1. Google Apps for Rice Students and Alumni Oracle Calendar Replacement Data Center Outage Barry Ribbeck IT Director for Systems, Infrastructure and Applications

2. 2 Google Apps for Students and Alumni PROS –Increased email space (1GB  7GB) –Improved collaboration tools (Docs) –New services (groups, video, maps, etc.) –Higher Ed (HE) intellectual property protection –No advertising scanning/ad bar on top of Rice/Gmail –Lifetime email address @rice.edu CONS Risks associated with cloud based service disruptions, identity theft, control of confidential and sensitive data.

3. 3 Challenges with forwarding through personal Gmail accounts Personal Google Account Terms: “By submitting, posting or displaying the content you give Google a perpetual, irrevocable, worldwide, royalty-free, and non-exclusive license to reproduce, adapt, modify, translate, publish, publicly perform, publicly display and distribute any Content which you submit, post or display on or through, the Services.” Rice Terms: “this Agreement does not grant either party any rights, implied or otherwise, to the other’s content or any of the other’s intellectual property.” For more information see - tinyurl.com/RiceGoogleApps/

4. 4 Oracle Calendar Replacement Recommendation of ITAC to proceed Contract negotiations same as Google for Students – pending Proceeding with test deployments scheduled for the summer

5. 5 Data Center Outage Reminder There will be a total data center outage 5:00-8:00 AM on Saturday, May 21 st Email, Main campus web site and DNS services will remain online, but all other services will be unavailable