1. Fall 2013 Reading Retake Training Materials

2. Overview These training materials are based on the Fall 2013 Reading Retake Test Administration Manual and are available at www.FLAssessments.com/FallRetake. www.FLAssessments.com/FallRetake 2

3. Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials. 3

4. Test Administration Manual Included in the manual for the Fall 2013 Reading Retake administration are instructions and scripts for administering computer-based (CBT), paper- based (PBT), and accommodated forms. 4

5. Test Administration Schedule October 7–11 FCAT 2.0 Reading RetakeTwo half-day sessions over two days* October 14–18 FCAT 2.0 Reading RetakeTwo half-day sessions over two days* 5 *Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school day. Fall 2013 Reading Retake Schedule

6. Test Administration Schedule FCAT 2.0 Reading Retake Districts will administer the CBT FCAT 2.0 Reading Retake during one of the two administration weeks (October 7 – 11 or October 14 – 18). Any paper-based tests must be administered on the days designated by the district, with make-up testing administered as needed. 6

7. What’s New FCAT Mathematics Retake The FCAT Mathematics Retake was administered for the last time in Spring 2013. Students who entered grade 9 in the 2009-2010 school year or earlier and who have not yet earned a passing score on the Grade 10 FCAT Mathematics test must earn a concordant score on the ACT or SAT to satisfy this requirement. 7

8. What’s New Session Information Students must complete Session 1 of the FCAT 2.0 Reading Retake before taking Session 2. Any students who are absent for Session 1 may NOT take Session 2 of the test until they have completed Session 1. These students should still be tested in two sessions over two days. 8

9. What’s New Testing Rules Acknowledgment The last portion of the testing rules read to students now reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” Students and their parents/guardians should be made aware of this clarification to the testing rules prior to testing. 9

10. What’s New CBT Test Administrator Quick Reference Guide The CBT Test Administrator Quick Reference Guide (formerly Appendix D of the manual) has been removed from the manual and is available at www.FLAssessments.com/AdditionalResources. www.FLAssessments.com/AdditionalResources 10

11. What’s New CBT Worksheets For students taking the computer-based Reading Retake, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool. The worksheet is an 8½ × 11 page that may be copied and distributed to students at the beginning of a test session. 11

12. What’s New CBT Worksheets (cont.) If schools are providing worksheets, students must be given a new, unused worksheet at the beginning of each test session. The worksheet is located in Appendix D of the manual and posted on PearsonAccess. Used worksheets must be handled as secure materials. 12

13. What’s New Required Administration Information The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration. The blank Administration Record/Security Checklist has been updated to include fields for recording both accommodations provided and accommodations used. 13

14. Reminders Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. ALL test administrators must be certified educators. All personnel involved in test administration must read and sign an FCAT 2.0 Test Administration and Security Agreement, provided in Appendix D of the Fall 2013 Retake Manual. Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix D. 14

15. Reminders Leaving Campus If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy. If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day. 15

16. Reminders Electronic Devices Policy If a student is found with ANY electronic device(s), including, but not limited to, cell phones and smartphones, during testing OR during breaks (e.g., restroom breaks, lunch), his or her test must be invalidated. School personnel must ensure that students who will return to complete a test session do not have access to their cell phones or other electronic devices even if the devices are turned off or the students do not use them. The best practice would be for students to leave devices at home or in their lockers on the day of testing. Students and parents/guardians must be made aware of this policy prior to testing. 16

17. Reminders Practice Tests (ePATs) Schools must administer a practice test to all students to be tested using the appropriate ePAT script; however, if a student has previously participated in an ePAT for Grade 10 Reading or the Reading Retake, the student is not required to participate in an ePAT for this administration. Accommodated and non-accommodated ePATs and scripts are posted separately at www.FLAssessments.com/ePATs.www.FLAssessments.com/ePATs The link to the ePATs should be provided to all students and their parents/guardians prior to testing so that they can practice on their own at any time. 17

18. Reminders TestHear Accommodated computer-based test forms (large print, color contrast, zoom, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans. These forms are accessed using the TestHear software. Separate instructions and a script for administering accommodated forms are provided in Appendix A of the Fall 2013 Retake Manual. Students who require accommodated CBT forms must practice using the TestHear ePAT for the specific accommodated form or form combination that they will use during testing. 18

