1. For Packs

2. Benefits of Scoutbook Online access for leaders, parents and scouts* Quick and easy advancement tracking Forums and messaging for communication Event Planning and tracking Attendance Payments / Fundraising ScoutNet connection Leader training

3. Navigation

4. My Dashboard – Administration Your Profile – Messages Send Message – Events Quick list of events Calendar – Reports Section headers expand and collapse Quick and easy viewing from dashboard

5. My Dashboard Before you get started your dashboard will look similar to this. You will need to update information in My Account and setup a Subscription before you can use the features of Scoutbook.

6. MY ACCOUNT, SUBSCRIPTIONS My Dashboard

7. My Account There are a number of options within your profile. Change your name, address, and phone number Add positions and roles Add training directly from ScoutNet using Setup, modify, and explore subscriptions

8. My Account Be sure to complete the My Positions and My Training sections. Once you have updated your roles, you will have access to Subscriptions. If you do not have a role updated with your profile, you will get a message that Subscriptions cannot be created.

9. My Scouting Positions Click Add and complete the form that appears. Be sure to click the “I agree to join the unit leader roster”. Once you have added Pack Admin and other roles you will be able to perform other functions in Scoutbook.

10. My Training Training can be entered by clicking the ScoutNET Sync button or adding training by hand. Required training will appear based on the roles you have selected in My Scouting Positions. As you add more training, the trained leader dial will increase.

11. My Training

12. Subscriptions Now that you have a basic profile setup you will need a subscription. Subscriptions vary based on your needs. As Pack Admin, you will be creating a subscription at the Pack Level. There is not a need to purchase Den or Family plans as long as everyone is connected in the Pack.

13. Subscriptions

14. You will receive a message and updated subscription information. Take note of the number of scouts. Our pack has a subscription for 110 scouts and currently only 66 are connected.

15. My Dashboard Once the subscription is setup, your dashboard will be update to include the Units you have access to view.

16. My Dashboard If you do not see the Units you expected, check your positions & roles.

17. MESSAGES, EVENTS, REPORTS My Dashboard

18. Messages Units you have access to and recipients will appear Send email or text and attachments

19. Events Events expands to quickly show upcoming events Click an individual event for a view of details, invitees, RSVP, comments View My Calendar Create New Events

20. Reports Report Builder to customize reports Individual scout records Pack attendance Build pack / den roster Counter for items needing approval, purchase, awarding

21. CLOSER LOOK AT CALENDAR FEATURES My Dashboard

22. My Calendar Please note this feature is still in Beta so it can be flakey at times. JTE and Advancement Planning options for each event RSVP option to help with head count and planning Permission slips option for youth Automatic email reminders of events (sometimes results in duplicate emails) Event description Place for agenda / minutes (admin only)

23. Detail of the event Invitees Comments RSVP and attendance are also options depending on the type of event and options selected. PACK level Attendance reports can later be reviewed if the attendance option is used within the calendar.

24. Colored calendar to quickly see den and pack level events Easy navigation between months and years Add events from this screen

25. My Calendar Number one question parents and leaders will ask, Why can’t I see my den? Navigate to the right corner and click the gear, be sure all the calendars have a check next to them and click Set.

26. Create a new Event When creating an event for the first time, it is important to note the Set option. Click Set to select the value you want for each field.

27. Create a new Event Once the Calendar has been selected, the invitees populates. Update the Start and End dates. The time options scroll up and down over the numbers Remember ‘Set’ to save your selection

28. JTE / Advancement Planning Manage Advancement option allows you to note the Planned Advancements at the event Plan for Excellence will help guide you with JTE. Slid the yes/no switches. Red (button right) is YES

29. RSVP Turning on RSVP puts a ‘?’ by each person invited. This is a great way to get a head count for your event. Parents can log in and select Yes / No / Maybe.

30. Set Reminders The event can email a reminder to everyone invited. Select how far in advance you want the reminder, click Set. Even if a parent has not logged into scoutbook, he will get an email.

31. Attendance This option can be tricky at first. You can only take attendance on the day/time or anytime after your event. Open your event and scroll to the bottom of the invitees list. You will be looking for the attendnace button. Click the button. Click on the image of each person who attended. Now click Save. You will now be able to see this events attendance report.

32. Attendance

33. REPORTS My Dashboard

34. Reports If a scout does not have a check box on a date, check the event he may not have been invited. This is a Pack level report. No Den report at this time. Not everyone has access to mark attendance on events so if this report does not reflect correctly, the pack admin should be able to update.

35. Reports Needs Approval, Needs Purchasing, and Needs Awarding are great for Advancement Chair. These three reports are generated when a scouts Advancement has been recorded.

36. Needs Approval Report

37. Needs Purchasing Report

38. Needs Awarding Report

39. MY UNITS My Dashboard

40. My Units From My Dashboard locate the My Units section. This is located under Administration. You will see information about your unit including the number of leaders, scouts, percent of leaders trained, upcoming events, awards, and Dens. From here – Pack RosterExport / Backup – Pack ForumEdit Pack – Send MessagePack Awards – Quick EntryPack Subscription – Pack ReportsCouncil

41. Unit information

42. Dens

43. You can select an individual den to see the specific leaders and scouts in that den, manage connections View the Den level calendar of events See leader to scout ratio Scouts progress to rank, parents, age, current rank

44. Connections Manager

45. At a Glance Pack Roster will generate a den or pack level roster that can be customized with address, phone number, email, parents, dob Pack Forum and Send Message are great ways to communicate with the parents, leaders and scouts. Quick Entry allows rank, awards, service, hiking and camping to be logged quickly to a large group with minimal clicks. Export / Backup allows you to save specific data to your device Edit Pack is the pack specific information and ScoutNET id and password

46. Unit Options

47. SCOUT Den

48. The Scout This section is full of great information about the scout His Profile Training Payment LogService Log ConnectionsCamping Log Advancement Hiking Log AwardsReports Leadership

49. The Scout Quick glance at advancements the scout has earned

50. Rank Advancement

51. Connections

52. Security If you are not connected to a scout within Scoutbook, you will get a message.

53. 53 Questions?