4.  DROP Extensions  Preparation for 2016-2017 School Year  Must have the following 3 items in synch: ▪ Master Schedule ▪ Budget Allocations ▪ Personnel Positions  Possible new budget conference configuration

5.  Briefing 18692 ***NEW***  NEW SAP Assignment Role Report  The Network Security Standards (Section 4.1.5) require site administrators to perform a monthly review of the RACF report that lists authorized users of various mainframe and Portal-related applications  Print/Review/Sign AAAA Authorizations & SAP Role Report Monthly

6.  Conduct mini-audits! (3 required for Region)  Anytime something is found missing you must complete a Police Report and Plant Security Report. These must be completed within 24 hours so that the item is not held against you. (Walk the report to School Police)  The threshold is.33% of total inventory

7.  Sponsors contacting Region directly for field trips  Water Safety Manual  Facility Rental & Maintenance Reimbursement  MDCPS Mobile App  Only Authorized App and must be one used  Briefings 16552, 16616, 17395, 17961

8.  WB #18852 – Revised Minimum Eligibility for Temporary Instructors  WB #18854 – IPEGS PD for new Employees  WB #18866 – Teacher Roster Verification  WB #18667 – Teacher Roster Verification instructions for PRINCIPALS  WB #18864 – Best Practices in Inclusive Education

9. Dr. Jacques Bentolila, Administrative Director JBentolila@dadeschools.net (305) 499-5050 ext. 5057 – Office (305) 470-9523 – Private Line (305) 499-5076 – Fax (786) 525-0149 – Cell Raquel Diaz, District Administrative Assistant RADiaz@dadeschools.net (305) 499-5050 ext. 5047

10. Ms. Ana Ramos-Gonzales, Budget Coordinator agramos-gonzalez@dadeschools.net (305) 995-2483 – Office Mr. Jesus Larranaga, Instructional Staffing Officer jlarranaga@dadeschools.net (305) 995-7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools.net (305) 995-7244 – Office

12.  General Reminders  Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.)  Email me with a general message “Please call me in reference to personnel matter”

13.  Attendance  Continue to be diligent in the monitoring of attendance of employees  Absence from Worksite Directives carryover to next year  Non-Reappointment of Custodians  Full-time hiring within the past five (5) years are eligible for Non-Reappointment  In order to Non-Reappoint you MUST have documented (through Central Region/OPS) professional responsibility and attendance concerns

14.  Suspensions  No Suspensions! Call Dr. Cruse-Sanchez  Student Success Centers  See Weekly Briefing #18052 – Procedures for Student Success Centers ▪ Student Success Centers provide an educational setting and safe haven for referred students (ages 11 and older) exhibiting Level III-IV behavior habitual Level II infractions of the Code of Student Conduct ▪ Requires completion of a form and parent permission (FM-7604, Rev 08-15) ▪ Contact me if they opt not to attend

15.  Pathways Procedures  See Revised WB #18281  Pathways program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations ▪ For students in grades 6-12 ▪ Requires completion of a form and parent permission (FM-7603, Rev 08-15); Contact me if parent refuses to sign ▪ Locations include: Jan Mann Opportunity School or Miami MacArthur South (see e-Folder) ▪ Chart identifying the location your school is assigned ▪ Transportation is provided to the 2 locations

16.  IEP and Matrix Information Report  FTE Reviews - February ▪ Purpose/Importance of this process  Personnel assignments are based upon data showing in SPED EMS  Verify with hard copy IEP/EP’s the following ▪ The document is up-to-date; ▪ Information correlates with what is being reflected in SPED EMS system;  Ensure that verification of the SPED EMS data occurs on an ongoing basis, but especially during FTE week

17.  Regional SPED Articulation meetings  Scheduled for Monday, February 25th at Booker T. Washington Senior High School – Media Center ▪ Secondary – A.M. and Elementary – P.M. ▪ Additional information forthcoming from Ms. Robinson  Principals need to confirm that the Articulation/Transition meetings occur as scheduled this will ensure a smooth process for the students  Gifted Referrals  See Weekly Briefing #18877  Provides specific strategies for increasing Gifted Referrals

