1. Licenses, Deals and Discounts CIO Summit 2016 Edward G. Happ Director of IT & Global CIO 3 June 2016 1

2. How can I get license donations?  Through Microsoft if you are from a country on UNCTAD’s LDC list (see the IFRC-MS Framework agreement) Send a request to alvaro.alvarez@ifrc.org and we will connect you with the appropriate folks  Through Microsoft O365 – for some licenses such as E1 and Power BI for non profits  Through NetHope license donations

3. How can I get license discounts? 1. Through Microsoft for non profits  Online via Office 365 for non profits  Through negotiated agreements with MS Select agreement for small NS (currently available for EMEA and Asia Pacific) Enterprise agreement for larger NS – This is done by the NS with its local license reseller For Navision licenses, by providing the negotiated IFRC agreement number to your local reseller agreement 2. T hrough Techsoup - http://www.techsoup.org/http://www.techsoup.org/ 3. Through NetHope donations to its members (on later slide…)

4. Framework agreement with Microsoft  According to the Amendment to the Microsoft Framework agreement, in countries where Office 365 for non profits is available, National Societies can submit their request onlineAmendmentMicrosoft Framework agreement  In countries where Office 365 for non profits is not available the request has to be done by IFRC Secretariat on behalf of the requesting National Society.  Office 365 for profits allows National Societies to get free E1 licenses, and to get other licenses at discounted rates.  For more details: https://products.office.com/en/nonprofit/office-365-nonprofit- plans-and-pricing https://products.office.com/en/nonprofit/office-365-nonprofit- plans-and-pricing

5. The process for requesting Office365  IFRC or the NS submits the trial request on the Office365 for non profit website  Tech soup then reviews and validates the request.  Normally it should now take a few days for the request to be validated  If your request does not get validated contact alvaro.alvarez@ifrc.org so that we escalate the issue alvaro.alvarez@ifrc.org  While the request is being reviewed, the admin can already start testing the platform.  25 E3 trial licenses can be used for testing. These should not be used for production as the E3 licenses will expire.  Once the approval is done, licenses are available to be added. The admin can add and assign licenses to users.  Office365 is ready to use for production.

6. Costs of O365 licenses  E1 (also called E2) for non profits is free as well as a few more licenses  Exchange Online Archiving for Nonprofits costs 0.94 CHF/user/month  Be careful while ordering and assigning  Many other licenses are not free although they are at a discounted price for non profits

7. Techsoup’s Global Corporate Partners  Acclivity  Adobe  Alpha Software  Atlas Business Solutions  Autodesk  Bitdefender  Blackbaud  Boost  Box  Bytes of Learning  Cisco  Citrix  CitySoft  CleverReach  Dharma Merchant Services  Efficient Elements  Grant Station  Huddle  Intuit  Mailshell  Microsoft  NetSuite  O&O  Red Earth  Sage Software  Shopify  Symantec  Tableau  Telosa  uberVU  Zoner

8. How to Join TechSoup: www.techsoup.globalwww.techsoup.global More details are available on https://ciosummit2016.sched.org/event/6vYW/implementing-office-365

9. At Davos in January… Microsoft announced: “A new global donation program will make Microsoft Cloud Services, including Microsoft Azure, Power BI, CRM Online and the Enterprise Mobility Suite, more available to nonprofit organizations through Microsoft Philanthropies.” 9

10. We are pleased to announce… 1. All NSs are now part of our IFRC NetHope membership and can participate in participate in NetHope collaboration opportunities, programs, and technology deals and discounts program. 2. We are handing out a brochure of benefits from the NetHope team. 3. Member benefits are on the NetHope web site: http://solutionscenter.nethope.org/communities/welcome-to- nethope http://solutionscenter.nethope.org/communities/welcome-to- nethope 4. IFRC will continue to be the primary NetHope member and IFRC will be the focal point for all NSs 10

11. In addition to Office365, this now includes Azure… 1. Microsoft announced the first two parts of its new Azure program for NetHope members. a) The first is a modest two-year grant that applies only to primary members (IFRC). b) The second is open to the wider NetHope audience and involves a grant application for Azure “showcase” projects up to $100k per year for 3 years. c) The third program will come in the fall and involves “branch” instances of Azure and nonprofit pricing, which will apply for all NSs. 11

12. NetHope Deals & Discounts  Some examples: 1. Cisco Core Products  Discount available to Authorized Cisco Resellers only: min discount is 55% on global price list items, 35% off services and maintenance 2. Cisco Refurbished Program  No cost, shipping costs apply, 3-year maintenance 3. ESRI  One year donation of ArcGIS Online  See the NetHope brochure for details 12

13. Information sharing is important  If you are having issues with your Microsoft license reseller or with Techsoup, please let us know so that we can  Escalate the issue to get the problem fixed  Follow-up with MS on how we can improve the services to NS.  If you are getting better deals in your country than what we are offering globally, please let us know so that we can try to negotiate similar deals globally with our partners. 13

14. FOR FURTHER INFORMATION ON THE IT STRATEGY, PLEASE CONTACT: IFRC INFORMATION TECHNOLOGY DEPARTMENT EDWARD HAPP, DIRECTOR OF IT & GLOBAL CIO TEL. : +41 022 730 4365 EMAIL: edward.happ@ifrc.org THIS PRESENTATION IS PUBLISHED BY INTERNATIONAL FEDERATION OF RED CROSS AND RED CRESCENT SOCIETIES P.O. BOX 372 CH-1211 GENEVA 19 SWITZERLAND TEL.: +41 22 730 42 22 FAX.: +41 22 733 03 95

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