1. Design Components © West Midlands Fire Service 2009 Return Audit Draft Nov 2015

2. © West Midlands Fire Service 2009 MY TASKS These need to appear in a better hierarchy listing :- 1.Pre Audit Checks ( as this is the first stage of an audit ) 2.Audit ( lose fire safety as we know what it is ) 3.Return Audit ( for those audits that require a return visit). Is it possible to use a different icon to categorise the audits something like a clipboard?. If this is possible, could we use different icons for each department within fire safety. This would minimise confusion and also allow a list to be produced of how many jobs are outstanding in each area. We haven’t talked about this elsewhere in the other workbooks but it would make sense to categorise all of the workbooks differently so the list of outstanding jobs for each Borough( or for the whole of fire safety) can instantly be seen. In the reports it should also make it easier to categorise the work that has been completed. For example :- In BCS for Quarter 2 2016. 25 complaints of which 12 were referrals from the crews 16 postfires 37 queries 3 general advice 15 Satisfactory Audits 10 Unsatisfactory Audits 5 Unsatisfactory with Return audits OR 85 short audits of which 25 were escalated to full audit of which 5 required a RETURN visit – CFOA would prefer this but we will need to be clear in the request for reports.Speak to Simon about how he wants this to be reported as we will need this to be programmed at this stage

3. After seeing the new activity assistant, the layout is much better than this !!!!!!!!!!!!!!!!!. We don’t have a return audit at the moment so I cannot put my premises next to one !!!!

4. Roll NoRoll No thingy Do you want to change any of the building characteristics Yes – load the next two pages No – Bypass the next two pages

5. No Of Floors What information is recorded about this premises Property Details These should load from the characteristics, as discussed in the planning workbooks, can we change building characteristics to icons like in SRI? Sprinklers fitted ICON What information do you want to change Size of Building Metres Type of Activity Construction type Occupancy no ICON Auto populate. Above Ground Allow two numbers under headings. Below Ground Auto populate Frontage, depth Occupancy Type Sleeping Mobility Impaired individuals on site other than expected Engineered solution ICON Auto populate. YES or No Allow 50 characters of free text Auto populate. Allow free text 25 characters. Auto populate. Allow choice of A B C Auto populate.Allow choice from Pre 1900, 1900-1950, 1950-1980 1980-2000 2000-2015 Auto populate Allow YES or No Auto populate. Allow choice of Single or Multi Auto populate Allow free text up to Permanent Residents or Visitors up to 8 numbers long Date of construction ICON Has this premises been audited previously in the last 3 years ICON Auto Populate Allow YES or No Allow 50 characters of free text Auto populate. Allow choice from YES or NO. If Yes ask Life, Property or Unknown Auto populate. YES or NO If there was a fire in this premises, estimate How big would the fire be ? What % building would be lost ? How many people would be affected? ICON <1m 2<100m 2>100m 2 < 25 % 25 -50 %50-75%100 % 100-50010-100<10500 + Neighbours

6. Sandwich Panels Mezzanine Is the Fire Safety Order enforced by another agency for this premises Hazard- ICON Environmental/Bio hazard Value to the community Asbestos of concern Explosives Process Risk : COMAH,NAMOS,RADIATION etc Fire Fighter Hazards e.g. fragile roof Heritage/Historical Value Other Regulators Enforcement ICON Auto populate. YES or NO then Allow free text 25 characters. Auto populate. YES or NO then Allow free text 25 characters Auto populate. YES or NO then Allow free text 25 characters Audit may stop here and this create a tag, need to discuss with Simon. Might be better as the first question rather than the last ! Martina, if anyone of these items on this and the previous page are changed, the changes should be recorded as Date changes made by Roll No. This should be displayed next to the item. There should then be a historical record of the changes i.e. the change stays on the screen even when the same item is changed again by another officer. For example The following Changes have been made to xxxx premises (UPRN or address) MEZZANINE Yes Mezzanine floor added in 2015 fitted with detection and emergency lighting underneath. 1915 (Shipley ) 19-OCT-15 This should stay even if someone adds another entry The following Changes have been made to xxxx premises (UPRN or address) MEZZANINE Yes Another mezzanine added on the mezzanine. 1900(Dales) 20-Jan-19 ICON