19. Reminders Paper-Based Materials Paper-based test materials (Reading Passage Booklets, regular print, braille) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print test materials are available as a unique accommodation. Reading Passage Booklets for computer-based Reading tests are available for eligible students with this accommodation indicated in their IEPs or Section 504 plans. 19

20. Reminders Virtual School Students Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.). 20

21. Reminders The following resources for this administration can be found at www.FLAssessments.com/FallRetake:www.FLAssessments.com/FallRetake Test administration manual Forms to report test irregularities/security breaches and missing materials Training materials Student tutorials Comment forms Blank Administration Record/Security Checklist Security Log Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form FCAT 2.0 Test Administration and Security Agreement Parent/Guardian Letters Materials Return List Braille script 21

22. Glossary of Terms PearsonAccess www.pearsonaccess.com/fl www.pearsonaccess.com/fl A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. Requires a username and password. Verify that you are working in the correct test administration each time you log in. Links to support materials: www.FLAssessments.com/FallRetake.www.FLAssessments.com/FallRetake PearsonAccess will timeout after 14 minutes of inactivity. 22

23. Glossary of Terms Accessed from the Training Center tab on the PearsonAccess Home page. Provides an opportunity to −Practice PearsonAccess tasks. −Manage the Infrastructure Trial in preparation for testing. Requires a username and password (different from operational site). 23 PearsonAccess Training Center

24. Glossary of Terms TestNav 6.9 (TestNav) Platform for Florida’s high- stakes computer-based statewide assessments. Software application installed either on a file server or on each computer that will be used for testing. 24

25. Glossary of Terms TestHear 2.1.0.7 (TestHear) Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments. Software application installed on each computer that will be used to test students who require computer-based accommodations. TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS X10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X10.4 or on Macs that cannot also run Windows. 25

26. Glossary of Terms Proctor Caching Proctor Caching is a process of loading test content locally on a computer at the school level. Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Required for all FCAT 2.0/EOC computer-based testing in Florida. Instructions for proctor caching are provided in the 2013-2014 Technology Coordinator Guide. 26

27. Pearson Support and PearsonAccess Contact Pearson Support at: 1-877-847-3043 ( Monday – Friday, 7:00 am – 8:30 pm EST) Florida@support.pearson.com Appendix B in the Fall 2013 Retake Manual provides the following information: PearsonAccess −User Accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.) −Browser requirements −Logging in for the first time −Resetting passwords Training Center −Test Setup Exercise 27

28. Students to be Tested Students who entered Grade 9 in the 2009-2010 school year or after and are pursuing a standard Florida high school diploma must earn a passing score on the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation. The following students are eligible to participate in this administration: –Retained Grade 10 or Grades 11 – Adult (AD) regular high school students who have not yet passed the Grade 10 FCAT 2.0 Reading test. –Students who enrolled in Grade 9 prior to the 2009 – 2010 school year but have not yet passed the Grade 10 FCAT Reading test. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.) 28

29. Students to be Tested Students who have received a GED diploma are not eligible to participate in FCAT 2.0 administrations. Students enrolled in grade levels below Grade 10 MAY NOT participate in the Reading Retake. 29

30. Students to be Tested Special Program Students Make arrangements to test special program students. Ensure that these students are tested under the correct school number, according to the chart on page 4 of the Fall 2013 Retake Manual. PBT – Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart. 30

31. Proctors When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. * FDOE strongly encourages the use of proctors in all testing rooms, even those with 25 or fewer students. 31 1-25 studentsTest Administrator* 26-50 studentsTest Administrator and 1 Proctor 51-75 studentsTest Administrator and 2 Proctors

32. Test Security Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: Reading or viewing the passages or test items before, during, or after testing Revealing the passages or test items Copying the passages or test items Explaining or reading passages or test items for students Changing or otherwise interfering with student responses to test items Copying or reading student responses Causing achievement of schools to be inaccurately measured or reported 32

33. Test Irregularities/ Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately. If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations. 33

