1. Pasco County District Finals Spring 2016 - Secondary

2. Policies and Procedures A.Resources B.Security C.Materials D.Administration E.Grading/Scanning

3. Resources

4. https://pasco.instructure.com/courses/246 District Finals Canvas Page

5. District Finals Blueprints All District Finals Blueprints can be accessed using the District Finals Blueprints Icon. These are stored in OneDrive. If you are prompted to log-in, this is the same log-in as your email. Username: full email address Password: same password as your email

6. Testing Schedule District Finals Testing Window is Monday, May 16 through Wednesday, June 8. Middle School – 40 minute assessment in a 50 minute assessment period High School – 80 minute assessment in a 90 minute assessment period [Provide school specific testing schedule information here, including courses tested and administration style]

7. Important Dates Change these dates if needed for your school to use results in your grades, but these are the absolutely latest. All answer sheets must be scanned by the end of the day on Wednesday, June 8. All grades must be transferred into eSembler from Performance Matters by the end of the day on Thursday, June 9. All makeups must be complete in enough time to for teachers to have grades and input them into eSembler prior to the grade submission deadline.

8. Security

9. Security Agreement Information It is required that all Assessment Coordinators and Test Administrators (teacher or proctor) that are involved in the administration of District Finals complete our District Security Agreement Can be found on District Finals Canvas Page You will first have to enroll in the course https://pasco.instructure.com/enroll/8H8T8Y, and then complete the Security Agreement. https://pasco.instructure.com/enroll/8H8T8Y If you have already completed it within the 2015- 2016 school year, you can access the agreement here (https://pasco.instructure.com/courses/83117)https://pasco.instructure.com/courses/83117 Please read and complete at this time.

10. Security Agreement Information A few key points: o Everything regarding the District Finals is highly secure. It will follow the same security protocols as state testing. You are NOT to: o Keep any test materials in any format. o Coach students in any way during the test. o View any of the test items prior, during, or after student testing. o Use my cell phone, check email, grade papers, or engage in other activities that will result in my attention not being on students at all times. o Partake in any of the prohibited activities listed on the security agreement you have signed. You MUST: o Read the script provided verbatim. o Keep a secure testing environment. o Complete all required documents provided by Assessment Coordinator. o Return all test materials as soon as possible after testing is complete.

11. District Finals Administration Record/Security Checklist For every testing group, a District Finals Administration Record/Security Checklist must be completed. Serves as: o Record of check-in/check-out of materials o Roster with passwords o Accommodations tracker o Attendance record Will be provided in your District Finals materials when checked-out Must be completed and returned with all District Finals materials to Assessment coordinator

12. District Finals Administration Record/Security Checklist

13. Secure Testing Environment All students should be assessed in a secure testing environment. When administering a Paper-Based Test, students must be seated at least 3 feet apart. When administering a Computer-Based Test, students should be arranged in a way that limits the access to view one another’s computer. All electronic devices should be turned off and out of reach of students. All content specific resources should be cleared from the testing environment, and all materials should be accounted for prior to students leaving the environment.

14. Testing Ratio To follow the model of the FLDOE testing ratios we are requiring a ratio of: 1 trained certified staff per 25 students for Computer-Based Testing 1 trained certified staff per 30 students for Paper- Based Testing Teachers may administer assessments to their own students for their own courses

15. Materials

16. Materials Check-In/Check-out Each day the Assessment Coordinator is expected to organize the check-out and check-in process for those Test Administrators giving an assessment that day. The District Finals Administration Record/Security Checklist must be used to record those materials that have been checked-out and checked-in each day. [Enter any school specific information here]

17. Administration

18. Accommodations As with any assessment, all accommodations required by a students’ IEP or 504 must be provided. The accommodations provided and if it was used must be documented on the District Finals Administration Record/Security Checklist, which can be found on the District Finals Resource Page under the District Finals Resource icon. Also, the Test Administrator will record that the accommodation was provided to the student and if the accommodation was actually used by the student when taking the assessment.

19. Oral Presentation The test must be read by a person, the computer cannot appropriately read the material to satisfy the accommodation requirement. For ELA tests (K-2 Humanities, English 3, and English 4), please follow the Oral Presentation Guidelines found on the District Finals Canvas page under the District Finals Resources icon. For all other District Finals, the entire assessment may be read to the student if necessary.

20. Extended Time Follow all specified time limits listed. If the students IEP or 504 simply states they should receive Extended Time, we will adhere to the state’s model of no more than a full school day.

21. Online Testing Student Preparation FAMILIARIZATION WITH THE ASSESSMENT PLATFORM IS ONLY REQUIRED IF THE STUDENT IS TAKING A COMPUTER- BASED ASSESSMENT, NOT A PAPER-BASED ASSESSMENT. o Online Video (Performance Matters Icon on District Finals Canvas Page) https://pasco.instructure.com/courses/2 46/pages/performance-matters- resources# OR o OLA Tool Test

22. Paper Administration Students may write in test booklets and blank areas of answer sheets. Although we recommend using a pencil, any writing utensil may be used on the answer sheets. All answer sheets must be scanned using the RICOH copy machine at the school the day the student took the test.

23. Administering Online

24. Preparing the Lab for Testing Post the generic student computer login information in a visible location: Username: aplus Password: aplus Post a reminder that students must click on the EXIT icon before closing Performance Matters to submit their test.

25. Student Login Students will first log in to the computer using the generic logins provided: Username: aplus Password: aplus The above logins will take the students to a streamlined desktop. First the student opens the “Spring-like” or “world” icon.