7. Calendar thingy Date of Audit Property Details

8. Auto populate the relevant articles only that were used in the Audit into here and the Minor/Major score given. These are the new defaults Duty to take general fire precautions 8 (1)(a), 8 (1)(b) these are for next slide only, do not display here Risk Assessment 9 (1), 9(2), 9(3), 9(3)(a), 9(3)(b), 9(4), 9(6), 9(8)(a)(b), Principles of prevention 10 Fire safety arrangements 11(1), 11(2) Dangerous substances 12(1), 12(2), 12(3), 12(4)(a), 12(4)(b) Fire Warning and alarm. 13 (1) (a), 13(2) Article 8 Article 9 Article 10 Article 11 Article 12 Article 14 Emergency routes and exits 14 (1), 14 (2) (a), 14 (2) (b), 14 (2) (c), 14 (2) (d), 14 (2) (e), 14 (2) (f), 14 (2) (g), 14 (2) (h). Article 13 Article 15 Article 17 Procedures for imminent danger 15 (1) (a), 15 (1) (b), 15 (1) (c), 15 (2) (a), 15 (2) (b), 15 (2) (c), 15 (3) Maintenance 17 (1), 17 (2) (3) (4) (5) (6) Maintenance of fire fighters measures 38(1) 38(4), 38(5), NO. SCORE WILL REMAIN THE SAME AS BEFORE No Article 21 Training 21 (1) (a), 21(1)(b), 21(2) (a), 21(2) (b), 21(2) (c), 21(2) (d), 21(2) (e), Article 38 MajorMinor MajorMinor Safety Critical ArticlesIs this now compliant? YES, WILL SCORE 0 YES Etc.

9. Compliance Level Total score Recommended Enforcement Action 1 Scoring Matrix. Recommended enforcement action, according to cumulative risk. Computer will need to add the score up for the officer to check against the score arrived on site. The score comes from the previous score loaded under no and a 0 score for every YES 0-25 *Broadly complaint – business protection advice- Fire Safety Matters (improvements sentence) 226-35 Fire Safety Matters (improvements sentence)-inform & educate. 336-45 Fire Safety Matters (people at risk sentence). Enter the information entered under each question in the appropriate letter template once the audit is complete 446-55 Enforcement Notice. Enter the information entered under each question in the appropriate letter template once the audit is complete 556+ **Enforcement Notice ‘Fast Track’ and normally a short timescale. Enter the information entered under each question in the appropriate letter template once the audit is complete Outcome Auto populate score

10. Is there a need to take further enforcement action? YES NO If Yes add a pop up box for notes and a box for the officer to type in the outcome. This may then need to trigger a tag for prosecution – not sure how you can do this ? Is there a need to return to the premises again as part of this audit ? YESNO If Yes is scored. What date do you intend to return to the premises.? Please load calendar thingy and let them choose. Then please ensure that this return date is on the front of the Return audit workbook as a reminder for the Officer

11. ICT -anything typed in here should be treated by the system as a document and placed into the documents for the file with an appropriate date stamp and a record of the Officers Name, Roll Number and the outcome of the audit – Satisfactory, Unsatisfactory, Unsatisfactory with return Notes about the premises. You will shortly be asked if you want to upload any documents to the file such as a note for case, fire risk assessment etc. However, here you have the opportunity to record any additional notes you feel may benefit the next officer visiting the premises. It is also an opportunity to justify any decisions you have taken while auditing the premises under the Regulatory Reform (Fire Safety Order ) 2005. Please allow 10,000 characters of free text

12. YES Do you wish to add any documents to the files NO

14. Does this premises need to be referred to SSRI team Does this premises need to be referred to an internal partners i.e. VPO referral YES Triggers an email upon completion of the workbook to the Officer for forwarding to SSRI Does this premises need to be referred to Fire Station for a temporary special risk Should BEST contact this company in order to provide Fire Safety Training Does this premises need to be referred to an external partner. YES Triggers an email upon completion of the workbook to the Officer for forwarding to Fire Station YES Triggers an email upon completion of the workbook to the Officer for forwarding to CRRO YES Triggers an email upon completion of the workbook to the Officer for forwarding to Partner Agency YES Triggers an email upon completion of the workbook to the Officer for forwarding to BEST

15. to complete this Consultation