicants to shine  Demonstrate past projects  Make a presentation showing community spirit

20. Procurement of Architect or Engineer  After the site visit the applicant will be directed to procure an architect or engineer.  Applicant will have 45 days to secure services  Applicant will be directed to start the Environmental Review

21.  Applicant can use architect list and supplement it with other names, if so desired.  No list exists for engineers  Procure from among Certified Grant Administrators  Must follow RFP and RFQ

22. Cost Estimate and Environmental Review Applicant will be responsible for paying up to $5,000 for: – Cost Estimate – Completion of the Environmental Review Applicant is encourage to negotiate the cost of the above services. Cost Estimate and Environmental Review will be due on February 1, 2013. Above costs are not reimbursable by the CDBG program. Above costs will count towards the 40 percent cost savings

23. Cost Estimate  Is developed by the project engineer or architect  Is the estimated value of all of the material, volunteer labor, donated equipment, donated materials and privately donated land

24. Cost Estimate Cost estimate is calculated in one of two ways: – For Buildings: Divide the estimated retail cost of the project by the value of volunteer labor, privately donated land and donated equipment estimated by the architect or engineer – For Waterlines: Divide the grant amount requested by value of volunteer labor, privately donated land and donated equipment. In either case applicants must show a 40 percent savings Applicant must have realistic costs and not figures to qualify for KAN STEP funds

25. Savings Percentage  For Buildings based on 40% of Retail Price -- Savings: $280K / Building Retail Price: $600K Savings = 46%  For Waterlines based on 40% of grant amount requested --Savings: $65K/$156K Total value of new lines Savings = 41.66% Savings = Donated Labor, Donated Materials, Donated Equipment, and Privately Donated Land

26. Cost Estimates A signed cost estimate is due to the KDOC on February 1, 2013. Cost estimate is used to determine the project budget and final grant amount. Applicants, the engineer or architect and the KRWA should work together to establish the cost estimate. This step is critical as it is the basis for determining the direction of the project.

27. Full Application  Upon approval of Cost Estimate by the KDOC, applicants will have 30 days to submit the application to our office.  The application is made of the forms, resolutions, etc. Applicants have two chances to apply for KAN STEP funds for any particular project.

28. Once funded, now what?  Fast Start  Motivation and Desire  Organization  Fellowship  Good humor  KRWA  Time Sheets

29. Kansas Rural Water Association  Project Inspector  Trouble Shooter  Cheer Leader  Should go over cost estimate and final design with city and architect or engineer

30. Kansas Rural Water Association http://www.krwa.net/projects/projects.shtml

31. Community Safe Rooms  Kansas Division of Emergency Management  Must have an Approved Hazard Mitigation Plan  75/25 Match  Funding available after a presidentially declared disaster  Design must meet FEMA 361guidelines  Contacts  Jake Gray 785-274-1973  Charlie McGonigle 785-274-1421

32. Any Questions? Contact Salih Doughramaji at 785-296-3610

33. Examples of KAN STEP Projects

34. Hartford Community Center

35. Nemaha Co. RWD#1

36. Goff Community Center

37. Williamsburg Library

38. Belvue Fire Station

39. Carbondale Community Center

40. Morrill Community Center & Fire Station

41. Asherville Fire Station

42. Lincolnville Community Center

43. Bentley Senior Center

44. Corning Community Center

45. Enterprise Library & Fire Station

46. Glasco Fire Station

47. Reno County RFD

48. Auburn Community Center

49. Highland Community Center & Fire Station

50. Uniontown Fire Station

51. Labette County, Dennis

52. Altoona Fire Station

53. Miltonvale Fire Station

54. St. Paul, Fire Station Addition

55. Horton Community Center

56. Woodson County

57. Sterling’s Studio 96

59. Damar Community Center