2. State RBS Grant Program Program Administration NASBLA BLA Workshop 2016 Lexington, KY February, 17, 2016

3. State RBS Program FY-2016 Allocations – $114,325,732 transferred from DOI (Trust Fund) to USCG – $ 8,236,601 released from 2015 sequester – $ (7,774,150) sequestered in 2016 – $ (7,700,000) RBS Program Administration. *New* Includes the old $5.5M + 2%. As before, NLT $2M to be spent on Vsl Mfg Compliance. *New* $1.5M budgeted for survey.) – $ (5,354,409) for grants to non-profit organizations. (5% Same as previous auths.)

4. State RBS Program FY-2016 Allocations – $ (5,354,409) for grants to non-profit organizations. (5% Same as previous auths.) – $ 2,972,559 unused prior years admin funds – $ 1,171,488 recovered prior year grant funds (Predominantly FY-2013 expired funds.) – $105,877,821 Total distribution to states via prescribed allocation formula

5. State RBS Program COMPUTATION OF STATE ALLOCATIONS 1/3 Allocated equally each FY among eligible states 1/3 Allocated each FY among eligible States for the number of vessels numbered in the State 1/3 Allocated each FY for total State expenditures

6. State RBS Program TERMS & DEFINITIONS ALLOCATION – The amount of funds that are reserved for a State from Federal funds available during a fiscal year for the purposes of 46 U.S.C. Chapter 131. COOPERATIVE AGREEMENT – An agreement between a State and the U.S. Coast Guard that defines the relationship between the parties in carrying out recreational boating safety programs.

7. State RBS Program TERMS & DEFINITIONS DESIGNATED STATE AGENCY – The lead authority or agency designated by the Governor of a State to carry out the State’s recreational boating safety program. ELIGIBLE STATE – A State with a recreational boating safety program that has been approved by the Coast Guard as meeting the requirements of 46 U.S.C. 13103 and all applicable regulations.

8. State RBS Program TERMS & DEFINITIONS FEDERAL FISCAL YEAR – The 12-month period beginning on 1 October and ending on the following 30 September. MATCHING SHARE – That portion of total program costs required to be committed by the State to qualify for Federal funds. REIMBURSEMENT – Payment by Electronic Funds Transfer of the Federal share of a State’s expenditures for its boating safety program.

9. Eligibility Requirements IAW 46 U.S.C. 131 State Programs Must Include: An approved Vessel Numbering System A cooperative Boating Safety Assistance Program with the Coast Guard Sufficient patrol to ensure adequate enforcement of applicable state boating safety laws and regulations An adequate State Boating Safety Education Program An approved system for reporting Marine Casualties

10. Classification of Costs Direct Costs Those that can be clearly identified as being incurred in the performance of recreational boating safety activities.

11. Classification of Costs Typical Direct Costs – EMPLOYEE COMPENSATION – COST OF MATERIALS AND EQUIPMENT ACQUIRED SPECIFICALLY FOR RBS – OTHER ITEMS OF EXPENSE INCURRED SPECIFICALLY TO CARRY OUT RBS ACTIVITIES – SERVICES FURNISHED SPECIFICALLY FOR RBS BY OTHER AGENCIES

12. Classification of Costs Indirect Costs T hose costs not readily identified with RBS specifically but incurred for the joint benefit of multiple projects and other activities. Indirect costs are usually grouped into common pools and charged to benefiting objectives through an allocation process/indirect cost rate.

13. Classification of Costs Typical Indirect Costs – COST FOR TELEPHONE SERVICE – COST FOR INSURANCE OF BUILDING – BUILDING RENT – SERVICES FOR BUILDING MAINTENANCE

14. Allowable Costs COSTS FOR ADMINISTERING AND ENFORCING THE STATE RBS PROGRAM PERSONNEL COSTS FOR EMPLOYEES WHO WORK IN THE STATE RBS PROGRAMS COSTS RELATED TO SAFETY INSPECTIONS OF RECREATIONAL BOATS

15. Allowable Costs COSTS OF ATTENDING RBS MEETINGS AND CONFERENCES, BOTH IN-STATE AND OUT-OF-STATE, WHEN SUCH MEETINGS AND CONFERENCES ARE CLEARLY BENEFICIAL TO RBS COSTS RELATED TO ADMINISTERING AND OPERATING STATE VESSEL NUMBERING AND TITLING SYSTEMS, INCLUDING INVESTIGATIONS OF STOLEN BOATS.

