1. Use of Social Networks, Electronic and Online Communications by Diocesan Employees and Volunteers Staff Training for Policy 210.7 Diocese of Kansas City – St. Joseph

2. Background on Policy Development  Diocesan development process – 18 months  Inter-departmental collaboration  Review of model policies from other dioceses  State of Missouri passed ‘Amy Hister Student Protection Act’ - August 28, 2011  Missouri State Teachers Association challenged: “No teacher shall establish, maintain or use non-work related Internet sites to contact current or former students.”  Court agreed  Court ruled that districts must develop a policy

3. Principles Underscoring The Policy  Information posted online is public  Conduct and statements should reflect community values  Responsibility for online conduct resides with individual

4. Community Values Underlying Policy  When Using Social Networks  clarity about Church teachings and beliefs  honesty, integrity and charity  regard for the best interests of the Church  conform with safe environment guidelines  adhere to Codes of Ethical Conduct

5. Rule of the Road #1  Public Information

6. Rule of the Road #2  Model Appropriate Behavior

7. Rule of the Road #3  Group Associations  Examples?

8. Personal Responsibility & Transparency  Comments are “yours” attributable to “you”  No pseudonyms

9. Use of Electronic and Web-Based Media with Youth  With parent or guardian permission  Only on “official” sites of diocese, parish or school  Set personal site to “private”  Follow safe environment practices  Adhere to Codes of Ethical Conduct

10. Establishing a Site – Required Steps  Display the Online Code of Conduct Required Text All posts and comments to this site should express Christian charity and respect for the truth. Comments should be on topic and presume the good will of other commentators. Discussions should take place from a faith perspective. No advertising is permissible on this site unless it directly relates to diocesan, parish or school ministries or officially sanctioned events.

11. Establishing a Site – Required Steps  Site must be administered by an adult  FYI – Facebook requires members to be 13

12. Establishing a Site – Required Steps  All sites must have at least two adult administrators

13. Establishing a Site – Required Steps  Do not use “personal” sites as the “official” diocesan, parish or school site

14. Establishing a Site – Required Steps  Display official logo, image or text that identifies the site as an “official” site

15. Establishing a Site – Required Steps  Each diocesan ministry, parish or school must appoint an individual to maintain a registry of site names, site administrators and passwords

16. Establishing a Site – Required Steps  Comply with copyright rules

17. Establishing a Site – Required Steps  Designate the site for “ministry” only

18. Establishing a Site – Required Steps  Minors must have written consent to participate

19. Establishing a Site – Required Steps  Maintain consent forms in a central location  Execute consent forms on an annual basis

20. Establishing a Site – Required Steps  Set administrative permission to prevent the tagging of photos

21. Establishing a Site – Required Steps  Don’t use the surnames of minors

22. Establishing a Site – Required Steps  Monitor sites on a reasonable basis

23. Check Your Learning  The parish began a Facebook site for the Youth Group before the social media guidelines were approved. The site is “administered by two of the older students. Can they continue to be administrators?

24. Check Your Learning  How could you designate a site as an “official” site?

25. Check Your Learning  When the news makes you really mad, you use a made-up name to write in the comment section after a story. Can you continue to do this?

26. Check Your Learning  Your employee “likes” a public policy site that is in contradiction with Church teachings. You should...

27. Check Your Learning  Privacy settings should be used on ____________.