1. Carrier Route Book and Edit Book
Module 5

2. Objectives
Use the carrier route book to identify the delivery method, type of route, and line of travel for a specific route
Maintain accuracy of the Carrier Edit Book
Use the Carrier Route Listing Report to note changes on the route
Upon completion of the module, you will be able to:
• Use the carrier route book to identify the delivery method, type of route, and line of travel for a specific route
• Maintain accuracy of the Carrier Edit Book
• Use the Carrier Route Listing Report to note changes on the route

3. Carrier Route Book Provides relevant information about the route
Delivery method
Type of route
Line of travel
Consists of:
Item 391-M, Binder
PS Form 1564-A, Delivery Instructions
PS Form 1564-B, Special Orders
Handbook M-41, City Delivery Carriers Duties and Responsibilities
The Carrier Route Book provides relevant information about the route such as delivery method, type of route and line of travel. This is normally located in a slot under the center of the case ledge.
The Carrier Route Book provides relevant information about the route such as delivery method, type of route and line of travel.
The Carrier Route Book consists of:
•Item 391-M, Binder
•PS Form 1564-A, Delivery Instructions
•PS Form 1564-B, Special Orders
•Handbook M-41, City Delivery Carriers Duties and Responsibilities
The Carrier Route Book may also contain PS Form 1621, Delivery Management Report or the Edit Book.

4. PS Form 1564-A, Delivery Instructions
Method of Delivery
Collection Points
Relay Points or Park and Loop Locations
Route Schedule
Transportation
Line of Travel
Lunch Information
Break Information
PS Form 1564-A, Delivery Instructions, information includes:
•Method of delivery - annotated on PS Form 1564-A, Delivery Instructions
•Collection Points – Locations of street letter boxes and mail chutes are listed in the order the carrier collects them on the route
•Relay Boxes and Location of Park and Loop Stops – The relay boxes are listed in the order they appear on the carrier case labels. Park and Loop Stops are also entered here
•Possible deliveries are listed for each relay, loop, wing, etc.
•Route Schedule – This scheduled reporting, leaving, returning, and ending time on the route is listed here
•Line of Travel – This shows line of travel to reach the beginning of the route, delivery, location and return to the unit
•Transportation – The time the street car/or bus leaves and returns and the location where boarded is listed for each trip
•Lunch Information – This shows time of authorized lunch, location of authorized lunch stop(s), and location where carrier is authorized to leave route for lunch
•Break Information – This shows approximate location of authorized break stop(s)

5. PS Form 1564-B, Special Orders
Information on hold mail
Days Businesses closed
Dog Warning Information
Additional delivery instructions
PS Form 1564-B information includes:
•Information on hold mail
•Days Businesses closed
Dog Warning Information
Additional delivery instructions

6. M-41, City Delivery Carriers Duties and Responsibilities
Defines the duties and responsibilities of a city letter carrier
Handbook M-41, City Delivery Carriers Duties and Responsibilities defines the duties and responsibilities of a city letter carrier.

7. Carrier Edit Book Add or delete deliveries Line of travel
Edit maintenance
The Carrier Edit Book is a very important document used by Delivery Service, it is absolutely essential that the carrier keep the document accurate and up to date.
Such information as:
• Deliveries added or deleted from the route
• Line of travel
Edit book maintenance is typically done by the regular carrier
Normally, the full time carrier on a route is responsible for maintaining the information about the route in the edit book.. In some instances, other assigned carriers may be responsible for this task. Accuracy of this information is critical. This benefits both the mailers and the Postal Service. Mailers are able to properly address their mailpiece and the Postal Service’s automated sorting equipment can rely on an accurate database. This translates to speedy and efficient processing of mail.

8. Edit Book Cover Sheet Delivery unit annotates AMS annotates
Date sent to AMS
Line of travel changes
Case labels
Management approval
AMS annotates
Date of arrival and date mailed to delivery unit
Sign to indicate completed changes
The Edit Book Cover Sheet - Detail should be the first page you see when working in a Carrier Edit Book. The delivery unit annotates the date the edit book is sent to AMS, if the edit book contains line of travel changes, which case labels, if any are requested, and management approval signatures.
AMS employees enter the date of arrival into the AMS unit, date the Carrier Edit Book is mailed back to delivery unit, and sign to indicate that changes to the AMS database were completed.