34. For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified. The report must include: –The nature of the situation –The time and place of the occurrence –The names of the persons involved –A description of the communication between the district assessment coordinator’s office and school personnel –How the incident was resolved –What steps are being taken to avoid future test irregularities or security breaches A form to report test irregularities and security breaches can be found at www.FLAssessments.com/FallRetake.www.FLAssessments.com/FallRetake 34 Test Irregularities/ Security Breaches

35. Missing Materials Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Reading Passage Booklet, Student Authorization Ticket, used worksheet, Session Roster) to the district assessment coordinator immediately. Within 30 calendar days of the incident, a written report must be submitted to the FDOE. The report must include : −The nature of the situation −The time and place of the occurrence −The names of the persons involved −A description of the communication between the district assessment coordinator’s office and school personnel −How the incident was resolved −What steps are being implemented to avoid the future losses A form to report missing materials can be found at www.FLAssessments.com/FallRetake. www.FLAssessments.com/FallRetake 35

36. Test Invalidation District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. If a situation listed in the “Test Invalidation” section on pages 17-18 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately. 36

37. Test Administrator Before Testing Checklist  Read the test administration manual.  Read the Test Administration Policies and Procedures and sign the FCAT 2.0 Test Administration and Security Agreement.  Read and sign the Test Administrator Prohibited Activities Agreement.  Establish an appropriate setting for test administration.  Prepare and receive all materials needed for test administration.  Ensure that your students and parents/guardians understand the testing policies prior to the first day of testing.  If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator.  Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing. 37

38. Test Administrator Before Testing Sign and return an FCAT 2.0 Test Administration and Security Agreement, which indicates that the test administrator: −Has received training −Has read the Test Security Statute and State Board Rule −Has read all applicable portions of the test administration manual −Understands and agrees to adhere to all test security and administration policies and procedures Sign and return a Test Administrator Prohibited Activities Form 38

39. Test Administrator Before Testing Prepare the Room for Testing Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator. Post the sign that reads TESTING—Please Do Not Disturb and display the stopping time as instructed in the script. Remove or cover all visual aids in the room. 39

40. Test Administrator Before Testing Prepare the Room for Testing (cont.) When you arrive on the day of testing, open each student workstation in the testing room to the student login screen, but do not log in for students. Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing. (www.FLAssessments.com/RetakeStudentCommentForm)www.FLAssessments.com/RetakeStudentCommentForm Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended. 40

41. Test Administrator Before Testing Test Materials Needed (as applicable): Test Administration Manual Session Roster/Administration Record/Security Checklist Student Authorization Tickets Seating Chart Test Group Code Seal Code (Session 2) Security Log CBT Worksheets Reading Passage Booklets (accommodations) Test and Answer Books (accommodations) 41

42. Test Administrator Before Testing Test Administration Manual You will need the Fall 2013 Reading Retake Test Administration Manual to read the test administration scripts to students. When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. The scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, assistive devices) and paper-based accommodations are provided in Appendix A. 42

43. Test Administrator Before Testing Session Roster School assessment coordinators will provide a Session Roster (CBT only), which includes the following information: 43 −Test Administration −Session Name −Test to be Administered −Test Code (password) −Student Names −Student ID Numbers −Student Birth Dates −Class Information −Test Form/Form Group Type −Login IDs Session Rosters may be used to record required administration information.

44. Test Administrator Before Testing 44 Session Roster (cont.) Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

45. Test Administrator Before Testing Required Administration Information Record the following required information on your Session Roster or Administration Record/Security Checklist: Students assigned to the room Attendance information Accommodations provided to students Accommodations used by students Test group code Unique security number of secure documents assigned to each student (paper-based accommodations only) Signatures of test administrator and school assessment coordinator Dates and times for when secure materials are received and returned 45

46. Test Administrator Before Testing Required Administration Information (cont.) The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration. If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess or on the student grid sheet. Schools are responsible for maintaining documentation of accommodations that are provided but not used. 46

47. Test Administrator Before Testing Student Authorization Tickets You will receive Student Authorization Tickets from your school assessment coordinator at the beginning of each day of testing. For the test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets. Students will need a pen or pencil during testing to sign their tickets. 47

48. Test Administrator Before Testing Student Authorization Tickets (cont.) Each student will log in using the same Student Authorization Ticket for both test sessions. Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. 48

