1. How to Correctly Complete Club Report Section of LTG Monthly Report

2. What is your primary role as a Lt. Governor / Board Member? To help clubs become the best Key Clubs they can be.

3. Step 1: Determine the Rating Rating key: 0 – Inactive (means no members in club) 1 - Does not meet standards 2 - Meets standards 3 - Exceeds standards

4. What determines the “standards”? General guidelines for meeting standards: 1.Regular club and board meetings 2.Pays dues on time for at least 20 members 3.Performs ten (10) service hours a month 4.Performs at least two (2) monthly meaningful and impactful service/fundraising projects 5.Participates in Divisional and District events including OIF and Pride Reports Step 1: Determine the Rating

5. You and Zone Administrator set “standards” used to determine rating Step 1: Determine the Rating

6. Club rated “0” or “1”: Describe how they fall short of standards Step 1: Determine the Rating

7. Step 2: Develop & List Specific Actions A. Look at club’s deficits B. Describe

8. Examples of deficits 1.Club holds regular club and officer/board meetings Club meetings are irregular, not scheduled Board does not meet or meets irregularly or “as needed” Club not holding any summer board meetings Step 2: Develop & List Specific Actions

9. Examples of deficits 2. Club pays dues on time and for at least 20 members Last year club paid dues after Dec. 1 Last year or current membership is under 20 Step 2: Develop & List Specific Actions

10. Examples of deficits 3. Club performs at least ten service hours a month Project hours total less than 10 most months Club not doing projects, just a social club Step 2: Develop & List Specific Actions

11. Examples of deficits 4.Club performs at least 2 meaningful projects a month Club does only one project a month Club’s biggest project is picking up trash around the school Step 2: Develop & List Specific Actions

12. Examples of deficits 5. Participation in division and district events Club has not attended a district convention in at least 2 years Club never or rarely sends any representatives to DCM’s Club does not participate in divisional or district projects Step 2: Develop & List Specific Actions

13. Decide what you can do to impact the deficit for this month May take small steps and several months Action may involve someone else Get club involved Celebrate small steps

14. List activities for clubs rated 2 and 3 Take from Pride Report Call an officer Record deficit and the action

15. Summary – How to Complete Activities Section 1.Determine “standard” in your Division with your Zone Administrator 2.List deficits making club a “0” or “1” 3.Create and record actions you will take this month, or 4.Record activities of 2 & 3 rated clubs

16. QUESTIONS?

17. Record deficit and the action you will take THIS month… (Examples) Club not meeting regularly because members don’t attend. Will talk with advisor about reason, then meet with officers to give ideas on how to make meetings more interesting. Does not participate in division. Faculty adviser has been non-responsive and blocks me from communicating with officers. Zone Administrator and Kiwanis Adviser are going to have a conference this month with the Principal to facilitate communication. Not involved with division. Going to ask club to host a DCM.

18. Examples Not doing many projects, members not involved, club not well organized. Planning to attend a meeting and train officers in August. Under 20 members last year, half have graduated, no officers. Meeting with remaining members this month to help them plan membership drive for August. Club paid dues in February because they did not collect them until late. Plan to cover with President and Treasurer ways to collect and pay dues by December 1. Record deficit and the action

19. Examples Club projects not very meaningful or impactful. My club inviting their members to our Habitat for Humanity project. Club’s projects uninteresting to members, need project ideas. Getting club president in touch with Service Chair to give project ideas. Will follow up with officers on how to plan some they have chosen. Record deficit and the action

20. Examples Club not attended DCON in years. Giving DCON 2011 presentation at their first meeting and will talk about ways to raise money. Will attend Kiwanis DCM to meet with sponsoring club to discuss what they can do financially to assist. Club is inactive. Will attend Kiwanis DCM and meet with sponsoring president and SLP (sponsored youth) chair to plan reactivation. Record deficit and the action

21. Critique this Activity