16. Allowable Costs With Approval of Grantor Agency AUTOMATIC DATA PROCESSING BUILDING SPACE AND RELATED FACILITIES CAPITAL EXPENDITURES PROFESSIONAL SERVICES

17. Non-Allowable Costs BAD DEBTS CONTRIBUTIONS AND DONATIONS ENTERTAINMENT LEGISLATIVE EXPENSES

18. Exercise INDICATE IN THE ALLOWABILITY CODE COLUMN IF THE ITEM IS (A) ALLOWABLE, (B) ALLOWABLE UNDER CERTAIN EXCEPTIONS, OR (C) UNALLOWABLE. INDICATE IN THE REMAINING COLUMN IF THE COST DESCRIBED IS MOST LIKELY TO BE TREATED AS A DIRECT COST (DC) OR AN INDIRECT COST (IC) IN A DEPARTMENT’S ACOUNTING SYSTEM.

19. No.ELEMENT OF COST Allow ability Code Direct or Indirect 1BAD DEBTS 2 COST OF TRAINING LAW ENFORCEMENT PERSONNEL IN HORIZONTAL GAZE NYSTAGMUS 3BUILDING RENT 4 PERSONNEL COSTS FOR EMPLOYEES WORKING IN STATE RBS PROGRAM 5ADVERTISING EXPENSE (Employment Ads) 6EDUCATION EXHIBIT AT BOAT SHOW 7FIRE--INSURANCE--BUILDING 8ACQUISITION COST OF COMPUTER FOR BOAT 9COST OF RBS RESEARCH PROJECT 10CONTRIBUTIONS TO A POLITICAL PARTY 11 COST FOR EMERGENCY ASSISTANCE TO RECREATIONAL BOATER 12PRINTING AND REPRODUCTION COSTS 13DUES IN THE NATIONAL LOBBYING ASSOCIATION 14DUES OF EXECUTIVES IN PLUSH YACHT CLUB C A A A A A A B A C A A C DC IC DC IC DC RBS ONLY C

20. No.ELEMENT OF COST Allowability Code Direct or Indirect 15COSTS FOR ADMINISTERING THE RBS PROGRAM 16 (PERSONNEL COSTS FOR EMPLOYEES ENFORCING FISH AND GAME LAWS 17 COSTS FOR THE INVESTIGATION OF ACCIDENTS INVOLVING RECREATIONAL BOATS 18COSTS FOR INVESTIGATING STOLEN BOAT 19GIFTS FOR CLERICAL STAFF 20COST OF OUTSIDE PROFESSIONAL SERVICES 21COST OF CONSTRUCTION OF AN APPROVED PUBLIC ACCESS SITE 22PAPER TOWELS FOR WASHROOM 23POSTAGE FOR CHRISTMAS CARD MAILING LIST 24 RETAINER PAID TO AN ADVERTISING CONSULTANT FOR BOATING SAFETY PSAs 25OVERTIME PREMIUM 26TRAVEL TO ATTEND BOATING CONFERENCE 27 LUNCHEON COSTS INCURRED WHILE ENTERTAINING FEDERAL GOVERNMENT REPRESENTATIVES 28COST FOR BODY RECOVERY (Man jumps from bridge) A DC C A A C B A A IC C B DC A A C C RBS ONLY

21. No.ELEMENT OF COST Allowability Code Direct or Indirect 29 COSTS OF ESTABLISHING LOCAL WATERCRAFT CONTROLS REQUIRED FOR THE SAFETY OF BOATERS 30COSTS FOR BOAT TRAILERS 31WORKMAN'S COMPENSATION INSURANCE 32PUBLIC ACCOUNTING FEES 33 COSTS OF ESTABLISHING AND ENHANCING USCG WATERWAY MARKERS 34 LIFE INSURANCE ON DEPARTMENT HEAD WITH THE LOCAL GOVERNMENT AS BENEFICIARY 35 COSTS FOR ISSUING PERMITS FOR RACES AND REGATTAS TO ENSURE THE SAFETY OF PARTICIPANTS AND SPECTATORS ADC A A B C C A RBS ONLY

22. Reimbursement Amounts State reports allowable expenditures to Coast Guard Coast Guard reimburses State up to 50% of reported expenditures State receives reimbursement Options: 1. State spends $$ on RBS Program (preferred) 2. State spends $$ on whatever it wants

23. Program Compliance Visits Purpose: to insure compliance with the statutory and regulatory requirements of the RBS Grant Program Primary areas subject to approval; – Vessel numbering system – Law enforcement of applicable state boating laws and regulations – Boating safety education program – Marine casualty reporting system

24. Program Compliance Visits Planning schedule sent to each BLA. Some discrepancies noted to date include; – Late reporting of marine casualties – Improper validation sticker color/rotation – Missing federal equipment requirement in state law. – Temporary CON not in compliance with regulation Improper information or valid period

25. Program Compliance Visits Compliance visits will be joint program and financial when possible. Both program and financial coordinators will conduct the visit. This was based on input from the States.

26. QUESTIONS? W. Vann Burgess Program Operations U.S. Coast Guard Boating Safety Division (202) 372-1071 William.V.Burgess@USCG.mil