49. Test Administrator Before Testing 49 Student Authorization Tickets (cont.)

50. Test Administrator Before Testing Test Group Code A test group code is a unique four-digit number used as a security measure to identify groups of students tested together. Each testing room must utilize a different test group code. Students will enter the test group code before beginning the test, as indicated in the scripts. Your school assessment coordinator will provide you with a test group code. The same test group code is used for each test session. If students are absent for a test session, a different unique code must be used for each make-up session. The code must be recorded on the required administration information and on each seating chart. 50

51. Test Administrator Before Testing Test CodeTest Group Code A six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav/TestHear. A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav/TestHear and before students see the first question. 51

52. Test Administrator Before Testing Seating Chart An accurate seating chart must be maintained for each testing room for each test session. Seating charts must record the following information: −The room name/number −Student names and their locations in the room during testing −The front and back of the room −Direction students are facing −Date −Session starting and stopping times −Test administrator name −Names of proctors (if applicable) −Test group code −Session name in PearsonAccess (CBT) If the seating configuration changes during testing, a new seating chart must be created. Remember to maintain seating charts for both test sessions. 52

53. Test Administrator Before Testing Seal Code A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1. TestNav and TestHear require a seal code to proceed to Session 2 on Day 2. Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code. Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students. Students are not able to return to Session 1 once they have logged in to Session 2. Each student will log in using the same Student Authorization Ticket for both test sessions. 53

54. Test Administrator Before Testing 54 Seal Code (cont.)

55. Test Administrator Before Testing Seal Code TestNav 55 Students enter the seal code here on Day 2. Students will exit on this screen on Day 1.

56. Test Administrator Before Testing Seal Code TestHear 56 Students enter the seal code here on Day 2. Students will exit on this screen on Day 1.

57. Test Administrator Before Testing Security Log 57 A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

58. Test Administrator Before Testing CBT Worksheets CBT Worksheets may be provided for students to make notes. A sufficient number of worksheets should be available for all students taking the computer-based test. The worksheet is an 8½ × 11 page (located in Appendix D and posted to PearsonAccess) that may be copied and distributed as indicated in the administration script. Students must be provided a new worksheet for Session 2. Collect used worksheets after each session and return them to your school assessment coordinator. Used worksheets are secure materials. 58

59. Test Administrator Before Testing Reading Passage Booklets Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script. Reading Passage Booklets are secure materials. 59

60. Test Administrator Before Testing Additional items: Pens and/or pencils Clock or watch Signs −Do Not Disturb Sign −Electronic Devices Sign −Session Signs Cover Sheets −TO BE SCORED Cover Sheet −NOT TO BE SCORED Cover Sheet 60

61. Test Administrator Before Testing Communicate Testing Policies to Parents/Guardians and Students Electronic Devices Policy––If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days. Leaving Campus—If students leave campus before completing a test session (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete that session. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days. 61

62. Test Administrator Before Testing Communicate Testing Policies to Parents/Guardians and Students (cont.) Testing Rules Acknowledgment—Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking a computer-based test show that they have read the statement by clicking a box (TestNav) or circle (TestHear); in a paper- based test, a signature line appears below the statement. Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” Please make sure that students understand this policy prior to testing and remind them that “discussing” the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites (Facebook, Twitter, etc.). 62

63. Test Administrator Before Testing Accommodations Appendix A of the Fall 2013 Retake Manual contains detailed information regarding accommodations for students with disabilities and ELLs. All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A. 63

64. Test Administrator Before Testing CBT Test Administrator Quick Reference Guide This guide lists possible error messages students may encounter, explanations for each message, and troubleshooting solutions. This guide is a helpful resource for test administrators during testing and is available at www.FLAssessment.com/AdditionalResources. www.FLAssessment.com/AdditionalResources 64

65. Test Administrator During Testing Checklist  Maintain the seating chart, Security Log, and record of required administration information for your room.  Ensure that each student has a pen or pencil, and distribute testing materials as indicated in the scripts.  Read the appropriate administration scripts VERBATIM to students. Read the important information and adhere to the instructions between the SAY boxes.  Keep accurate time for each test session and display stopping times for students.  Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 65

