1. Beryllium-Associated Worker Registry May 24, 2016 2:00-3:00 p.m. (EDT) Or May 25, 2016 9:00-10:00 a.m. (EDT) 1

2. Beryllium-Associated Worker Registry Data Coordinator Role, Turnover, and Data Submissions Dr. Cliff Strader May 24/25, 2016 2

3. DATA COORDINATOR ROLE Absolutely central to program success Collects, organizes, transmits data Interacts with data center Quality assurance follow-up Establishes primary POC for reporting organization 3

4. REPORTING ORGANIZATIONS WITH DATA COORDINATOR CHANGES 4

5. IMPLICATIONS OF HIGH DATA COORDINATOR TURNOVER Poor understanding of requirements & expectations Repeated need for training drains resources, takes time Data quality can suffer Can delay data submissions 5

6. DATA SUBMISSIONS  Reporting is required by 10 CFR 850 [ section 850.39 (g) ]  Due by end of January & end of July  Communication – Please let the Data Center know if you’re having specific problems, establish an ETA  Late data submissions produce cascade of delays 6

7. Beryllium-Associated Worker Registry Roster Construction Deb Sweeney May 24/25, 2016 7

8. Construction of Rosters Who Should Be Included (10 CFR 850.3 ): – Current workers exposed or potentially exposed to beryllium at a DOE facility – Workers who self-identify and indicate a past history of possible exposure – Workers who exhibit signs or symptoms of beryllium exposure OR are receiving medical removal protection benefits 8

9. Construction of Rosters Who Should Be Included: – “Once in the Registry, Always in the Registry” – the health impact of beryllium exposure may not occur until many years later – Being in the Registry is NOT Voluntary – an employee can not opt out of the Registry – The Registry is not tied to Worker Compensation 9

10. Construction of Rosters Who Should Be Included – Other Considerations: – Site’s Chronic Beryllium Disease Prevention Program (CBDPP) – How the site handles “transferred” or “loaned” workers – How the site handles former workers (especially from closure sites like Rocky Flats) 10

11. Construction of Rosters How to Manage Your Roster: – The Roster is the cornerstone – Inclusion in the Roster is not dependent on whether an employee has had medical monitoring – However, all employees who have been BeLPT tested should be included in the Roster and their results should be reported  Assure employees with Normal BeLPTs are included  Report all BeLPT results 11

12. Construction of Rosters How to Manage Your Roster: – Inclusion in the Roster is not dependent on whether an employee has been exposure monitored – However, all employees who have been exposure monitored should be included in the Roster and their results should be reported  Assure that employees with non-detects are included  Report all personal sampling results 12

13. Construction of Rosters How to Manage Your Roster: – Regarding employees who have transferred from another DOE site, every effort should be made to populate Previous Site  Provides valuable information, particularly if the worker received their exposure at another site – When an employee has termed, populate Year Employment Ended  As the Registry ages, reporting on the current worker subset is relevant 13

14. Construction of Rosters Roster Fields – “Death” fields are dropped in the new guidance. This is what you need to concentrate on: – Site Code: assigned by the Data Center – Unique ID: a unique encrypted employee identifier (encryption key is held by the reporting organization) – Status Code: N(ew) or D(elete) – Year Born: year of birth (YYYY format) – Gender: M(ale) or F(emale) 14

15. Construction of Rosters Roster Fields (continued): – Employer Type: F(ederal), C(ontractor), S(ubcontractor), or V(isitor) – First Hire on Site Date: date the employee was first hired to work at the current site (MM/DD/YYYY format) – Year Employment Ended: year employment terminated (YYYY format) – null means currently employed 15

16. Construction of Rosters Roster Fields (continued): – Previous Site: name of the previous site where the worker was employed as a beryllium worker or had the potential for exposure to beryllium – Old Unique ID: Unique ID from previous site, if at all possible 16

17. Beryllium-Associated Worker Registry Exposure Sampling Data and Survey Results Eric Adams May 24/25, 2016 17

18. 18 Exposure Sampling Data Complete Picture: – Submit All Available Records: both detects and non- detects for all employees in the roster – Add To Roster: if exposure monitoring records or a BeLPT exists for employees not already in the registry – No Reason To Stop Including: new exposure monitoring data to be submitted, regardless of BeS/CBD status or BeLPT results

19. 19 Exposure Sampling Data Retrospective Data: – Historical Data: submit records held back for QA or other purposes, if it exists submit it – “Transferred”/“Loaned” Workers: people who move sites need to be added to the roster if they were a beryllium worker at the prior site, and populate the previous site field and ID if possible

20. 20 Exposure Sampling Data Additional Data: – Data Completeness: want as comprehensive and complete a view as possible – Multiple Records: same day multiple exposure records for one employee should still be submitted

21. 21 Exposure Sampling Data TWA QA: – Rolled Up Samples: non-detects > 0.2 rare to see, caused by multiple records – Irreconcilable TWAs: some can not be replicated with data submitted (exposure level and sampling time)

22. 22 Survey Results Survey: – Good Consistency: little data manipulation or accuracy changes to accredited lab results beyond understandable rounding – RL/LOQ/LOD Impact: investigating if variance is impactful

23. Beryllium-Associated Worker Registry Technical Standard Changes Phil Wallace May 24/25, 2016 23

24. Changes to DOE-STD-1187 Data fields removed – Roster (table 3) Race Death date Immediate cause First cause Second cause Other cause – Smoking (table 4) – entire table removed More data fields required – Work History (table 5) Organization code Beryllium job start date 24

25. Changes to DOE-STD-1187 Will be effective for the January 2017 submission New requirement data elements not retroactive Document will be placed in REVCOM soon Draft copy will be distributed after today’s webinar 25

26. Beryllium-Associated Worker Registry Data Analyses Dr. Cliff Strader May 24/25, 2016 26

27. USING YOUR DATA We encourage you to look at your data in more depth Data Center can assist if needed Within our resource limits, we can help conduct analyses specific to your own reporting organization 27

28. WORKERS WITH EXPOSURE SAMPLING AFTER DATE OF Be SENSITIZATION 28 Number of Reporting Organizations 9 Number of Unique Workers 83 Total Number of Measurements 838 Mean Years between Be Sensitization and Exposure Sampling 3.2 Median Years Between Be Sensitization and Exposure Sampling 2.67 Modal Years between Be Sensitization and Exposure Sampling 0.43 Range of Years Between Be Sensitization and Exposure Sampling 0.01 – 14.76

29. Beryllium-Associated Worker Registry BAWR Web Front End Application Deb Sweeney May 24/25, 2016 29

30. BAWR Web Front-End Application Getting a Facelift – Should be rolled out later this calendar year – Redesigned to be more inviting, user friendly, intuitive, and efficient More consistent website and application navigation Users will be able to navigate between the application section and the website home page without losing their session By using icons as buttons, standardized navigation, etc., much of the text clutter will be eliminated and usability will be improved 30

31. BAWR Web Front-End Application New Features – Users will be able to view/download a summary page with aggregate data for a single employee (i.e., Unique ID) Use It! - https://apps.orau.gov/BAWR/ – Data views are current – users can view and download their data 24/7 Contact the Data Center for Accounts/Passwords 31

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