18.  Testing Accommodations  All accommodations must be reflected in SPED EMS  Should be based on student needs and should not be made for preferential reasons  See Briefing #18636 for specific dates that SPED EMS entry is required  Procedures for the Spring and Summer 2016 Test Administrations  See Weekly Briefing #18887  All request for unique accommodations for FSA/FCAT 2.0/NGSSS EOC assessments MUST be approved by the Commissioner of Education  Written requests for unique accommodations must be submitted on the Unique Accommodations Request Form and in writing by the school principal on school letterhead to Dr. Rosalia G. Gallo, Instructional Supervisor, Division of Exceptional Student Education via fax: 305-596-5288 or school mail: Location #9618, by Friday, February 12, 2016  Complete copy of the student’s IEP/504 Plan must also be provided

19.  WB #TBA – Superintendent’s Outreach Roundtable Meeting with Student Leaders (Senior High only)  Scheduled at Miami Springs Senior High on Wednesday, February 17th at 9:00a.m. (Superintendent will begin the session)  Buses should arrive by no later than 8 a.m., if they are planning to have breakfast  WB #18844 –Values Matter Infusion for the Month of February - KINDNESS

20.  WB #18653 – It’s a Shared Responsibility: Rethink. Reshape. Reinforce. Summit  WB #18703 – Information Updated Regarding the 2015-2016 Florida Standards Alternate Assessment  WB #18838 – Leader-2-Leader Professional Development Program Course Offerings For February 2016  WB #18864 – Best Practices in Inclusive Education (BPIE) Assessment

21.  WB #18876 – Procedures for Initial Gifted placement with future services  WB #18877 – Gifted Referrals  WB #18881 – External Organizations Providing Services within Miami-Dade County Public Schools Survey  WB #18887 – ITS - Procedures for Accommodations for the Spring and Summer 2016 Test Administrations

22. Dr. Janice Cruse-Sanchez, Administrative Director Jcruse-Sanchez@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464 – Private Line (305) 305-499-5074 – Fax (786) 229-5412 Cell Rosa Lewis, Administrative Secretary 281981@dadeschools.net (305) 499-5050 ext. 5046

23. Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools.net (305) 995-7106 – Office

25.  Certificated employees must self- report an arrest within 48 hours to their site supervisor.  Once reported, the site supervisor must immediately request a Records Check by calling (305) 995- COPS

26.  Obtain the arrest affidavit from the employee and fax to office of professional standards (OPS).  OPS waits for final Court Disposition

27.  Based on nature of arrest and final Court Disposition, OPS addresses disciplinary measures (if employee has any updates regarding case have them inform you)

28.  If arrest rises to a level that warrants district disciplinary action, OPS will schedule a district level Conference-for-the-Record (CFR)

29.  If arrest does not warrant district disciplinary action, site administrator may effect closure as directed by OPS to:  Schedule a meeting to review report OR  Conduct a CFR and implement post conference measures, as necessary.

30.  WB #18149 – myON Literacy Program Information  WB #18796 – New FIU Bilingual Education Graduate Certificate Program for K-5 Teachers  WB #18835 – M-DCPS Mathematics Resources Showcase  WB #18839 – Social Sciences K-5 Social Studies Teacher Workshop  WB #18841 – ITS – 2015-2016 Mid-Year Assessment Analysis Report

31.  WB #18847 – ITS – Spring 2016 FSA Resources and Information  WB #18852 – Revised Minimum Eligibility Requirements for Temporary Instructors (Substitute Teachers)  WB #18856 – Substitute Reconciliation for Professional Development for “C.R.E.E.: Crea – Rescata – Enaltece el Espanol – Part 1”, Spanish Teachers  WB #18861 – Third Grade Promotion Requirements Letter

32. Ms. Lourdes P. Gimenez, Administrative Director lpgimenez@dadeschools.net (305) 499-5050 ext. 5056– Office (305) 470-9531 – Private Line (305) 499-5051 – Fax (305) 776-9223 – Cell Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048