9. Route Summary Report Page describes: Route Number of delivery points
Bundle and Route types
Delivery mode
Last update and print date
Carrier case cells/shelves
Carrier, supervisor, or postmaster sign and date
The second page is the Route Summary Report. The page describes the route, number of deliveries, bundle type, route type, delivery mode, and it provides dates of the last update, last date it was printed and provided, along with the number of cells and shelves for the carrier’s case.
The page also reflects the number of delivery points on the route, including how many are residential, business, or PO Box.
Carriers sign and date the Route Summary Report, then the delivery supervisor or postmaster validates changes and also sign and dates before submitting to AMS.

10. Important Notes Page
Provides instructions for carriers to format information within the Edit Book
• Important Notes page provides instructions for carriers to format information within the Carrier Edit Book.

11. Adding Street and Deliveries Page
Provides instruction on how to reflect additional streets and Deliveries in the Edit Book
• Adding Street and Deliveries page provides instructions for carriers on how to reflect additional streets and deliveries within the Carrier Edit Book.

12. Add Sheet Page
Provides information on how to creating delivery points within the Edit Book
• Add Sheet page provides instructions for carriers on how to reflect information necessary to create the delivery points within the Carrier Edit Book.

13. Changing and Deleting Page
Provides instructions on how changes and deletions are to be reflected in the Edit Book
• Changing and Deleting page provides instructions for carriers on how to reflect changes and deletions within the Carrier Edit Book.

14. Moving and Reversing Page
Provides instructions on how delivery points that have been moved or reversed are reflected in the Edit Book
• Moving and Reversing page provides instructions for carriers on how to reflect deliveries that have moved or been reversed within the Carrier Edit Book.

15. Line of Travel Page
Provides instructions on how adjustments to the route’s line of travel are to be reflected in the Edit Book
• Line of Travel page provides instructions for carriers on how to reflect information necessary to adjust the route line of travel within the Carrier Edit Book.

16. Line of Travel Worksheet
Adjust route line of travel
Carrier and manager certification
• Line of Travel Worksheet page provides a worksheet for carriers to record the information necessary to adjust the route line of travel as well as certification by the carrier and manager that the information is correct.

17. Maps and Diagrams Page
Provides instructions on how to diagram and map route information in the Edit Book
• Maps and Diagrams page provides instructions for carriers on how to diagram and map route information within the Carrier Edit Book.

18. Edit Book Key Page
Provides column headings and their meanings within the Carrier Route Listing Report
• Edit Book Key page provides Route Listing Report column headings and their meanings.

19. Maintenance Sheet
Log new changes while edit book is away from the delivery unit for
Audit
Inspection
Maintenance
• Maintenance sheet must be used to log new changes occurring on a route only while the edit book is away from the delivery unit for audit, inspection, or maintenance.

20. Edit Sheets Generated from AMS database
Maintain accurate record of deliveries
Assist in making scheme and route changes
Address Management System (AMS)
Employees validate and approve delivery point updates
Record changes in AMS database
Assign address sequence number
Edit Sheets are generated directly from the AMS database and are used to maintain an accurate record of the deliveries on each carrier route. They are also used to transfer delivery point information from one route to another, thus facilitating scheme/route changes.
AMS employees analyze submissions of Carrier Edit Books detailing delivery point updates for accuracy and consistency. After AMS employees approve the updates, changes are made in the master database.
Each individual address is assigned a sequence number by the AMS system. This information is used to assist in moving addresses from one place in the carrier’s line of travel to another. The sequence number column also includes information on case configuration, including row numbers and equipment breaks.

21. Street Name Guidelines
Use only standard abbreviations
Directionals: East, West, North, South, etc.
Suffixes: Street, Boulevard, Court, Road, etc.
The complete street name is a component of a delivery address and is to include all parts of the name, suffix, pre and post-directionals if appropriate. When entering the complete street name, use only standard abbreviations for directionals such as; East, West, North, and South and suffixes such as Street, Boulevard, Court, and Road. The complete list of abbreviations is published in Publication 28, Postal Addressing Standards.

22. Secondary Abbreviation Column
For centralized deliveries, the secondary abbreviation (SECY ABBR) column will have abbreviations that represent the type of delivery. The next column is the Secondary Unit Number (SECY Unit). This column reflects apartment, suite, or room numbers associated to the secondary designator written in the previous column.
Facilitator: The table represents some approved abbreviations (APT for apartment, RM for room, BLDG for building and STE for suite). See Publication 28 for a complete list of secondary unit designators.
Centralized deliveries:
(SECY ABBR) column abbreviations representing type of delivery
(SECY Unit) column reflects apartment, suite, or room numbers associated to SECY ABBR

