2. Construction Documents Drawings Specifications Bid documents Construction Sketches and other data

3. Background

4. When are Contract Documents needed?  Any time you need to communicate to a contractor  Consultants  Not the best way to communicate with a client, although they have final approval

5. Phases of Design:

6. Where’s the contract part?

7. In your contract…  Schematic Design Prepare design analysis and alternatives Typically diagrams and concepts boards Sketches in perspective, plans and elevations Occasionally materials swatches and square-foot cost estimate  Design Development Detailed dimensional study of chosen scheme Code analysis Most typically plans, sections, elevations, and a full materials board Cost Estimate Occasionally photo-realistic renderings to examine complex design situations  Construction Documents Complete drawn description of all elements of the project Complete written description of all products, including where and an how they are to be used  Bidding and negotiation Assist in preparing and distributing copies of all documents Answer contractor questions Prepare and distribute sketches, request for information (RFI) responses and addenda Advise you client about issues that arise  Construction administration Visit site to verify compliance with the contract documents Answer questions; distribute RFI’s and addenda Advise you client Prepare punch list and certificate of Substantial Completion

8. Construction Drawings

9. CD’s vs. FF&E Documents

10. What are Construction Drawings?  Scaled orthographic plans, elevations, sections and details  Schedules  Specifications  FF & E documentation

11. Drawing guidelines…  Codes analysis  No trade names or product numbers on the drawings – save for specs  CSI numbers  Terminology  Graphic standards

12. General Notes  Written instructions to the general contractors and vendors.  Provide information about the materials and products required.  Needed for structural materials and designs, as well as Furniture, Furnishings, and Equipment (FF&E).  Generally NOT a substitute for specifications

13. Specifications Four types

14. Proprietary Specification  Most common  Manufacturer name, model number, and/or part number  Limits substitutions  Can limit bid competition in some markets

15. Descriptive Specification  Describes characteristics in detail  Considered an “open bid”  Allows contractor creativity  Can be quite lengthy

16. Other Types of Specifications… Performance Reference

17. Bidding

18. Competitive Bidding  Pricing from several contractors might lower price  Sub-bids: filed (in public projects) or by contractor  After contract docs are completed  Specify time frame  Specify format of final estimate for easy comparison  Addenda

19. Construction and Post Occupancy Evaluation

20. Document Modifications  Changes to construction documents.  Sketches  Change order approval (with client)  Requests for information (RFIs)  Shop drawings  BE ORGANIZED with physical and electronic documents  Legal documents

21. Be organized Have a system for storing and retrieving documents