1. CPD 2 Academic Leadership Skills 1 - Skills for Chairing Meetings Professor Martyn Andrews, Economics http://www.staffnet.manchester.ac.uk/employment/trainin g/personal-development/academic-staff/

2. Challenges? People checking emails People talking over others Deviation from agenda People having side conversations People dominating rather than listening Chair not taking responsibility in relation to the comments/behaviour of others People being aggressive Running out of time 2

3. Background Prof Applied Econometrics, Economics DA, School of Social Sciences Context – Being PGT/PGR chair for SoSS –key role of chief administrator –conduit between Faculty and DAs –part of SoSS management –engaging with Head of School, Head of School admin, 6 HoDAs, 6 PGT Directors, 6 PGR Directors 3/7

4. Example meetings and their business Frequency Exams Annual monitoring – asking the DAs to do their bit and collating Approving new programmes Preparing for “big” issues – e.g. Five Year Review, new DTC Implementing new policies: eProg, exam regs, ethics, late submission Allocating studentships E-learning 4/7

5. Key Tip Preparation 5

6. Before the meeting Dates and times Prepare systematically Decide whether an issue is academic or management Have a sense of what you expect might be decided Circulate agenda and papers beforehand Run through the meeting beforehand on same day The chairman’s report is important: what to discuss, what not The size of the meeting is important: use subcommittees Use email 2/3 days in advance? 6/7

7. During the meeting Know everybody’s names beforehand! Welcome everyone and introductions? Don’t lead every item, maybe not admin issues Students: treat them as equals Agreements without voting Discussions: know when to draw a conclusion, and how Engage with the reticent, less involved, etc Allocating funding – contentious – rules Manage time and keep people on topic Body language / demeanour 7/7

8. Concluding Thoughts and Afterwards Build on ideas Test agreement and reflect on what you think Ensure ownership of decisions Write everything up, including the minutes Learn from others Challenging issues 8/7

9. Questions and ideas to share http://www.staffnet.manchester.ac.uk/employment/training/p ersonal-development/academic-staff/