66. Test Administrator During Testing Supervise test administration and ensure that students: Have cleared the area around their workstations of all materials except for the appropriate test materials. Check the Testing Rules Acknowledgment box and enter the correct test group code. Do not have books, notes, scratch paper, or electronic devices of any kind during testing or during breaks within a test session, even if they do not use them. Do not talk to other students or make any disturbance. Are working independently. Are working in the correct test and session. 66

67. Test Administrator During Testing It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues and resume the student’s test in PearsonAccess (or contact your school assessment coordinator if you are not authorized to do so). If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm, as needed. www.FLAssessments.com/RetakeStudentCommentForm 67

68. Test Administrator After Testing Checklist  Verify that you have collected all required administration information, including accommodations actually used by each student, and make copies for your files.  Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.  Report any missing materials to your school assessment coordinator.  Organize materials and return them to your school assessment coordinator.  Complete the Fall 2013 Retake Test Administrator Comment Form at www.FLAssessments.com/FallRetake.www.FLAssessments.com/FallRetake 68

69. School Assessment Coordinator Before Testing Checklist  Read the test administration manual.  Read the Test Administration Policies and Procedures and sign the FCAT 2.0 Test Administration and Security Agreement.  Train test administrators and proctors.  Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement.  Receive test materials from your district assessment coordinator.  Maintain an accurate Test Materials Chain of Custody Form.  Inventory materials within 24 hours and report any missing materials or request additional materials immediately  Communicate the process for collecting required administration information to test administrators.  Distribute test group codes and seal codes (prior to Session 2) to test administrators. 69

70. School Assessment Coordinator Before Testing Checklist  Assign proctors, as needed.  Arrange practice test sessions.  Ensure that appropriate test settings are available for all test sessions.  Verify student information and create test sessions.  Print and distribute Session Rosters and Student Authorization Tickets on the day of test administration.  Make arrangements to test any special program students who may be testing at your school.  If any students who require special accommodations are testing at your school, discuss how accommodations will be provided with test administrators (Appendix A). 70

71. School Assessment Coordinator Before Testing Receive Test Materials The district assessment coordinator will provide schools with the following materials, as appropriate: −FCAT 2.0 Reading Retake Passage Booklets −FCAT 2.0 Reading Retake Test and Answer Books −Other materials, as indicated in the Fall 2013 Retake Manual (as applicable) 71

72. School Assessment Coordinator Before Testing Receive Materials and Maintain Security Box contents are listed on page 45 of the manual. Inventory the contents of the boxes within 24 hours of receipt and report missing materials immediately. Keep materials secure at all times. No more than three people should have access to the locked storage area. Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing. Save the original boxes for returning TO BE SCORED special document materials. If you need additional materials or if you have questions, contact your district assessment coordinator. 72

73. School Assessment Coordinator Before Testing Train Test Administrators and Proctors You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Test Administrators must be certified educators. Test administrators who will be administering the test to students using large print and braille materials must be trained in the use of those test materials. For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students. 73

74. School Assessment Coordinator Before Testing Arrange Practice Test Sessions Schedule and arrange practice tests (ePATs) as described in the Fall 2013 Retake Manual. Before a student can participate in this computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system. If a student has previously participated in an ePAT for Grade 10 Reading or the Reading Retake, the student is not required to participate in an ePAT for this administration. To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. www.FLAssessments.com/ePATs 74

75. School Assessment Coordinator Before Testing Arrange Practice Test Sessions (cont.) Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. Accommodated practice forms (TestHear ePATs) and scripts are available at www.FLAssessments.com/ePATs. www.FLAssessments.com/ePATs 75

76. School Assessment Coordinator Before Testing Create Test Sessions Your district may have created test sessions automatically via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess. If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information. These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. Detailed instructions on how to create a test session and verify student information are on pages 51-54 of the Fall 2013 Retake Manual. 76

77. School Assessment Coordinator During Testing Checklist  Ensure the test sessions have been started in PearsonAccess.  Provide test administrators with additional materials, as necessary.  Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.  Be available during testing to answer questions from test administrators.  In PearsonAccess, monitor session status and resume students’ tests, if necessary.  Arrange for and supervise make-up administrations. 77

78. School Assessment Coordinator After Testing Checklist  Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.  Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.  In PearsonAccess, stop test sessions and invalidate student tests, if necessary.  In PearsonAccess, record accommodations actually used by students.  Organize materials and return them to your district assessment coordinator.  Complete the Fall 2013 Retake School Assessment Coordinator Comment Form at www.FLAssessments.com/FallRetake, and encourage test administrators to complete their forms. www.FLAssessments.com/FallRetake 78

