1. In Business Series © Prentice Hall 2007 1 Microsoft Office Word 2007 In Business Core Chapter 1 Introduction to Word Basics

2. In Business Series © Prentice Hall 2007 2 Chapter Introduction  Why Do I Need This  What’s Wrong with This Document  Review & Challenge Questions  Skills Exam  Word Skill Sets  What is Word  What’s New What’s New  Common Mistakes  Quick References  Video Workshops

3. In Business Series © Prentice Hall 2007 3 Specific Skill Sets  Why Are We Here?  An Overview of Word  Ribbons, Tabs, and Icons  File Menu  Word 97-2007 File Format  Right-Click, Alt Keys, and Control Keys  Word Help  Settings and the Normal Template  Business Writing  Creating, Writing, and Saving a Word Document  Copy and Paste  Save the Document  The Ruler

4. In Business Series © Prentice Hall 2007 4 Why Are We Here  Historical perspective  Manual typewriter  QWERTY keyboard layout  Advantages  Disadvantages  Word Processing  Enhancements  Advantage

5. In Business Series © Prentice Hall 2007 5 An Overview of Word  Document  Minimize, Restore, Close

6. In Business Series © Prentice Hall 2007 6 An Overview of Word (cont.)  Status Bar  Current page  View controls  Zoom controls  Window Resize tool

7. In Business Series © Prentice Hall 2007 7 Ribbon, Tabs, and Icons  Ribbon  Contains Word commands and features  Replaces the familiar pull down menus and standard toolbar  Tabs  Many familiar commands now located here

8. In Business Series © Prentice Hall 2007 8 Ribbon, Tabs, and Icons (cont.)  Name and function details  Mouse hover will help define name & function

9. In Business Series © Prentice Hall 2007 9 File Menu  Office Button  Provides access to many commands  Notice the underlined letters  With the Ctrl key, function as keyboard shortcuts  Helpful to many users

10. In Business Series © Prentice Hall 2007 10 Word 97-2007 File Format  Compatibility  Allows users with different software versions to share files  Word 2007 is not backward compatible  Use of Save As command  File extension .doc .docx

11. In Business Series © Prentice Hall 2007 11 Right-Click, Alt Keys, & Control Keys  Right-Click  Option, shortcut, or context sensitive menu  Alt Key  Allows user to access every tab, button, and group through the proper Alt letter sequence  Control (Ctrl) keys  AKA keyboard shortcuts

12. In Business Series © Prentice Hall 2007 12 Word Help  Can be used to get information on various Word commands and features  To minimize frustration, best to know some terminology to help with search terms

13. In Business Series © Prentice Hall 2007 13 Settings and the Normal Template  Template  File that sets up a new document  Can include margins, formatting, fonts, text  Normal Template  The default choice for any new document  Customize the Normal Template .dotx file extension

14. In Business Series © Prentice Hall 2007 14 Settings and the Normal Template (cont.)  Display Options  Save Options

15. In Business Series © Prentice Hall 2007 15 Business Writing  Good grammar  Good mechanics  Spelling, punctuation, word choice  Clear and concise  Eliminate casual writing elements  Jargon, acronyms, emoticons, certain abbreviations (e.g., u for you)

16. In Business Series © Prentice Hall 2007 16 Business Writing (cont.)  Four-step Writing Process  What are the objectives?  Who are the readers?  What are the key messages/decisions?  What is the desired length? Type of DocumentSize Range E-mail1-2 screens (2-8 paragraphs) Letter1-2 pages ( 2-15 paragraphs) Memo1-3 pages ( 2-25 paragraphs) Report3-25 pages Whitepaper5-50 pages Manual (instructions, documentation, process description, and so on) 15-several hundred pages

17. In Business Series © Prentice Hall 2007 17 Creating, Writing, & Saving a Word Document  Outline scenario  Launch Word 2007  Three methods  Multilevel list  Levels  Current level  Promote level  Demote level

18. In Business Series © Prentice Hall 2007 18 Copy & Paste  Used to duplicate existing text or objects  Can be done using a variety of methods  To minimize confusion, pick one method and stick with it

19. In Business Series © Prentice Hall 2007 19 Copy & Paste (cont.)  Completed outline  Suggestion:  Take time to actually create the outline  Creating the outline will give you practice using outline features

20. In Business Series © Prentice Hall 2007 20 Save the Document  Save versus Save As  Save will save the file with whatever name/location the file currently has  Save As allows the user to change the name and/or location of the file

21. In Business Series © Prentice Hall 2007 21 The Ruler  Ruler shows which margins, tabs, and indents have been set for the paragraph in which your cursor is currently placed  Tab types  First line indent, left, center, right, decimal, bar  Indent tool

22. In Business Series © Prentice Hall 2007 22 The Ruler (cont.)  Indent tool (cont.)  Alignment

23. In Business Series © Prentice Hall 2007 23 What is Word Summary  Video Workshop  Introduction  Creating an Outline  Daily Menu

24. In Business Series © Prentice Hall 2007 24 Chapter Summary  Word in Practice Anecdote  Review Questions  Skills Exam  Challenge Questions