33. Ms. Carmen G. Gutierrez, District Director Office of Professional Standards carmengutierrez@dadeschools.net (305) 995-7104 – Office

35.  FSA Updates  Learning Gains earned in one of 4 ways: ▪ Increase 1 Achievement Level ▪ Level 1 & 2 Students who increased by 1 subcategory ▪ Level 3 & 4 Students who increase their scale score ▪ Level 5 Students who scored at the same level  Schools must assess at least ninety-five (95) percent of their students

36.  English Language Learners  Included once they have been enrolled in school in the United States for two (2) years  Included for learning gains beginning with their first year in school in the United States  Testing Locations  check AC, clocks, and PA Systems now

37. Ms. Amelia Leth, Administrative Director Amelialeth@dadeschools.net (305) 499-5050 ext. 5059– Office (305) 470-9447 – Private Line (305) 499-5051 – Fax (786) 412-6796- Cell Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

39.  Florida Department of Health in Miami- Dade County “FTE Survey” WB#18849  conduct during the week of February 8 th through Friday, February 12 th  Emergency Bus Evacuation Drills  All schools are required to conduct during the first 6 weeks of each semester. The deadline to complete is March 4, 2016. (FM#1125)  Lockdown Drill (Code Yellow) during the month of February  SCRUB Report  Principals it is imperative that you follow through and resolve ASAP

40.  HIV/STD Semi-Annual Implementation Survey  WB #18871(Selected Principals) deadline to complete is Friday, February 12, 2016  Attendance  The 2nd Grading period ended on January 22nd. As a reminder, attendance certification  Attendance Review Committee Meeting (ARC) FM# 6704  Attendance Boundary Committee (ABC)  As a reminder, targeted and advised schools please review ABC Calendar

41.  Maintenance/Capital Improvements  Maintenance meeting was conducted on January 27, 2016. Please review and provide feedback if there are any discrepancies.  Please ensure that your ZM is assisting/helping resolve the minor issues that are within the scope of his work.  Pest removal issues, please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems”

42.  WB #18750 – Reminder to conduct School Bus Evacuation Drills  WB #18849 – Florida Department of Health in Miami-Dade County FTE Survey  WB #18871 – HIV/STD Semi-Annual Implementation Survey

43. Mr. Michael Lewis, Administrative Director mjlewis@dadeschools.net (305) 499-5050 ext. 5042 – Office (305) 470-1801, Private Line (786) 402-4070 – Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers ybusquet@dadeschools.net (305) 499-5050 ext. 5043 Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

45.  Refer to the email sent by Dr. Riestra Quintero on January 6th  Monitoring schedule - January 11, 2016 through March 10, 2016  Monitoring tools and checklists  Quality Assurance monitors will review a sample of the children's records and other pertinent documentation, as well as conduct classroom observations  A list of children's records will be sent one day prior to the visit  Contact Dr. Maite Riestra-Quintero, Executive Director 305-995-2951 or MRiestraQuint@dadeschools.net

46.  WB #18879 - Lottery/Registration Procedures and Attendance Guidelines for the Voluntary Prekindergarten (VPK) Program in Fee-Supported Non-Title I Schools  WB #18880 - Lottery/Registration Procedures and Attendance Guidelines for the Voluntary Prekindergarten (VPK) Program in Title I Schools  WB #18827 – Celebrate America Creative Writing Contest for Fifth Graders

47.  WB #18824 – Elie Wiesel Foundation's Prize in Ethics Essay Contest for SHS Juniors and Seniors  WB #18872 – The 8th Annual Every Drop Counts Poster Contest  WB #18881 – External Organizations Providing Services within Miami-Dade County Public Schools Survey  WB #18890 – "Connection" Newsletter For Parents

48.  WB #18845 – Take Our Daughters and Sons to Work® Day - February 5, 2016  WB #18846 – Free In-School Music Performance from Roots in the Schools

49. M s. Anamarie Moreiras, Administrative Director amoreiras@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 499-5076 – Fax (786) 402-4464 – Cell Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048