1. Section 25e FTE Transfer Request Process 2015-2016 Genesee ISD Shiawassee RESD Clinton County RESA Eaton RESA 1

2.  Section 25e of the School Aid Act  Funding is to follow the student.  FTE is adjusted for students that were counted for membership on October 7, 2015. What’s the Idea? 2

3.  Student must be counted for state aid membership (FTE) on the October 7, 2015 count day.  Student must: enroll and be in attendance in the new district after the Pupil Membership Count Day (Fall count) and before the Supplemental Count (Spring Count on February 10, 2016). Who? 3

4.  District must submit request within 30 days of first attendance:  First butt in seat day -or-  First log-in for STW students Or  Within 30 days after 6 weeks after the count day  Whichever is later When? 4

5. First Date of Attendance SRM Must Be Submitted By Between 10/8 and 11/18/2015 December 18, 2015 Between 11/18/2015 and 1/9/2016 Submit within 30 calendar days 1/10/2016 and afterSubmit by 2/9/2016 2/10/2016No submission When Do I Do this? 5

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7.  Demographic Data  Name  UIC  DOB  Residency  Resident District and Non-Resident Code  Name of Enrolling District, Code Supporting Documentation 7

8.  Building / Program Data  Building  Grade  Date Enrolled  First Date of Attendance  FTE, GE and SE  SE Program Code  Section 53 Supporting Documentation 8

9.  Enrollment Form with signature and date  Pupil Schedule  Pupil Attendance verifying FIRST day of attendance Documents to Submit 9

10.  Link to upload: http://site.geneseei sd.org/file_upload/u pload.asphttp://site.geneseei sd.org/file_upload/u pload.asp How to Upload Documents 10

11.  We are asking you to submit one student at a time:  Please use this naming convention:  Lastname_Firstname_districtnumber_25  For example: Hodges_Stacy_25030_25  Only one file can be submitted at a time (in.pdf or.PDF format only).  There is no file size limitation, although the larger the file the longer it will take to upload.  Filenames with the same exact name will be overwritten.  Files will land in a folder on our GISD web server where we can retrieve it. How to Upload Documents 11

12. LEA/PSA/ISD Process for Requesting Adjustments 12

13.  Transfer requests are made in the Student Record Maintenance Collection (SRM)  Student record must include FTE  FTE is based on current status (full-time, part-time, GE/SE split, etc.)  However, FTE cannot be greater than the amount claimed for the student in the Fall General Collection  Student record must include Section 25 component  One characteristic-First Day in Attendance  District must request transfer of FTE within 30 days after the transfer occurs  EXCEPTION 1: Claims for October 8 through November 18 may be submitted 30 calendar days after November 18  EXCEPTION 2: Last day to request transfer is February 9, 2016 District Process Overview 13

14.  After data has been certified, request will be sent to claiming district’s ISD auditor to review  Districts will submit required paperwork to ISD auditor  Request form  Enrollment  Attendance  Student schedule  District may monitor request status via the Section 25 Summary Report or the Manage Section 25 Request screen Submitting a Section 25 Request 14

15. District Review 15

16.  Ability to check status of submitted Section 25 requests  Pending  Approved  Denied  Denied by System  Displays the following information:  Student information (name and UIC)  UIC is a hyperlink to student history  Claiming district, request date, days remaining (between 1 st day of attendance and Spring count), FTE claimed and FTE adjustment  Comments by ISD auditor Manage Section 25 Requests 16

17. Auditor Review and Approval Process 17

18.  Auditors will:  Verify October count day FTE  Verify membership eligibility  Enrollment  Attendance  Student Schedule  Review Transfer Request Form  Approve or deny request  Reasons for Denial  Invalid FTE (district must resubmit SRM)  Request not submitted within 30 day window  Requires manual adjustment  Attendance date not accurate  Use Comments!!!!!  If approved, system will adjust Fall Audit Form (DS4061/DS4120) for gaining and losing districts Auditor Review Process 18

19.  If request is denied by auditor, auditor will notify the district (via comments) if the request can be resubmitted with correct information.  If denied and manual adjustment is required, auditor must calculate adjustment and manually add aggregate FTE to DS4061 and finding to Narrative. Denials 19

20.  State Aid Status Report  If auditor approves adjustment request by the 2 nd business day of every month, the district’s state aid will be adjusted for that month  Payment on 20 th of every month How Will State Aid Be Changed? 20

21.  The following resources are available on CEPI’s Student Record Maintenance (SRM) web page which can be found at http://www.michigan.gov/cepi/0,4546,7-113- 986_50502_53650---,00.html: http://www.michigan.gov/cepi/0,4546,7-113- 986_50502_53650---,00.html  Section 25 Overview  Section 25 User Guide  Section 25 Financial Calendar  CEPI Customer Support  Email: cepi@michigan.govcepi@michigan.gov  Phone: 517.335.0505 option 3  Brian Ciloski-Office of State Aid and School Finance  Email: ciloskib@michigan.govciloskib@michigan.gov  Phone: 517.373.3352 Resources 21

22. Questions 22