1. Accident Prevention Workgroup: Annual Report 6 th June 2005 Accident Prevention Workgroup Annual Report (period 01 – 06. 2005) Tamás Potykiewicz Hungarian Post

2. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 2 Contents The decision of SDC Management Results & Tasks of Acc. Prev. Workgroup Updated Calendar of 2005 Planned program of the event 2006 Budget Calculation for planned event of 2006

3. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 3 The decision of SDC Management 25th of May – Bureau Meeting Accident Prevention UNI guarantees its financial contribution for the realisation of the planned conference The number of participant was defined between 75 and 100 persons The budget application will be submitted to EC on 1st September The Event will be paid by the source of 2005 (first money have to spent in 2005) The Event will take place in the first half of 2006 (exact date will be fixed later) in Budapest

4. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 4 The Accident Prevention Workgroup Results has more than the half of the possible replied questionnaires from employers side has the summarised opinion from UNI about the selected areas has good practices in around 10 subject (more investigation needed!)

5. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 5 Professional tasks has to contact personally some major employer to collect more good practices (e.g. Poland, United Kingdom, Spain) has to collect the detailed information about the possessed good practices has to survey the required resources of the planned event The Accident Prevention Workgroup

6. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 6 Organistional tasks has to make a budget proposal by 1st of September has to make an exact deadline about the future processes has to make a preliminary agenda for event The Accident Prevention Workgroup

7. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 7 6th June – Plenary Meeting of SDC 4th July – working group meeting (brainstorming & budget calculation) 1st September – Deadline for budget application to EC 23rd November – working group meeting (finish the detailed program & agenda): informal answer by EC already expected End of November – EC decision December - Plenary Meeting of SDC Early January – working group meeting (date to be confirmed) February – working group meeting (in Budapest) March 2006 - Event (date to be confirmed) Updated Calender

8. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 8 Main event of 1,5 days: Place: Budapest, Hungary Timing of project: (depending on application to EC by 1st of March of 1st of September 05) –1. September 05: Budget application on 1st of September –End of March 06: Planned realisation of event Realisation of event (brief description): –Exhibition with Stands as innovative element –Workshops to present collection of good practices –Invitation of international experts, Representatives from the Commission, Representatives from other sectors –Round table Proposal for event of 2006

9. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 9 It is very important that senior experts of postal companies participate themselves in the Exhibition!!! (to share best practices about different issues) Number of people involved: Altogether around 90 people Participants from Employer side and Participants from Trade Unions International guests from the Commission/ other VIPs: e.g. Odile Quintin, Bernhard Jansen, further Representatives from EC International experts, e.g. from Agency of Bilbao (Competence Centers and Experts) Local experts (e.g. BAUA in Germany: research institute for safety issues) Different international institutes (e.g. anact) Guests from other sectors (e.g. Road Transport, Agriculture, Construction etc.) Proposal for event of 2006

10. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 10 Main description of the event: 1. Day (starting at noon): (13.00 - 19.00 pm) Arrival Lunch Preparation of exhibition Opening speeches of the international guests from the Commission etc. Dinner 2. Day : Morning (9.00 - 12.00 am) Full day exhibition of each country, sharing of information, media work Speech from international expert Workshops on selected topic (e.g. Organisational issues, Info Systems) Short discussion rounds Proposal for event of 2006

11. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 11 2. Day: Early Afternoon (12.30 - 15.30 pm) Lunch Speech from international expert Workshop III on selected topic (e.g. Prevention Process: Safe Coupling) Short discussion round Coffee Break 2. Day: Late Afternoon (15.30 - 17.00 pm): Roundtable Final conference conclusions for presentation of results Departure/ Check out late afternoon/ early evening Proposal for event of 2006

12. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 12 First budget of Exhibition of 2005 Travel & Attendance expenses per 75 personper 100 persons Travel costs Plane (return ticket)60 00080 000 Route600800 (From airport by transports start every hour) sub total60 60080 800 Meal First Day Dinner2 4003 200 Exhibition Day Lunch1 5002 000 Exhibition Day Buffet450600 sub total4 3505 800 Hotel For First Day Arrival & Breakfast6 3758 500 sub total6 3758 500 SUB TOTAL71 32595 100 We have to examine the possibe cost reducing alternatives. (e.g. conclude an agreement with the Hungarian Airlines, or preorder the tickets months before the event, etc.)

13. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 13 First budget of Exhibition of 2005 It is only a calculated cost. The workgroup will fix it on the next meeting. (any experience can help our work in this subject) This part depend on the number of interpretant languages. We count with english, german, french, italian, spanish and hungarian

14. Accident Prevention Workgroup: Annual Report 2005 6th June 2005. 14 First budget of Exhibition of 2005 The Hungarian Post has three possible alternatives (the required place of exhibition determine it). We are looking for the best cost / efficiency possibility. This part depend on the participant employers. This is only a calculated cost. This part depend on the number of interpretant languages. We count with english, german, french, italian, spanish and hungarian

15. Accident Prevention Workgroup: Annual Report 6 th June 2005 Thank you for your attention