79. School Assessment Coordinator After Testing Organize and Return Materials Store Student Authorization Tickets, Session Rosters, and worksheets until results are reported for this administration and then destroy them as directed by the district assessment coordinator. File the FCAT 2.0 CBT Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. Copy the seating charts, required administration information, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes. Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels. If applicable, follow return instructions for TO BE SCORED materials on pages 84–94 of the Fall 2013 Retake Manual. 79

80. Technology Coordinator Before Testing Checklist  Read the test administration manual and the 2013–2014 Technology Coordinator Guide.  Read the Test Administration Policies and Procedures and sign the FCAT 2.0 Test Administration and Security Agreement.  Ensure all workstations meet the minimum requirements at www.FLAssessments.com/MinimumSpecs. www.FLAssessments.com/MinimumSpecs  Confirm TestNav 6.9 software has been installed on all computers to be used for testing.  Install TestHear on all computers to be used for testing students requiring accommodated CBT forms.  Ensure all student workstations have successfully loaded the Infrastructure Trial.  Meet with the school assessment coordinator to discuss the administration of computer-based tests, walk through test administration procedures, and discuss plans for handling possible technical interruptions during testing. 80

81.  Run the TestNav System Check to determine the amount of bandwidth needed for testing.  Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.  Ensure appropriate security protocols are used.  Ensure you disable any necessary applications prior to testing.  Confirm that the computers used for test administration have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the pop-up blocker is disabled (see Appendix B).  Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.  If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall. 81 Technology Coordinator Before Testing Checklist

82.  Ensure that any proxy servers have been checked to ensure that the appropriate URLs are not blocked.  Confirm that Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing.  Ensure Proctor Caching computers have been set up properly.  Ensure a printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required).  Analyze the network to determine whether network bottlenecks exist.  Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.  Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window. 82 Technology Coordinator Before Testing Checklist

83.  Verify that the performance of your Internet connection is consistent with expected levels of performance for computer- based testing.  Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during that entire window.  Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window.  If utilizing wireless network connections for computer-based testing, ensure that all computers can effectively communicate with their access point from the testing location and all security measures have been properly enabled.  Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session. 83 Technology Coordinator Before Testing Checklist

84.  Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).  Disable instant messaging, email notification, screen savers, power savers, and remote desktop.  Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.  Alert the school to the dates and times for computer-based testing and require students not testing and teachers to refrain from using any streaming media or other high-bandwidth applications while students are testing. 84 Technology Coordinator Before Testing Checklist

85.  Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify- access) to the TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data directories.  Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.  Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form is available at: www.FLAssessments.com/RetakeStudentCommentForm. www.FLAssessments.com/RetakeStudentCommentForm  On each day of testing, confirm that the Proctor Caching computer and Proctor Caching software are turned on and remain running. 85 Technology Coordinator Before Testing Checklist

86. Technology Coordinator Before Testing 86 Monitor Display and Shading To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test. If students cannot see the shading, they must exit the test and their monitor settings must be adjusted. General instructions for adjusting monitor settings are provided in the 2013-2014 Technology Coordinator Guide. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.

87. Technology Coordinator Before Testing Proctor Caching Instructions for installing the Proctor Caching software are provided in the 2013-2014 Technology Coordinator Guide. Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements. −Proctor Caching can run on either a Windows or Mac operating system, and each can support both Windows and Mac-based testing workstations. Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content. −If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process. −For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B. 87

88. Technology Coordinator Before Testing Proctor Caching Security Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs. Test content transmitted and stored by the Proctor Caching computer is in encrypted format. “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer. −FDOE and Pearson require that test content be purged at the end of each administration window. Proctor Caching Computer Placement Proctor caching can be implemented at either the lab or the school level. Computer should be located as close as possible on the network to the student workstations. 88

