1. AIAA Aerospace Sciences Group TC Chair Presentation AIAA AVIATION 2014 Atlanta, GA 16-20 June 2014

2. 2 Overview Introductions Topics  AIAA  Technical Activities Committee (TAC)  Aerospace Sciences Group (ASG)  Technical Committee (TC) Questions & Comments

3. AIAA Topic: Conference Attendance U. S. Government attendance  Restrictions are still in place for government travel – Paperwork has grown  There have been two federal government efforts in relation to this restriction Memo from Frank Kendall  Under Secretary of Defense of AT&L  To all DoD Agencies in regard to technical conference attendance (see slide 4) General Accounting Office (GAO)  Engagement on Scientific Conferences  What effects, if any, has DOD’s policy for the oversight and approval of conference sponsoring and attendance had on the DOD science and technology enterprise? & Technical Conferences (see slide 5) 3

4. AIAA Topic: Conference Attendance 4

5. 5

6. AIAA Topic: Conference Attendance/Budget FY13 6 NOTE: AIAA always starts the year out at zero and attempts to create a budget that gets us to zero at the end of the FY. The vast majority of our events occur in the summer, and that is where we make up much of the negative difference. Any money that is above the line goes into the portfolio. Any shortfall is made up by dollars that are in the portfolio. The FY12 shortfall that started in July was due to the beginning of the government travel restrictions. The Board authorized passage of an unbalanced budget with the intent that cuts would be made during FY13 to make up for the shortfall.

7. 7 AIAA Topic: Conference Attendance/Budget FY14

8. AIAA Topic: Membership (FY2010, FY13 dues increase years)

9. AIAA Topic: Staffing Hired a Director of Marketing  Jessa Foor  Started March 31 Started active search for Business Development person  Distributing PD through IDC, BoD, CMC, AIA ad  Heavy emphasis on industry experience Hired a permanent “Executive and Governance Assistant” Suzanne Rapp Klaus retirement date – by end of May 9

10. TAC Topic: New Event Model (NEM) The dates and locations for the 2015 forums (most) have been finalized.  AIAA Science and Technology Forum and Exposition 5-9 January 2015 Gaylord Palms and Convention Center Kissimmee, Florida  AIAA Aviation and Aeronautics Forum and Exposition 22-26 June 2015 Hilton Anatole Dallas, Texas  AIAA Propulsion and Energy Forum and Exposition 27-29 July 2015 Hilton Orlando Orlando, Florida  AIAA Space and Astronautics Forum and Exposition 18-20 August 2015 Pasadena Convention Center Pasadena CA  The AIAA Defense and Security Forum and Exposition is still in development. – Tentatvie meeting at Johns-Hopkins Univ. – March 10-12 2015 10

11. TAC Topic: NEM Structure 11 Executive Steering Committee Forum Technical Chair Forum Organizing Committee Led by Forum General Chair Representatives from TCs/PCs Representatives from co-located symposia, workshops Integration Chair Public Policy Chair Education Chair International Chair Member Engagement Chair Etc. Technical Program Committee Led by Forum Technical Chairs (formerly Conference General Chair)  Forum Technical Chairs from AS, ADS, and IS Groups  Chairs sit on Forum Organizing Committee Representatives from other societies (ASCE, ASME, etc.) 4-6 high-level representatives from industry, gov’t, academia

12. 12 TAC Topic: Science &Technology Forum & Exposition Dates/Location Confirmed:  5-9 January 2015, Gaylord Palms and Convention Center, Kissimmee, FL Executive Steering Committee:  John Evans, Vice President, International Engineering and Technology, Lockheed Martin  Robert Braun, David and Andrew Lewis Professor of Space Technology, Georgia Institute of Technology  James Shields, Chief Executive Officer, Charles Stark Draper Laboratory, Inc.  Prof. Tom Shih, Head and Professor of Aeronautics and Astronautics, Purdue University  George Lesieutre, Professor and Head of Aerospace Engineering, The Pennsylvania State University (SciTech 2015 Forum General Chair)

13. TAC Topic: Forum Organization - Integration 13 Executive Steering Committee Forum Technical Chair Forum Organizing Committee Led by Forum General Chair Representatives from TCs/PCs Representatives from co-located symposia, workshops Integration Chair Public Policy Chair Education Chair International Chair Member Engagement Chair Etc. Technical Program Committee Led by Forum Technical Chairs (formerly Conference General Chair)  Forum Technical Chairs from AS, ADS, and IS Groups  Chairs sit on Forum Organizing Committee Representatives from other societies (ASCE, ASME, etc.) 4-6 high-level representatives from industry, gov’t, academia

