1. Long-Term Digital Asset Management Working Group (LDAM) MTAG Meeting 17-May-2016

2. Executive Sponsors: Bruce Maas, CIO and Vice Provost for Information Technology Ed Van Gemert, University Librarian and Vice Provost for Libraries Working Group Members (Libraries/DoIT/CIO/RDS/CCI) Luke Bluma (DoIT) Steve Devoti, co-chair (DoIT) Peter Gorman (Libraries) Kevin Kettner (DoIT) Lee Konrad, co-chair (Libraries) Mike Layde (DoIT) Brianna Marshall (Libraries) Scott Prater (Libraries/DoIT) Working Group Advisors: Bruce Maas, Ed Van Gemert, Matt Blessing, Jason Fishbain, MTAG rep (tbd), ITC rep (tbd), others?

3. CONTEXT FOR LDAM MISSION "The primary purpose of the University of Wisconsin–Madison is to provide a learning environment in which faculty, staff and students can discover, examine critically, preserve and transmit the knowledge, wisdom and values that will help ensure the survival of this and future generations and improve the quality of life for all." CONCERN Much of that knowledge is embodied in digital assets whose long-term sustainability is far from certain. RISK In aggregate, these assets form an important part of our cultural and scientific heritage, whose existence is at risk unless a formal commitment to their preservation is articulated, developed, and implemented. RESPONSIBILITY Furthermore, as a public institution we are responsible for protecting the significant investment in dollars and human effort we've made over the years in acquiring or creating our digital assets.

4. Current Work of the LDAM Team In the Fall of 2015, the Long-Term Digital Asset Management working group (LDAM) was formed to begin to assess the need for digital preservation services at the campus level, and to collect requirements for the formation of such a service. Ultimately, the group hopes to recommend the development of a set of policies reflecting the UW–Madison's commitment to the stewardship and preservation of its digital assets. Meetings date aimed at defining problem space, contextualizing issue as one of mission, risk and responsibility, identifying potential stakeholders, and engaging high-level governance groups to inform stakeholder engagements.

5. Definitions As in many domains, it is important to define important terms, particularly when domain-specific terms have a range of informal meanings. The LDAM working group has identified four potential levels of digital asset management, each of which builds on previous layers: 1. Storage 2. Backup 3. Archiving 4. Preservation LDAM is currently in the process of articulating the assumptions behind each layer, from both service providers' and consumers' points of view, but will focus its efforts on the fourth: digital preservation. Because of the potential costs involved, it will be important to develop cost/benefit metrics by which content can be assessed for its suitability for active, long-term preservation.

6. Long-Term Digital Asset Management Working Group (LDAM)

7. Next Steps for LDAM Identify additional advisors for next phases of our work Engage initial set of stakeholders face-to-face (eg. Divisional CIOs/IT Directors) Develop survey for all identified stakeholders Draft report addressing needs for campus level digital preservation services

8. Interested parties should contact Steve Devoti, Enterprise Architect, DoIT/CIO (steve.devoti@wisc.edu)steve.devoti@wisc.edu or Peter Gorman, Assistant Director for Digital Preservation Strategy, Libraries (peter.gorman@wisc.edu) (peter.gorman@wisc.edu)