1. Melvin Robinson Utah State Office of Education Technology and Engineering Education melvin.robinson@schools.utah.gov For Using and Teaching

2. Computer Basics Mouse MouseMouse Keyboard & Keys Keyboard & KeysKeyboard & KeysKeyboard & Keys  Insert Insert  Backspace & Delete Backspace & Delete Backspace & Delete  Shifts & Ctrl (control) Shifts & Ctrl (control) Shifts & Ctrl (control)  PrtScn/SysRq Key PrtScn/SysRq Key PrtScn/SysRq Key  Windows Key Windows Key Windows Key  Control Key Control Key Control Key Microsoft Word Formatting Tabs * Tabs * Tabs Bullets * Bullets * Bullets Format Painter Format Painter Format Painter Format Painter Insert Symbols Insert Symbols Insert Symbols Insert Symbols Insert Page Brakes Insert Page Brakes Insert Page Brakes Insert Page Brakes Insert Dates & Times Insert Dates & Times Insert Dates & Times Insert Dates & Times Headers and Footers Headers and Footers Headers and Footers Headers and Footers Readability Readability Readability Pull Down Menu Shortcuts Pull Down Menu Shortcuts Categories

3. Categories (Continued) Graphics in MS ApplicationsGraphics in MS Applications * Graphics in MS Applications Tear off Pop Up Windows Tear off Pop Up Windows Tear off Pop Up Windows Tear off Pop Up Windows Drawing Toolbar Drawing Toolbar Drawing Toolbar Drawing Toolbar Grid Snap Grid Snap Grid Snap Grid Snap Text Box Text Box Text Box Text Box Order Order Order Group Group Group Clip Art Clip Art Clip Art Clip Art Layout Layout Layout

4. Categories (Continued) Additional Short Cuts Extra Toolbars (or Customize Toolbars) Extra Toolbars (or Customize Toolbars) Extra Toolbars (or Customize Toolbars) Extra Toolbars (or Customize Toolbars) Print Preview Print Preview Print Preview Print Preview Shrink to Fit Shrink to Fit Shrink to Fit Shrink to Fit Windows Explorer Folder Option Windows Explorer Folder Option Windows Explorer Folder Option Windows Explorer Folder Option

5. Very Basic: The Mouse

6. The Mouse styles Mice come in several styles. more buttons Some have more buttons than others. real time savers If used, the extra buttons can be real time savers.

7. 5 Mouse Buttons Left Left Click Right Right Click Scroll Button Scroll Knob and Button Back Back Navigation Button Forward Forward Navigation Button

8. Left Click: a Selection Tool Click Click and drag Double click Triple click

9. Right Click: Pop Up Menus Right Click on any significant area of your screen and a Pop Up Menu appears with many different options.

10. and Scroll Knob and Button and quickly move around Scroll Knob and Button allows you to quickly move around in your document.

11. 2 Navigation Buttons Back Back Navigation Click Forward Forward Navigation Click

12. The Keyboard Insert Key Backspace Key Delete Key Windows Key Shift Keys PrtScn SysRq Ctrl (Control) Keys

13. Special Keyboard Keys Insert Key (Frustrating) Backspace and Delete Keys (both eliminate strokes—differently) Shift and Control Keys – Important selection tools PrtScn/SysRq Key Windows Key Additional Control Key Functions

14. Insert Key This key toggles back & forth between: InsertingOR Inserting text OR Replacing Replacing (writing over) text Scandalous !!!

15. Backspace Key (Similar to Delete) Backspace The Backspace key deletes text by moving the cursor back over the text.

16. Delete The Delete key ‘eats’ text to the right of the cursor. Delete Key (Similar to Backspace)

17. many other functions These keys have many other functions depending on the application being used. Backspace & Delete Keys

18. Options as Selection Tools plus Shift plus Left Click: Selects a ‘range’ plus Ctrl plus Left Click: Selects individual things Shift and Ctrl (Control) Keys

19. Range plus To select a Range: Hold either Shift key plus Left click on the first and the last item in the range plus Shift plus Left Click

20. plus Ctrl plus Left Click Keys Individual items Left click To select several Individual items: Hold either Ctrl key then Left click on each item

21. PrtScrn/SysRq Key You then Paste the picture into your document to use it. the Clipboard PrtScrn/SysRq copies a picture of your computer screen onto the Clipboard.

22. D (goes back and forth) Desktop  +D:‘Toggles’ (goes back and forth) between the Desktop and all open windows  Windows Key EExplorer  +E: Opens Explorer window FSearch/Find  +F:Opens Search/Find window RRun  +R:Opens Run window

23. Selecting Sentences Copying / Duplicating Zooming Ctrl (Control) Keys

24. Holding Ctrl while Left Clicking anywhere in a sentence selects that sentence. Ctrl Keys – Selecting Sentences

25. Right Clicking on a selection then holding Ctrl while dragging it will copy/duplicate it. Ctrl Keys – Copying/Duplicating

26. Holding Ctrl while Scrolling will Zoom in or out (larger or smaller) on your document. Ctrl Keys – Zooming

27. Tabs Format Painter Symbols Page Brakes Dates & Times Headers and Footers Readability MS Word Formatting Tools

28. Using Tabs speed up document preparation and editing. Default Tabs are set every half inch. select the type of tab To change the default tabs, Left Click on the Tab Style Indicator and select the type of tab you want. Left Click on the Ruler at the point where you want the tab. Default Tabs Tab Style Indicator MS Word Tabs