14. TAC Topic: What is the “Integration Layer” anyway? Content: Operational topics System integration Technical program management topics Cross-disciplinary topics Emerging Technologies Test, Verification, Reliability, Safety, Quality issues Policy and regulation topics Workforce and professional development issues Supply chain discussions Topics related to the intersection of government/industry/academia 14

15. TAC Topic: What is the Integration Tier anyway? Format  Not envisioned as traditional technical paper sessions but as sessions to allow dialogue and provide information that participants can apply at work  Includes various format types including but not limited to: –Panel discussions focused on lessons learned, best practices, and case studies –Tutorials, seminars, workshops –Joint sessions typical at current conferences when multiple committees have an interest in the same topic 15

16. TAC Topic: How to build a strong Integration Layer Must be a combination of member and staff efforts Technical Group Directors have the big picture about their areas and can help identify topics Program committees have insight into relevant topics in their area Corporate members have insight into industry issues Emerging Technology Committee can help identify new trends in technology Staff has insight into industry wide trends and movements Students/Professors have insight into academic/education topics 16

17. TAC Topic: Outcomes of a well executed Integration Layer Creation of new technical communities in AIAA Creation of new program communities in AIAA AIAA recognized as being on the forefront of industry issues AIAA provides valuable workforce/professional development information to members/attendees AIAA viewed as relevant- attracting more members We all go home from AIAA forums a bit more informed about a wider variety of topics 17

18. Reduction in number AIAA conference locations Fewer opportunities to train/expose TC members to conference planning & organization TC Chairs/Vice Chairs have been presented a new ASG Forum Chair rotation (upcoming slide) Work load has increased for January meeting  ASM is now SciTech  Includes “old” GNC Conference (GNC, MST, AFM) plus ASM conference The Defense Conference is still not developed due to Government reduction in travel. 18 TAC/ASG Topics: New Event Model (NEM)

19. 19 ASG Topic: Conference Attendance Total = 2754 ASG = 1363

20. 20 Proposed ASG Chair Rotation Assignment and Schedule for SciTech & AVIATION Note: The same person does not need to be a TCs appointee/volunteer for all 3 years of the cycle. ASG Topic: ASG Technical Forum Chairs SciTechAVIATION YearTC AIAA Role TC AIAA Role TC AIAA Role TC AIAA Role TC AIAA Role 2014ASETP 2015GNCAFMMSTPFD ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2016AFMMSPDLFDAPA ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2017MSPDLASEAPAAMT/GT ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2018PDLASETPAMT/GTAA ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2019ASETPFDAAAFM ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2020TPFDAPAAFMMS ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2021FDAPAAMT/GTMSPDL ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2022APAAMT/GTAAPDLASE ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2023AMT/GTAAGNCASETP ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2024AAGNCAFMTPFD ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair 2025GNCAFMMSFDAPA ASG Forum Technical Chair (G1) ASG Forum Deputy Technical Chair (G2) ASG Forum Deputy Technical Chair (G3) ASG Forum Technical ChairASG Forum Deputy Technical Chair

21. ASG Topic: ASG Technical Forum Chairs 21 G1 G2 G3 G1 ~741 papers G2 ~730 papers G3 ~340 papers

22. ASG Topic: Replacement of Scholar One Desired by ASG Director and many TCs  Will raise issue again at TAC meeting in August Scholar One issues  Difficulty in use  Poor Information Assurance (IA) implementation Need working group to find viable replacement  My suggestions for group  AIAA Staff (Ann Ames, Carmela Brittingham)  Recent ASG Technical Forum Chairs (Rob Vermeland, Robbie Robertson, Brett Ridgley, Andy Broeren, other Forum Chairs from ASD, SPACE, P&E)  Recent Discipline Chairs (TCs with large number of sessions)  Need representative from Journals (AIAA, Thermophysics & Heat Transfer) 22

23. TC Topic: Health Assessment How healthy is your TC? TC/PC Self Assessment  https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx?Ro otFolder=%2fSC%2fTAC%2fShared%20Documents%2fTAC%20Forms&Folde rCTID=&View=%7bB2E73755%2d3750%2d4BDB%2d8012%2d454F218450F8 %7d https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx?Ro otFolder=%2fSC%2fTAC%2fShared%20Documents%2fTAC%20Forms&Folde rCTID=&View=%7bB2E73755%2d3750%2d4BDB%2d8012%2d454F218450F8 %7d  Search for the file “TAC_F_Committee Self Assessment_V02” Major items  Does your TC have a Charter?  Does your TC have a written manual or reference document?  A written process is needed if you select an award (e.g. best student paper, Aerodynamics or Thermophysics award).  How do members and others know what your TC is doing? Web Pages  Good improvement  Keep up the good work 23