26. Student Log-in This will take them to the Test Launch Page. They will then select the Performance Matters District Finals Icon.

27. Student Login (cont’d) Log into Performance Matters Student Login: student number example: 312111 Password: district password example: Crazy13# Password is case sensitive with a capitol letter as the first letter of the password.

28. Testing All available tests will appear on the student’s Welcome Screen. Click on the test name to begin the test.

29. Summary of Symbols This screen will display a quick summary of the buttons available to students during the test. The test administrator may want to provide a printed page of these buttons for quick reference.

30. Start Screen The start screen displays the number of questions on the test and any special instructions. Note the Start button.

31. Navigation Answer each question. Use the Next and Previous buttons to navigate through the questions. In the top right-hand corner are any tools selected to appear for this test.

32. Pause and Resume If you need to stop the test, but aren’t ready to submit it for scoring, click Pause. You will be taken back to the welcome screen. Click the test name when you are ready to begin again. A summary of where you left off will appear. Just click Start to resume the test.

33. Finishing the test When you reach the last question on the test, you will see a Stop button. Click Stop after you’ve answered the last question.

34. Summary of Test Status A summary of your test status will appear, listing any questions left unanswered. Return to an unanswered question by clicking on it.

35. Testing (cont’d) To submit the test for grading, students must click the EXIT icon in the bottom right corner of the last screen. Once a student clicks EXIT, the test will no longer be available to them. If a student needs to complete a test at a later time, they can click the PAUSE icon.

36. Testing Session Expires

37. Student Lock Out A new functionality of the Performance Matters assessment platform locks a student’s test when they navigate outside of the browser window in which the test is open. If a student’s test becomes locked, contact the Assessment Coordinator to have this unlocked.

38. Testing (cont’d) Once exiting the test, students should log out of Performance Matters by clicking the Log Out icon. Timesaving Tip: When students logout, the log in screen reappears and will be ready for your next class!

39. Troubleshooting Green – Good Connectivity, answers are being saved Yellow – Connectivity is intermittent, answers may be saved Red – No Connectivity, answers are not being saved

40. Administering Paper & Pencil

41. Helpful Tips Please remind students not to fold, bend, staple the answer sheet. If students mark in the QR code area, the answer sheet will not scan! It recommended that a student uses a pencil on the answer sheets. Use a blank answer sheet if a student messes up their original one or doesn’t have a pre-slugged answer sheet provided. o The student must fill out their name and student id. Make sure the student also bubbles in the corresponding bubbles for the id.

42. Sample Answer Sheet

43. Grading/Scanning

44. Grading Procedures All grades must be transferred from Performance Matters to eSembler following the school’s grading policy. [School Specific Policy here] Use the Student Item Analysis Report in UNIFY to view individual student data. Data will be available the day after a student took an online assessment or the day after their answer sheet was scanned. If you do not see a specific students results in the Student Item Analysis Report the day after the student took the test, please contact the Assessment Coordinator immediately.

45. Logging into Performance Matters Go to the district website: http://www.pasco.k12.fl.us/ Select the Employees tab at the top of the page.

46. Logging into Performance Matters Under the Academic section, select myProgress.

47. Logging into Performance Matters This will take you to the District Single Sign-on Page Your login info is the same as your eSembler/Munis Employee Self- Service login username and password. Username: information prior to the @ symbol of the pasco email address Default Password: Munis ID or eSembler password *If you do not know your password, you can reset it here Reset Your eSembler/Munis Password (Links to an external site.)

48. Logging into Performance Matters Now you will be in the UNIFY part of Performance Matters (myProgress). Each person’s homepage may look slightly different depending on your security level.

49. Accessing Data using the Student Item Analysis Report in UNIFY In UNIFY, select the Test drop down menu and select Student Item Analysis.

50. Accessing Data using the Student Item Analysis Report in UNIFY Now you have to select a test. You will see all tests any of your students have taken, but you should only see your students’ data.

51. Accessing Data using the Student Item Analysis Report in UNIFY Once you have selected a test, you should see the report populate. You can find your individualized student results at the bottom of the report in the Score Tables.

52. Accessing Data using the Student Item Analysis Report in UNIFY This whole report is interactive! Please make sure to explore your data. You can also export your data by using the Excel or CSV export buttons.

53. Accessing Data using the Student Item Analysis Report in UNIFY The color coding on this report follows these thresholds: Red: 0-49% Yellow: 50-69% Green: 70-100%

54. Make-up Procedures Make-up exams should be scheduled and administered prior to grades being due for that grading period. When a make-up is not able to be given a grade should be assigned in accordance to the Excused Absence Policy in the SPP for the 2015-2016 school year.

55. Scanning Procedures If a school chooses to use Paper-Based Test Administration, it is the school’s responsibility to scan all answer sheets the day the students take the assessment using your RICOH copy machine. [School specific scanning procedures here] Prior to scanning, preview the answer sheets to make sure the QR code is clear of any stray markings, there is not any blank answer sheets included with completed answer sheets (unless the student truly earned a zero), and that there is no missing information on the answer sheet. Complete the Scan Log located next to copier each time you scan answer sheets to keep a log of what is scanned when. All other step-by-step directions on scanning can be found under the Performance Matters icon on the District Finals Canvas page.

56. District Final Feedback Form Per the District Security Agreement you have signed, you are not to look at the test or items. Because of this, please provide as specific feedback as possible based off of student account only. Provide all feedback using the District Finals Feedback Form on the District Finals Canvas Page. District Finals

57. Questions?