23. Delivery Type Code Field
CURB
Curb
CENT
Central
CBU
CBU/Neighborhood Delivery and Collection Box Unit (NDCBU)
OTH
Other
The Delivery Type Code field (DELV Type) consists of 3 separate fields which contain information on delivery method, status, and occupancy. Delivery type values include CURB for Curb, CENT for Central, CBU for CBU/Neighborhood Delivery and Collection Box Unit (NDCBU), and OTH for Other.
(DELV Type) delivery method, status, and occupancy

24. USG Code, NO STAT, Other, and ADDR Sort Fields
Usage Code R
Residential RC
Residential with business present (primarily residential) B
Business BC
Business with residence present (primarily business)
The Usage Code column (USG Code) indicates whether a delivery point is a residential delivery, a business delivery, or a combination of both. Usage code values include; R for Residential, RC for Residential with business present (primarily residential), B for Business, and BC for Business with residence present (primarily business).
The No Stat (NO STAT) field shows the status of the delivery. A blank in this column indicates a possible delivery, while a Y or C indicates that the address is not a possible delivery. The C is used when the address is a valid physical address, which does not receive individual delivery from the Postal Service.
Other delivery fields include the Vacant Indicator (VAC IND) and the Address Sort Instruction Code (ADDR SORT). A Y in the VAC IND column indicates a vacant address.
The address sort field (ADDR Sort) contains information used by DPS sortplans to route mail for specific delivery situations. Possible values in the address Sort field include; T for PO Box Throwback, which means that delivery is made through a PO Box, and H for Holdout, which means mail is held out on the sortplan for window pickup.
(USG CODE) indicates residential, business, or both
(NO STAT) Status of delivery - possible delivery
(VAC IND) vacancy indicator
(ADDR SORT) info used for DPS sortplans (T-PO Box throwback; H-Holdout)

25. Cell Size, Seasonal, and Drops
The next series of columns begin with cell size. Cell size values indicate the size of separations for addresses on the carrier case labels.
Seasonal deliveries are those not occupied all year, only “in season.” This information is contained in the S I column on the Route Listing report sheet. Addresses delivered year-round are left blank in this column. A “Y” indicates a seasonal delivery address, or an “E” indicates addresses associated with an educational facility that only receives delivery during the school year.
Drop stops are indicated by a count in the (DROP) column. Drops include situations where multiple families, businesses, or other entities are delivered into a single receptacle or by a single delivery. Entering the number of businesses or families within the stop allows mailers to prepare materials to reach all of the possible customers at the address. Commercial Mail Receiving Agencies (CMRA) are also listed in the DROP column with the number of customers receiving mail there.
(L/F CELL) values indicate size of separations on carrier case labels
(SI) Seasonal Delivery indicator
(Drop Stops) situations where multiple families, businesses, or other entities are delivered into a single receptacle or by a single delivery

26. NON DOW, CONG and Relay # (NON DOW) indicates non-delivery days
The next three columns begin with the non-delivery day field (NON DOW). This field displays a code that indicates the address not receiving mail one or more days each week. The code is based on the days non-delivery indicated.
The Congressional District in which an address lies is indicated in the (CONG) column, using numbers, 01 through 99. Recording of Congressional District boundaries and changes within district assignments is crucial. This is due to the legal and legislative requirement that the Postal Service provide delivery statistics by Congressional District to the US House of Representatives on an on-going basis.
Relay Data field (RLY #) indicates relay and park point locations using numbers 01 through 63. The AMS database automatically assigns relay numbers in sequential order. Carriers indicate a delivery park point or the first delivery on a relay by entering an R or P in this column on the appropriate line.
(NON DOW) indicates non-delivery days
(CONG) Congressional District
(RLY #) indicates relay and park point locations