29. Leaders Create Leaders by selecting Tabs… from the Format Menu 4 step process This is a 4 step process. 1.Select the tab 2.Select the leader 3.Click on the Set button 4.Click on the OK button MS Word Tabs

30. Format Painter The Format Painter allows you to transfer a paragraph’s format to another Paragraph. 1.Click on the paragraph whose format is desired 2.Select the Format Painter toggle tool 3.Click on the paragraph where you desire the format. Left Clicking twice (Note: By Left Clicking twice when you select Format Painter you can transfer the captured format to multiple paragraphs.) Format Painter MS Word Format Painter

31. Symbol… Select Symbol… from the Insert menu Find the symbol that you are looking for Select your symbol click then click the insert button Close the symbol window Change Font here Scroll to additional symbols here MS Word Insert Symbols Recently Used Symbols

32. Place the insertion Point ( ) Place the insertion Point ( ) where the desired page break should be. From the Insert Menu select Break…. Select Page break Click OK. MS Word Insert Page Breaks |

33. Option 2 Place the insertion Point ( ) Place the insertion Point ( ) where the desired page break should be. While holding down the control key press the enter key. MS Word Insert Page Breaks |

34. Place the insertion Point ( ) where you want the time and/or date. From the Insert Menu select Date and Time…. Select the time and/or date format you want and click OK. Check here if the time and date are to be automatically updated when the document is saved. MS Word Insert Date & Time |

35. Select Header and Footer from the View menu. Header and Footer tool bar The Header and Footer tool bar should appear along with the header. Input the header and/or Footer content. Preset formats Preset formats from the Insert AutoText drop-down window can be used. These are easy to use preset formats This button will switch you to the footer MS Word Headers & Footers

36. Select Options… from the Tools menu Click on the Spelling & Grammar Tab Check the Show readably statistics check box Check the Show readably statistics check box Select OK. Select Spelling from the Tools menu After the spelling is completed After the spelling is completed a readability window will appear. Check this box Select this tab MS Word Readability

37. Windows Explorer Folder Option Extra Toolbars (or Customize) Print Preview Shrink to Fit Graphics in all Microsoft Applications Other MS Word Short Cuts

38. Windows Explorer Folder

39. Right Click on Toolbar for Extra Toolbars Extra Toolbars (or Customize)

40. Print Preview With Print Preview you can see how your document will look when it is printed. MS Word Print Preview

41. shrink From your Print Preview screen click on the Shrink to fit icon. This lets you ‘shrink’ a multiple-page document by one page. MS Word Shrink to Fit

42. Double clicking on a pull down menu drops the whole menu Each menu has items with associated icons and/or keystroke combinations mouse shortcuts The icons are mouse shortcuts that can be found on toolbars keyboard shortcuts The keystroke combinations are keyboard shortcuts Pull Down Menu Shortcuts

43. Working with Bullets & Numbering Bullets come in different formats  Sample  Sample  Sample Sample 1. Numbering have different formats also A. Sample 1) Sample a. Sample i. Sample

44. Bullets and Numbering tools Indent Increase and Decrease tools

45. Practice time. Open up Word or PowerPoint and Practice

46. Graphics can be critical parts of any document. ‘Tear off’ ‘Tear off’ Pop Up Windows Drawing Toolbar Grid Snap Text box Order Order Group Clip Art Layout Graphics in All MS Applications

47. ‘Tear Off’ MS Office applications let you ‘Tear Off’ many Menus for quick access Menus that have can be torn off and place on your screen and drag it off To ‘tear off’ a menu simply point at the and drag it off. Graphics: ‘Tear Off’ Pop Ups

48. Drawing Toolbar. Right Click in the blue Menu bar area to find the Drawing Toolbar. Note: You can make it appear as a part of your application or just let it float. Graphics: Drawing Toolbar

49. Grid and Guides…Snap default can be valuable and problematic Left Click twice on the Draw Menu found on the Drawing Toolbar Grid Select Grid and Guides… Unselect the ‘Snap Objects to Grid’ Left Click on OK Graphics: Grid Snap

50. Select the text box icon Drag out a text box Enter your text Note: right clicking the object (Note: many shape and objects can be turned into text boxes by right clicking the object then selecting Add Text) Text box Graphics: Text Box Text Box Icon STOP Text

51. pile up Graphics have an order in which they pile up on your screen That order can be changed Tear off the Order floating toolbar from the Draw menu on the Drawing toolbar use the icons on the tool bar Select your object and use the icons on the tool bar to adjust your graphics Graphics: Order

52. Select multiple graphics while holding down the “Control” key. Right click on one of the objects being grouped Select “Group” Graphics: Grouping Graphics

53. Select the grouped graphic this is to ungrouped. Right click on the grouped graphic Select Ungroup Graphics: Ungrouping Graphics

54. Left Click on the Clip Art icon found on the Drawing Toolbar Enter a topic under ‘Search for’ then click Go twice Select and Left Click twice on the desired clip art Graphics: Clip Art

55. Right click on the graphic and select ‘Format Picture…’ Layout tab Select the Layout tab Choose the ‘Wrapping style’ that you want. Select the Layout tab Graphics: Layout/Wrapping Style

56. Questions - Confused?

57. Melvin Robinson Utah State Office of Education Technology and Engineering Education melvin.robinson@schools.utah.gov