24. TC Topic: General Reminders Chair-Elect  For new chairs, TCs need to select a vice-chair in a timely fashion  There are two accepted practices for chair-elect timelines (see https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx TAC_P_Chairs Manual_V01) https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx  TC Chair position is for 2 years Member Responsibilities  Maintain current AIAA Membership (must be an AIAA member)  Recruit new TC members  Submit names for AIAA awards  Submit names for AIAA elected offices  Propose membership upgrades  Propose session papers for AIAA journals 24

25. TC Topic: General Reminders Technical Committee size  Maximum of 50 members  35 US Members  International members  Associate members 34 years old or younger (non-voting)  Alumni members (non-voting)  Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term  Cost to AIAA when TC meeting attendance goes up – Dinner cost – Audio Visual (AV) and speaker system – Reason for limitation on number of “visitors” to TC meetings.  Number of dinners per year is still limited 25

26. 26 ASG Topic: TC Funds No TAC Group Directors given annual funding for FY14  Hopefully will be restored in FY15  AIAA finances are problematic after last FY

27. Questions & Comments 27

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29. 29 Flight Sciences Deputy Directors Rob Vermeland Robbie Robertson Applied Aerodynamics Martiqua Post / TBD Astrodynamics Al Cangahuala / TBD Atmospheric Flight Mechanics Peggy Williams-Hayes / Rick Lind Guidance, Navigation, and Control D. Brett Ridgely / TBD Modeling and Simulation Bimal L. Aponso / Steven Beard Aerospace Sciences Group Leadership Team Jim Keenan – Director Technical Fluid Sciences Deputy Directors John Schmisseur Tom Beutner Aeroacoustics Walter Eversman / Casey Burley Aerodynamic Measurement Technology Paul Danehy / Steven Beresh Atmospheric and Space Environments Marcia K. Politovich / Justin Likar Fluid Dynamics David Williams / TBD Ground Test Steve Dunn / Wink Baker Meshing, Visualization, & Comp. Env. Carl F. Ollivier-Gooch / Nick Wyman Plasmadynamics and Lasers Ron Litchford / Jonathan Poggie Thermophysics Eric Silk / Greg Naterer

30. TC Topic: Web Pages Web Pages…  Each TC needs a web master and a back-up/helper  Great location to share information – (e.g. minutes, charter, award process, photos)  This is your face to the outside world for new AIAA & TC members  Improvement to ASG TC web pages. Thanks!  When was the last time your TC updated its webpage? Keep up the good work! TAC web site  https://info.aiaa.org/SC/TAC/default.aspx https://info.aiaa.org/SC/TAC/default.aspx  Provides numerous documents (e.g. Chair manual, Self-Assessment) ASG web site  https://info.aiaa.org/tac/ASG/default.aspx https://info.aiaa.org/tac/ASG/default.aspx  Has links to the various TCs and needs improvement 30

31. Variance Breakdown 31 Attendance Exhibits & Sponsorship

32. Operations Only Financial History 32

33. Total Institute 33

34. 34 Changes observed from SciTech → AV 2014 Members Russ Cummings (SciTech 14) Daniel Bodony (AV14, chair) Noel Clemens (AV14) Rodney Bowersox (AV14) Steve Beresh (AV14) Jesse Little (SciTech 15) FDTC Ad Hoc Committee on New Event Model Daniel Bodony bodony@illinois.edu POC: 1.Restoration of awards lectures as a TC “special event” after strong TC response 2.Addition of two 30-minute slots 3.Removal of one speaker’s briefing

35. 35 Recommendations Members Russ Cummings (SciTech 14) Daniel Bodony (AV14, chair) Noel Clemens (AV14) Rodney Bowersox (AV14) Steve Beresh (AV14) Jesse Little (SciTech 15) FDTC Ad Hoc Committee on New Event Model Daniel Bodony bodony@illinois.edu POC: 1.Establish award lectures as a guaranteed, high visibility, component of the meeting 2.Make morning and afternoon session lengths the same 3.Allow for TCs to concentrate their sessions during some subset of the meeting 4.Make abstract submission easier on the authors by identifying legacy conference 5.Improve cross-TC coordination of topics (too much / not appropriate for general chair) 6.Compress abstract → paper submission time 7.Allow technical sessions to overlap with some AIAA functions (not plenaries/keynotes) 8.Improve transparency: publish the AIAA meeting budget for SciTech 2014 and AV2014 to see where the money really goes