1. Picking up the Pieces: A Retro ETD Project at Utah State University Richard W. Clement Dean of Libraries Utah State University ETD 2013 University of Hong Kong September 2013

2. Utah’s land-grant university, founded in 1888 28,000 students; 1,000 faculty; six campuses 200 undergraduate, 90 masters, and 35 doctoral programs High research institution– particularly in Aerospace Engineering and Education. Utah’s land-grant university, founded in 1888 28,000 students; 1,000 faculty; six campuses 200 undergraduate, 90 masters, and 35 doctoral programs High research institution– particularly in Aerospace Engineering and Education. Utah State UniversityUtah State University

3. Merrill-Cazier Library Merrill-Cazier Library  New facility completed in 2005, 305,000 ft 2  nearly 2 million volumes  Automated storage and retrieval system with the capacity for over 1.5 million new volumes  Information Commons with 150 workstations and 35 group-study rooms

4. USU LibrariesUSU Libraries  Three libraries on six campuses  Strong emphasis on e-content: 200 databases, 60,000 e- journals, over 3 million eBooks  DigitalCommons, 36,000 items; over 1.7 million full- text downloads  USU Press is a part of the Library  Member of HathiTrust contributing USU Press backlist and other collections

5. About our Repository USU@DigitalCommons  Hosted Solution: bepress DigitalCommons platform  Goal: capture, preserve, and provide access to the scholarship and research conducted at Utah State University  Open Access Policy passed in May 2012  We are now in our fifth year of existence (founded November 2008)

6. What is in Digital Commons @ USU?What is in Digital Commons @ USU? 36,000 items ETDs 5.2%

7. Thesis Report Journal issue Journal article Book 30% ETDs 30% Books 20% Reports 20% Hosted journals

8.  2008 234  2009 255  2010 287  2011 264  2012 254  2013 91 (through July 1)

9. ETD Current ProcessETD Current Process Student submits to Proquest via USU interface Proquest Proquest Theses & Dissertations (Proquest metadata) Proquest Theses & Dissertations (Proquest metadata) USU Digital Commons (bepress metadata) USU Digital Commons (bepress metadata) ca. 250 per annum Metadata conversion

10. ETD Retrospective ProjectETD Retrospective Project Thesis selected Scanned OCR’d Metadata created Uploaded to Digital Commons

11. ETD Retrospective ProjectETD Retrospective Project

12. Actual WorkflowActual Workflow

13. Copyright ConsiderationsCopyright Considerations Pre-1923, in Public Domain Pre-1978, in Public Domain if no copyright assertion. Post-1977, under copyright. How to Proceed? Pre-1978 are all Public Domain and can be digitized. Post-1977 will be digitized and if an author objects, it will be removed.

14. 1. Locate all 14,000 theses and dissertations

15. 2. Organizing & Staging2. Organizing & Staging 2nd copies pulled from the stacks

16. (How to Scan?)(How to Scan?) Not with a flatbed scanner! With a high- speed sheet-fed scanner

17. 3. Physical Prep for Scanning3. Physical Prep for Scanning

18. 4. Scanning4. Scanning

19. 5. OCR, QC, & Metadata5. OCR, QC, & Metadata

21. Return to the ArchivesReturn to the Archives

22. Project StatusProject Status

23. How will this change Digital Commons?How will this change Digital Commons? Add 14,000 items to a total of 50,000 ETDs will comprise 30%

24. Questions? Richard W. Clement Dean of Libraries Utah State University richard.clement@usu.edu