89. Technology Coordinator Before Testing TestNav ePATs Students are required to participate in a practice test using the ePAT to familiarize students and staff with the format, item types, and tools on the computer-based assessments. The ePATs must be downloaded and installed on the computer workstation that will be used for the practice test. In order to access a TestNav ePAT, you must first download and install the ePAT Launcher. The Launcher is used to deliver the individual practice tests. You only need to install the Launcher once on each machine. Next, you must download the TestNav ePAT content. The TestNav ePAT content and the Launcher must be saved in the same file folder. Instructions for installing and running TestNav ePATs are provided in the 2013-2014 Technology Coordinator Guide. 89

90. Technology Coordinator Before Testing TestHear ePATs Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment. The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test. TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS X 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS X 10.4 or on Macs that cannot also run Windows. Instructions for installing and running TestHear ePATs are provided in the 2013-2014 Technology Coordinator Guide. 90

91. Technology Coordinator Before Testing TestNav Installation instructions are provided in the 2013-2014 Technology Coordinator Guide. Once TestNav has been properly installed and tested, it should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made. File Share vs. Local Install Two options for installing TestNav − File Share − Local Install 91

92. Technology Coordinator Before Testing ProsCons File Share + Single point of installation and configuration changes + Easier to implement in a large-scale testing environment + Centralized single location for log files - Adds a single potential point of failure Local+ Quicker launch time + Limits potential points of failure - Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs much easier) - Requires that configuration changes be made on each machine 92 TestNav

93. Technology Coordinator Before Testing TestHear TestHear software must be installed locally on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, color contrast, assistive devices). Instructions for downloading and installing TestHear are provided in the 2013-2014 Technology Coordinator Guide. TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS X 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear accommodated Reading forms are larger than TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data has been added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center.www.FLAssessments.com/SystemCheck 93

94. Technology Coordinator During Testing Checklist  Ensure Proctor Caching software is running on all Proctor Caching computers. Turn on Proctor Caching software − Windows: go to Start>All Programs>Proctor Caching>Proctor Caching − Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped  Adjust monitors that are not correctly displaying test items with shading.  Monitor each testing room to ensure that there are no technical issues.  Be available during testing to answer questions from test administrators. 94

95. Technology Coordinator After Testing Checklist  Purge test content from the Proctor Caching computer(s). Instructions for purging test content from the Proctor Caching computers can be found in the 2013-2014 Technology Coordinator Guide.  Complete the Technology Coordinator comment form at www.FLAssessments.com/FallRetake. www.FLAssessments.com/FallRetake 95

96. The following slides relate to the administration of paper- based tests (regular print, large print, or braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print is available as a unique accommodation for eligible students. The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only. 96 Paper-Based Tests (PBT)

97. For paper-based testing only: Schools will receive PreIDs labels for paper-based tests if students with paper- based accommodations were indicated in your PreID file. Affix the label to the correct test for each student. −The following four categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number. School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information. Test administrators must refer to Appendix A of the manual for instructions for handling and administering large print and braille accommodated tests. School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for instructions. Pre-populated Administration Record/Security Checklists are provided in PearsonAccess. 97 PBT Reminders

98. PBT Chain of Custody Form The Test Materials Chain of Custody form is available in Appendix D of the Fall 2013 Retake Manual and at www.FLAssessments.com/FallRetake. www.FLAssessments.com/FallRetake The purpose of this form is to track test materials at all times, including: –their location –the dates and times they are handled –the names of the persons performing various activities involving the materials Schools must retain copies (electronic or hardcopy) of completed forms for their files after materials are packaged for pickup and return the originals (via email or in the District Assessment Coordinator ONLY Box) to the district assessment coordinator. A certified educator must be present at all times that test materials are handled directly. 98

99. PBT Sample Student Grid Sheet 99

100. PBT Security Numbers Used to account for each test and answer book. Consists of a nine-digit number followed by a check digit located in the upper right corner of test and answer books. Packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books. Pre-populated Administration Record/Security Checklists with security numbers for all test and answer books are provided in PearsonAccess. –Blank Administration Record/Security Checklist also provided in PearsonAccess and in Appendix D of the manual. The test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration. 100

101. PBT DNS and UNDO Bubbles Located in the SCHOOL USE ONLY box on the student grid sheet. See pages 15-16 of the manual for guidelines for test invalidation and circumstances in which the DNS bubble should be gridded. If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials. 101

