1. Welcome to the Presentation On APA Review Presented by Mahfuza Begum Senior Assistant Secretary Cabinet Division

2. Outline  Introduction  Understanding APA  Guideline  APA of MoFA, for example - strength & weakness  Conclusion

3. Introduction Government effectiveness is the key determinant of competitive advantage Performance matters for welfare of citizens as well as competition among nations Performance means both behavior (input) and results (output) To deliver sustained success to organizations a strategic and integrated approach is needed In 2015 GPMS has been approved by the government 48 Ministries/Divisions signed APA

4. Understanding APA An accountability mechanism A record of understanding Objectives, activities and performance indicators are set Signed between the Secretary of a Ministry/Division and the Cabinet Secretary It follows a guideline A software has been developed A separate Unit has been established in the Cabinet Division

5. Guideline Structure of APA Section 1: Ministry’s / Division’s Vision, Mission, Strategic Objectives and Functions Section 2: Outcomes of the Ministry/Division Section 3: Strategic Objectives, Priorities, Activities, Performance Indicators and Targets. Annex-1: Acronyms Annex-2: Description of the Performance Indicators, Implementing Department/Agencies and Measurement Methodology Annex-3: Specific Performance Requirements from other Ministries/Divisions Mendetory objectives

6. Guideline Overview of the Performance of the Ministry/Division Major achievements of recent years (3) Problems and Challenges Future Plan Attainable achievements for FY 2015-16

7. Guideline Preamble Name of two parties and their consensus on the issues of APA

8. Guideline Section 1 Vision long term statement big picture of the organization does not change from year to year Mission  nuts and bolts of the vision  who, what and why  necessary work

9. Guideline Contd Strategic objectives  recent Five Year Plan  sectoral and departmental priorities and strategies  government’s announcement and agenda  MTBF  measureable, consistent and clear Functions: Stated in the Allocation of Business

10. Guideline Section 2 Outcome/Impact Result of something or consequence Ministry/Division wants to achieve as an end result Should not change every year Does not come under evaluation for current FY

11. Guideline Section 3 Column 1: list of strategic objectives (SO) Column 2: relative weights to SO Column 3: activities (actions to be taken to achieve objectives) Column 4: Performance Indicator (PI) (quantifiable measure)

12. Guideline Contd Column 5: Unit (to measure the target) Column 6: relative weights to PI Column 7: achievement of FY 2013-14 as base year Column 8: actual achievement FY 2014-15 Column 9-13: definite targets (five-point scale) Column 14-15: projection for two consecutive FY

13. Guideline Mandatory Objectives

14. contd

15. Guideline Others Annexure-1 Acronyms Annexure-2 Performance Indicators and its description Implementing agency Measurement Method Annexure-3 Cooperation from other Ministries/divisions

16. APA of MoFA, for example - strength & weakness

17. Strengths Strategic Objectives cover all necessary areas

18. Strengths Performance indicators are nicely stated

19. Weakness Vision and Mission are not rightly addressed Vision: আন্তর্জাতিক পরিমন্ডলে জাতীয় স্বার্থ সংরক্ষণ এবং দেশের ভাবমূর্তি সমুন্নতকরণ Proposed: আন্তর্জাতিক পরিমন্ডলে দেশের স্বার্থ সংরক্ষণ এবং অবস্থান সুদৃঢ়করণ Mission : উপযোগিতাভিত্তিক পররাষ্ট্রনীতিকে সামনে রেখে একটি দক্ষ ও পরিমার্জিত কূটনৈতিক সার্ভিস গড়ে তোলার মাধ্যমে বিবর্তনশীল আন্তর্জাতিক প্রেক্ষাপটে উদীয়মান, আত্মবাশ্বাসী এবং দায়িত্বশীল একটি রাষ্ট্র হিসাবে বাংলাদেশের স্বার্থ সংরক্ষণ এবং বর্ধণ Proposed: দ্বিপাক্ষিক, আঞ্চলিক ও বহুপাক্ষিক ফোরামে কুটনৈতিক সম্পর্ক জোরদার এবং আধুনিক কনস্যুলার সেবা প্রদান

20. A well-addressed example: MoPME

21. Weakness Targets are loosely set

22. Weakness Functions are not drawn as per the Allocation of Business 21. Piracies and crimes committed on the high seas or in the air. 24. Matters relating to the continental shelf, territorial waters, contiguous zones and questions of fishery rights in the high seas and other questions of international law.

23. Conclusion Building performance based civil service More output Quicker development

26. group work Department of Cooperatives Bangladesh Rural Development Board (BRDB) Rural Poverty Alleviation Foundation (PDBF) Small Farmer Development Foundation (SFDF) Bangladesh Cooperative Bank Bangladesh dairy farmer co-operative Union Limited (Milkabhita) Bangladesh Academy for Rural Development (BARD) Rural Development Academy (RDA) Bogra Bangabandhu Poverty Alleviation and Rural Development (BAPARD)Bangabandhu Poverty Alleviation and Rural Development (BAPARD)