1. Higher Degrees Management System Contents –Overview –Objectives –Summary of Modules –Flow Diagram for Intention To Submit

2. Higher Degrees Management System - Overview –iEnabler system with routing whereby emails sent to participants

3. Higher Degrees Management System - Overview –iEnabler system with routing –Application Approvals through to Graduation for Higher Degree Students

4. Higher Degrees Management System - Overview –iEnabler system with routing –Application Approvals through to Graduation for Higher Degree Students –Commissioned by UKZN, developed as Local Software

5. Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions

6. Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents

7. Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents –Improve Management of Students -monitor progress and send reminders from system -review student information online

8. Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents –Improve Management of Students -monitor progress and send reminders from system -review student information online –Improve Management of Staff -check availability, suitability of staff for new submissions -monitor workloads, turnaround times for staff

9. Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents –Improve Management of Students -monitor progress and send reminders from system -review student information online –Improve Management of Staff -check availability, suitability of staff for new submissions -monitor workloads, turnaround times for staff –Maintain and Track Despatches and Receipts of documents

10. Higher Degrees Management System - Modules -Application Approvals

11. Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicant, Admissions, School Office and School Research Leader

12. Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicant, Admissions, School Office and School Research Leader -Includes submission of Title and Research Overview

13. Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicants, Admissions, School Office and School Research Leader -Includes submission of Title and Research Overview -Includes interaction between School Office and Supervisors

14. Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicants, Admissions, School Office and School Research Leader -Includes submission of Title and Research Overview -Includes interaction between School Office and Supervisors -Option to auto-create Proposals and Ethics

15. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics

16. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees

17. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees -Includes Title, Abstract, Proposal attachments

18. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees -Includes Title, Abstract, Proposal attachments -Caters for minor revisions, reworks and exclusions of proposals

19. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees -Includes Title, Abstract, Proposal attachments -Caters for minor revisions, reworks and exclusions of proposals -Ethics require approval from School Research Leaders, School Ethics Committees, and possibly a University Ethics Committee

20. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit

21. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit - Approval required by School Research Leader and either College Dean of Research (Masters) or College Academic Affairs Board (Doctorates)

22. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit - Approval required by School Research Leader and either College Dean of Research (Masters) or College Academic Affairs Board (Doctorates) -Includes interaction between School Office and Examiners

23. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations

24. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators

25. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators -Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms

26. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators -Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms -Documents are either attached or despatched or both

27. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators -Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms -Documents are either attached or despatched or both -Outcome is either a recommended result or an instruction for a re-examination

28. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results

29. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail

30. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail -Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, Librarians, Supervisors and Students

31. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail -Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, librarians, supervisors and students -Documents include dissertations, examiner reports, and coordinating reports

32. Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail -Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, librarians, supervisors and students -Documents include dissertations, examiner reports, coordinating reports and (to be checked) -Documents are either attached or despatched or both

33. Higher Degrees Management System – Additional Functionality -Employee Creations

34. Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners

35. Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners -Prevents bottlenecks with Human Resources

36. Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners -Prevents bottlenecks with Human Resources -Caters for unpaid people only

37. Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners -Prevents bottlenecks with Human Resources -Caters for unpaid people only -Fixed Term Appointments iEnabler user for short-term contracts

38. Higher Degrees Management System – Additional Functionality -Suspensions

39. Higher Degrees Management System – Additional Functionality -Suspensions -Involves Students, Supervisors, School Research Leader and School Higher Degrees Committee

40. Higher Degrees Management System – Additional Functionality -Supervisor Maintenance

41. Higher Degrees Management System – Additional Functionality -Supervisor Maintenance - Typically added initially during application process

42. Higher Degrees Management System – Additional Functionality -Supervisor Maintenance - Typically added initially during application process -Requested by school, supervisor accepts or declines

43. Higher Degrees Management System – Additional Functionality -Supervisor Maintenance - Typically added initially during application process -Requested by school, supervisor accepts or declines -Also allows for replacement of supervisors, addition of de- activation of co-supervisors

44. Higher Degrees Management System – Additional Functionality -Examiner Maintenance

45. Higher Degrees Management System – Additional Functionality -Examiner Maintenance -School associates prospective examiner to student

46. Higher Degrees Management System – Additional Functionality -Examiner Maintenance -School associates prospective examiner to student -Examiner receives notification of request and accepts or declines

47. Higher Degrees Management System – Additional Functionality -Examiner Maintenance -School associates prospective examiner to student -Examiner receives notification of request and accepts or declines -If examiner accepts, College Dean of Research (Masters) or College Academic Affairs Board (Doctorates) approve or reject examiner, notifications sent

48. Higher Degrees Management System – Additional Functionality -Supervisor Reports

49. Higher Degrees Management System – Additional Functionality -Supervisor Reports - Submitted by Supervisor as attachment with optional comments

50. Higher Degrees Management System – Additional Functionality -Supervisor Reports - Submitted by Supervisor as attachment with comments -School Research Leader accepts or declines

51. Higher Degrees Management System – Additional Functionality -Progress Reports

52. Higher Degrees Management System – Additional Functionality -Progress Reports - Submitted by Supervisor as attachment with comments

53. Higher Degrees Management System – Additional Functionality -Progress Reports - Submitted by Supervisor as attachment with comments -Forwarded by Student with comments

54. Higher Degrees Management System – Additional Functionality -Progress Reports - Submitted by Supervisor as attachment with comments -Forwarded by Student with comments -Acknowledged by School Research Leader with comments

55. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads

56. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unattended approvals, with option to generate email reminders

57. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate email reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate email reminders

58. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate email reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate email reminders -Show where Supervisor Reports not submitted based since a specified date

59. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate email reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate email reminders -Show where Supervisor Proposal Reports not submitted based on a specified date -Show holistic data for Students

60. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate email reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate email reminders -Show where Supervisor Proposal Reports not submitted based on a specified date -Show holistic data for Students -Show holistic data for Supervisors

61. Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate email reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate email reminders -Show where Supervisor Proposal Reports not submitted based on a specified date -Show holistic data for Students -Show holistic data for Supervisors -Show holistic data for Examiners

62. Higher Degrees Management System – Intention To Submit Flow Diagram Abstract Student Supervisor Intention To Submit Abstract, Supervisor Report School Research Leader

63. Higher Degrees Management System – Intention To Submit Flow Diagram School Research LeaderIdentify Examiners Proposed Examiners School/College Office Examiner School/College Office

64. Higher Degrees Management System – Intention To Submit Flow Diagram School Research Leader Re-identify Examiners School/College Office College Dean of Research College Academic Affairs Board

65. Higher Degrees Management System – Intention To Submit Flow Diagram School Research Leader Re-identify Examiners College Dean of Research College Academic Affairs Board Student, School/College Office, School Research Leader, Supervisor

66. Higher Degrees Management System THE END