1. Workforce Innovation Fund Maggie Ewell OFAM Ewell.Maggie@dol.gov 202-693-3160 Gina King Wells OWI Wells.Gina@dol.gov Wells.Gina@dol.gov 202-693-3763 Carlos Martin Abt Associates, Inc. Carlos_Martin@abtass oc.com Carlos_Martin@abtass oc.com FPOs Guide to What’s New, What’s Different, and What to Watch

2. Welcome to Workforce 3 One! Welcome to Workforce 3 One!

3. Submitting Questions: Open Chat  To submit a question, type the question in the text field and press your Enter/Return key. ‒ Please enter the name to whom the question is directed.  To send questions only to the presenters, select Presenters from the drop-down menu before pressing your Enter/Return key.  Change Text Size and Chat Color… Text Field Drop-Down Menu

4. Practice In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

5. How To Participate in a Poll

6. Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

7. Welcome FPOs!  Overview : Workforce Innovation Fund  Project Management  Role of National Evaluation Coordinator and Technical Assistance Provider  Administration and Fiscal Requirements  Evaluation Plan Component

8. Purpose of the WIF  Deliver services more efficiently and achieve better outcomes for the dual customer  Support cross program cooperation and system reforms to deliver client-centered services  Develop education, employment, and training services in partnership with specific employers or industry sectors  Build knowledge about effective practices through rigorous evaluation and translating “lessons learned” into the formula funded programs

9. Period of Performance WIF funded three project types:  Project A. New and Untested Ideas  36 months for implementation and evaluation (June 2015)  Project B. Promising Ideas  40 month implementation + 12 months for evaluation (June 2016)  Project C. Adapting Proven Ideas  40 month implementation + 12 months for evaluation (June 2016)

10. Awardees  26 grantees – 4 state workforce agencies; 21 LWIBs; and 1 Section 166 grantee  12 – Project Type A ($1.4-3M)  1 state workforce agency; 9 LWIBs; 1 Section 166 grantee  8 – Project Type B ($3-6M)  1 state workforce agency; 7 LWIBs  6 – Project Type C ($6-12M)  2 state workforce agencies; 4 LWIBs

11. Emerging Themes  Improving training outcomes by developing sector strategies and career pathways, especially to youth  Improving efficiency and efficacy of One-Stop service delivery through enhanced online resources and innovative, virtual service delivery  Reducing redundancies and improving participant outcomes by designing integrated management information systems and aligning policies and programs

12. Roles and Responsibilities  National Office Leads—Gina Wells, Sara Williams (grant management), Andrala Walker (TA), Savi Swick (evaluation)  FPO—primary contact, monitoring, grant mods, etc.  National Evaluation Coordinator  Technical Assistance Coordinator  Grant Officer

13. Communication and Project Management  Monthly FPO calls  Email account  Workforce.innovation@dol.gov Workforce.innovation@dol.gov  Shared drive  L:\ETA-Wide…Workforce Innovation Fund\WIF Grants Management L:\ETA-Wide…Workforce Innovation Fund\WIF Grants Management

14. Financials and Administration Similarities: Uniform Administrative Requirements Federal Cost Principles Grant Agreement Financial Reporting Administrative costs & cap Monitoring Differences: Not funded under WIA No restrictions on activities Consortium grants Prior approval for equipment Creative Commons licensing

15. Federal Requirements Uniform Administrative Requirements Grant Terms and Conditions Cost Principles

16. Applicable WIA Regulations 20 CFR 667.200, Administrative Rules, Costs and Limitations 20 CFR 667.260, Prohibition on Real Property 20 CFR 667.300, Reporting Requirements 20 CFR 667.410, Oversight Roles and Responsibilities 20 CFR 667.500 & 667.510, Resolution 20 CFR 667.700, Procedure to Impose Sanctions

17. Federal Reporting  Quarterly financial reports  Basic ETA-9130  Quarterly performance and narrative reports  Separation of Formula and WIF funds and cost allocation

18. Administrative Costs  WIA definition of administrative costs  10% limit  Measured against grant award amount  Compliance measured at end of grant HANDOUT

19. Monitoring  Incorporates 20 CFR 667.410  “Each recipient and subrecipient must conduct regular oversight and monitoring of its WIA activities and those of its subrecipients and contractors in order to: (1) Determine that expenditures have been made against the cost categories and within the cost limitations specified in the Act and the regulations in this part; (2) Determine whether or not there is compliance with other provisions of the Act and the WIA regulations and other applicable laws and regulations; and (3) Provide technical assistance as necessary and appropriate.”  Does not require onsite monitoring.