102. PBT Student Demographic Information Student grid sheet captures student demographic information. A document is preidentified if it has a student label affixed. Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil. For more information about specific demographic fields, see pages 67-69 of the Fall 2013 Retake Manual. 102

103. PBT Sample Preidentified (PreID) Student Label Four elements must be correct on PreID labels: student name, student ID number, district number, and school number. If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded. 103

104. PBT Test Administrator After Testing Return Test Materials Organize your paper-based materials according to the list below: TO BE SCORED – Cover sheet and documents (includes invalidated documents with the DNS bubble gridded) NOT TO BE SCORED – Cover sheet and documents (includes unused documents and defective documents with the DNS bubble gridded) Test administration manuals, security logs, required administration information, seating charts, Chain of Custody forms, and used and unused CBT worksheets 104

105. PBT School Assessment Coordinator After Testing Return Test Materials to Your District Assessment Coordinator 1.Verify that all distributed secure materials have been returned. Notify your district assessment coordinator immediately if any secure materials are missing. 2.Make copies of the records of required administration information, as well as Security Logs and seating charts, and file the copies. 3.If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials. Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results. 105

106. PBT School Assessment Coordinator After Testing Complete Document Count Forms 1.Verify that all documents from make- up sessions are included. 2.Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records. 3.Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books. 4.Verify the accuracy of all information entered; inaccurate information may delay the scoring process. 106

107. PBT School Assessment Coordinator After Testing Paper Bands Documents from more than one grade level may be banded together (e.g., Grade 11 and Grade 12). Documents for each special program (FLVS Full-Time High School, District Virtual Instruction Program, District Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately. Complete all fields on the paper band. 107

108. PBT School Assessment Coordinator After Testing 108 Package Materials for Return Prepare the following types of boxes for return to your district assessment coordinator (as appropriate): RED-labeled boxes – TO BE SCORED Regular Print Materials WHITE-labeled boxes – TO BE SCORED Large Print Materials PINK-labeled boxes – TO BE SCORED Braille Materials YELLOW-labeled boxes – All NOT TO BE SCORED Materials District Assessment Coordinator ONLY boxes

109. 109 PBT TO BE SCORED Test and Answer Books Packaging Diagram

110. 110 PBT Special Documents Packaging Diagram (Braille and Large Print)

111. Appendices Appendices in the Fall 2013 Retake Manual include: –Appendix A—Accommodations –Appendix B—Pearson Support and PearsonAccess –Appendix C—Test Security Statute and Rule –Appendix D—Forms, Cover Sheets, Checklists, Signs 111

112. Appendix A: Accommodations Appendix A provides specific information and instructions regarding the following: –Accommodations for Students with Disabilities –Accommodations for English Language Learners –TestHear (Accommodated CBT Forms)—functionality information and administration scripts –Regular Print Paper-Based Accommodations—administration scripts and scripts for gridding or verifying student grid sheets –Special Documents—Braille and Large Print Test Administrator Responsibilities Before, During, and After Testing School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing. 112

113. Appendix B: Pearson Support and PearsonAccess Refer to Appendix B for the following: Information needed prior to contacting Pearson Support Information regarding PearsonAccess (operational site and training center) – Recommended operating system and browser combinations for workstations – Logging in for the first time – Resetting password – Training center Test Setup Exercise 113

114. Appendix C: Test Security Statute and Rule Appendix C of the manual contains the following: – Florida Test Security Statute (s. 1008.24, F.S.) – Florida State Board of Education Test Security Rule (6A-10.042) All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement. The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings. 114

115. Appendix D: Forms, Cover Sheets, Checklists, Signs Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: FCAT 2.0 Test Administration and Security Agreement Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form Security Log Blank Administration Record/Security Checklist Test Administrator, School Assessment Coordinator, Technology Coordinator, and District Assessment Coordinator Checklists Do Not Disturb Sign Session 1 and Session 2 Signs Electronic Devices Sign Cover Sheets (for organizing paper-based materials after testing) CBT Worksheet 115

116. Comment Forms 116 After testing, test administrators, school assessment coordinators, technology coordinators, and district assessment coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake. www.FLAssessments.com/FallRetake FDOE and Pearson appreciate feedback from district and school personnel.

117. Thank you for ensuring a secure and successful Fall 2013 Reading Retake administration. Questions? 117