27. ZIP +4, alternate ZIP and additional information
ZIP+4 Fields
Street Default (STR-DEF)
The ZIP+4 Code for the blockface or address range
Highrise Default (HI-DEF)
The ZIP+4 Code default for the building
Highrise Exact (HI-EXA)
The ZIP+4 Code for the specific secondary address or group of secondary addresses
Firm Unique (FIRM UNIQ)
a ZIP+4 Code assigned to a specific business entity at a specific address
The next series of columns represents the ZIP+4 Codes applicable for each delivery address. The codes displayed include:
• Street Default (STR-DEF) – The ZIP+4 Code for the blockface or address range
• Highrise Default (HI-DEF) – The ZIP+4 Code default for the building
• Highrise Exact (HI-EXA) – The ZIP+4 Code for the specific secondary address or group of secondary addresses
• Firm Unique (FIRM UNIQ) – a ZIP+4 Code assigned to a specific business entity at a specific address
The Alternate ZIP route column (ZIP/RT) displays information only when the delivery is involved in a handoff or parent child situation. A handoff is when a different carrier cases the mail from the carrier who delivers it, and is indicated by the presence of a route number in this field. A parent/child route is one that delivers to customers in more than one ZIP Code, and in these cases, the ZIP Code of the delivery address is displayed when it differs from the ZIP Code of the route.
Use the Additional Information space to record any information that may be helpful in identifying delivery points, such as apartment complex or building names, ranges of suite or apartment numbers, school, or business names. The information written in the column appears on the second line of case labels between the street name and number. If carriers wish the building name or range information to appear on their case labels, it must be listed in the Additional Information column for the first delivery point in the group.
ZIP+4 Fields applicable for each address
(Additional Info) indicates when delivery is involved in a handoff
(Alternate ZIP/RTE) record information helpful in identifying delivery points

28. Carrier Notations Vacant address exceeding 90 days
Carrier notations must be made in red ink or pencil.
Record delivery points for addresses that have been vacant over 90 days by writing the letter V or Y in the VAC IND column.

29. No Longer Vacant Mark through the V or Y
To indicate that an address is no longer vacant, mark through the V or Y in the VAC IND column.

30. Delete Delivery Point Draw a line through address and write Delete
To indicate that a delivery point should be deleted, draw a red line through the address and write delete.

31. Secondary Unit Number Change
Cross out changed info and write new info
Changes in secondary unit numbers are noted by marking through the inaccurate information and writing the correct information.

32. PO Box Throwback Add T in ADDR Sort column
If a customer wishes to receive mail at a Post Office Box and no longer wants street address delivery, indicate this change by placing a T in the address sort (ADDR SORT) column for box delivery.

33. Change Line of Travel
Draw arrow to the right of SEQ # and explain the change
Alterations to line of travel are indicated by drawing arrows to the right of the sequence number and explaining the change.

34. Add New Address Write Add between SEQ#s, add info & cell size
Indicate adding a new delivery point by writing add between sequence numbers and note the cell size information.

35. Exercise
Record the seven-delivery point edits with the use of a red ink pen or pencil on the two Route Listing Report pages previously illustrated.
Fantasy Nails now occupies 44 Hillsdale Mall, STE E.
5505 N Brookline Ave #204 has been vacant over 90.
5505 N Brookline Ave Ste Ee105 is to be deleted from the route.
Address 3030 NW Expressway STE 1700 and 1727 are out of sequence for the carrier and need to be reversed.
Suite 1620 for 3030 NW Expressway is not a valid suite. The correct suite number is 1624.
The customer at 3030 NW Expressway STE 1800 wishes to receive mail at a Post Office Box and no longer wants street address delivery.
Add delivery point 5505 N Brookline Ave STE 106, between Ste A100 and MB4 with a cell size of 1” for letters.
Facilitator: Allow learners 15 minutes to complete the Carrier Edit Book exercise in their participant guide with the following information.

36. Exercise Answer
Fantasy Nails

37. Exercise Answer continued

38. Review
Where will the carrier will find the route schedule, collection points and lunch information?
Where would a carrier find information on a business that is closed on Friday and requests that no delivery be made on that day?
In which book will adding or deleting deliveries from the route be made?
What is the handbook used to provide information on the city delivery carriers duties and responsibilities?
PS Form 1564-A, Delivery Instructions
PS Form 1564-B, Special Orders
1.Where will the carrier will find the route schedule, collection points and lunch information?
PS Form 1564-A, Delivery Instructions
2.Where would a carrier find information on a business that is closed on Friday and requests that no delivery be made on that day?
PS Form 1564-B-, Special Orders
3.In which book will adding or deleting deliveries from the route be made?
Carrier Edit Book
4.What is the handbook used to provide information on the city delivery carriers duties and responsibilities?
Handbook M-41, City Delivery Carriers Duties and Responsibilities
Carrier Edit Book
Handbook M-41, City Delivery Carriers Duties and Responsibilities

39. Summary In this lesson, we:
Used the carrier route book to identify the delivery method, type of route, and line of travel for a specific route
Maintained accuracy of the Carrier Edit Book
Used the Carrier Route Listing Report to note changes on the route
In this lesson, we:
Used the carrier route book to identify the delivery method, type of route, and line of travel for a specific route
Maintained accuracy of the Carrier Edit Book
Used the Carrier Route Listing Report to note changes on the route