20. So, what is different about these grants??? Key Differences

21. Funding Authority  P.L. 112-10 – the Full-Year Continuing Appropriations Act, 2011  Not funded under WIA

22. Funding Restrictions  No restrictions on specific activities  Grant activities must benefit the grant

23. Consortium Grants  Traditional subrecipient model  Different than TAA-CCCT  Not the funding mechanism-can use subrecipient agreements  Consortium agreement required  Specifies amounts of funds and specific deliverables

24. Prior Approval for Equipment  States may not be used to requesting prior approval from DOL  Grantee will need to request prior approval for self and subrecipients for equipment  Program office developing policy on concurrence  Follow ETO on equipment approvals

25. Procurement of Evaluation Contractor  WIF grants required to have evaluation contractor  May or may not have named contractor in SOW  Must demonstrate compliance with procurement requirements at 29 CFR 97.36  Does not necessarily require RFP or bids

26. Intellectual Property  Government retains: license to use, reproduce and publish  Language to be included on products  All work developed under grant must be licensed Creative Commons Attribution 3.0  Notice of license affixed to work

27. Creative Commons 3.0 license  Allows subsequent users to copy, distribute, transmit and adapt the copyrighted work  Requires users to attribute the work in the manner specified by the Grantee.  Notice of the License shall be affixed to the copyrighted work  Also called CC BY

28. Products/Learning Materials  What counts as “work” or “new learning materials”?  Copyrightable works created by grant recipients, consortium members, subrecipients, and subcontractors  If grants funds are used to create a derivative work from an existing copyrighted work in developing materials for the grant, then the grant work must be licensed under Creative Commons 3.0

29. Pop Quiz  How comfortable are you with evaluation?  Very—Call me Dr. FPO  Somewhat—I sort of remember that class in school.  Not at all—What is all this evaluation stuff??? 29

30. Evaluation Goals Include:  “Emphasize building knowledge about effective practices through rigorous evaluation and translating ‘lessons learned’ into improved labor market outcomes, the ability to bring such practices to scale in other geographic locations and increased cost efficiency in the broader workforce system.” Meaning:  Each grantees is required to hire its own third-party evaluator to perform an innovation-specific evaluation  Abt, the national evaluation coordinator, will work with grantees’ evaluators to ensure consistent and high quality evaluations.

31. Evaluation Types 31 Outcome Studies Chicago Workforce Investment Council County of Orange [California] FMS Workforce Development Board, Inc. Gila River Indian Community Metro North Regional Employment Board Pasco-Hernando Workforce Board, Inc. San Mateo County West Central Job Partnership, Inc. Workforce Initiative Association Quasi-Experimental Baltimore County, Maryland Illinois Department of CEO Newark Workforce Investment Board Rhode Island Dept. of Labor and Training Riverside County EDA San Francisco, City and County of Three Rivers WIB Workforce DB of South Central Wisconsin Workforce Solutions, Inc. Worksystems, Inc. Random Assignment Alachua Bradford (FloridaWorks) City of Los Angeles DeKalb County Ohio Department of JFS The SkillSource Group, Inc. Utah Department of WS WorkForce Central

32. Evaluation Plan Review  Evaluation Plan Review Factors:  Appropriate Level of Rigor  Plan Details  Workforce Knowledge Contribution  Third-Party Evaluator or Evaluator Procurement  Grantees established individual metrics  Full list of metrics available mid-August

33. Evaluation Timeline Grantees must  Revise evaluation plans from applications to satisfy SGA requirements (July 31)  Procure third-party evaluators as soon as possible (before mid-September)  Grantees should include coordination with the NEC in the scopes of work for their third-party evaluators, and budget appropriately for the third-party evaluator  Have third-party evaluators submit fully detailed plans to the NEC (before mid-December) The NEC will work with the third-party evaluators and the WIF TA Provider to communicate with grantees for the remainder of the grant (including evaluation-based extensions).

34. FPO’s Role in the Evaluation Plan  Review Grantee SOWs, Evaluation Plans, and Evaluation Improvement Plans  Participate in Individual Grantee Evaluation Calls  Coordinate with Abt and National Office Leads to modify SOWs and Evaluation Plans 34

35. FPO’s Role in the Evaluation Plan  Review Grantee SOWs, Evaluation Plans, and Evaluation Improvement Plans  Participate in Individual Grantee Evaluation Calls  Coordinate with Abt and National Office Leads to modify SOWs and Evaluation Plans 35

36. Next Steps  July 9, 3pm EDT– Virtual Grantee Orientation  July 10-18–Individual Grantee Calls with National Evaluation Coordinator  July 20—FPO Compliance Reviews are due  July 31–Revised Evaluation Plans due from grantees  August 9–Deadline for Evaluation Plan modifications  October 30-31– In-Person Grantee Orientation

37. Online Training Available ETA Reporting Resource Page http://etareporting.workforce3one.org Making the Case for What Works: Using Evidence-Based Practices to Support Innovation https://www.workforce3one.org/view/3001135638181284 985/info

38. Questions ??