1. MATERIALS MANAGEMENT After Testing Part I November 2012

2. After Testing-Part I  Answer Documents  ID Sheets  Paper Bands  ADPL  Additional Help Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.2 Materials Management

3. Answer Documents Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.3

4. Materials Management Answer Documents  Precoded Answer Documents  Hand Gridded Answer Documents  Types of ID Sheets  What are Paper Bands? Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.4

5. Materials Management Answer Documents, ID Sheets, Paper Bands Precoded Answer Documents  The preprinted information on all precoded labels and answer documents must be verified for accuracy and completeness  The information submitted on the answer document should reflect the student’s status at the time of testing  Note: Inaccurate student information may prevent the current test administration data from merging with a student’s permanent record file. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.5

6. Materials Management Answer Documents, ID Sheets, Paper Bands Hand-Gridding Answer Documents  All answer documents and all students demographic information must be hand-gridded for students who did not receive a precoded answer document.  Test administrators must verify that the students identification information has been completed correctly before returning test materials at the end of the test administration.  All students’ information must be hand-gridded on the answer documents using a No. 2 pencil. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.6

7. Materials Management ID Sheets Types of ID Sheets  Class ID Sheets  Campus and Group ID Sheets  Void ID Sheets  The ID sheets are delivered in the Coordinator Materials Packages, and each has a unique role in the assessment process. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.7

8. Materials Management Class ID Sheets  At least one Class ID sheet should be submitted per group (grade, subject, or course and campus  The number and placement of the class ID sheet is especially important, as it determines the way in which Confidential Student Reports (CSR) is generated and delivered.  CSR will be returned under the name (teacher, counselor, or principal), that is printed on the Class ID sheet Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.8

9. Materials Management ID Sheets What is a Class and Group ID Sheet?  The Class and Group ID Sheets are used to show which answer documents fall into which category, or group, for each campus.  Campuses will not have a Campus and Group ID sheet for every group, but they should not have more than one per group. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.9

10. Materials Management ID Sheets Void ID Sheets  Void ID Sheets are used for answer documents that will not be scored. Answer documents that should go behind a Void ID sheet include:  Withdrawn students  Damaged answer documents Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.10

11. Materials Management Paper Bands What are paper bands?  Paper bands serve to keep all similar answer documents together with the appropriate ID sheet  They are distributed in the District and Campus Coordinator materials Packages.  The paper bands include the following label elements:  Campus name  Grade/Subject/Form  Package_of_ Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.11

12. Materials Management Answer Documents, ID Sheets, Paper Bands Additional Help on Answer Documents, ID Sheets, Paper Bands  Materials Management Answer Documents, ID Sheets, Paper Bands Module at http://TexasAssessment.com/Resourceshttp://TexasAssessment.com/Resources  User’s Guide at http://TexasAssessment.com/guidehttp://TexasAssessment.com/guide  Texas Assessment Computer Lab – room 412 staffed with Pearson support personnel for one-on-one help Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.12

13. Materials Management Answer Document Packing List (ADPL) Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.13

14. Materials List Answer Document Packing List  What is an Answer Document Packing List (ADPL)  Where do I find the ADPL?  Why is accuracy and completeness of the ADPL important?  Packing the ADPL Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.14

15. Materials Management Answer Document Packing List (ADPL) What is an Answer Document Packing List (ADPL)?  ADPLs are the master list showing all scorable documents in a shipment  The information on the ADPL is cross checked with the count on the Campus and Group ID sheet and the number of documents actually received.  The counts determine that all scorable materials have been returned for each campus. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.15

16. Materials Management Answer Document Packing List (ADPL) Why is accuracy and completeness of the ADPL important?  If the quantities of answer documents returned for a campus do not match those listed on the ADPL, processing for that campus may be delayed until the discrepancy is resolved.  It is critical that all counts match-up  ADPL  Campus/Group ID Sheets  Number of documents actually received  Note: Reports for an entire district cannot be generated until it has been determined that the return of scorable materials has been complete for each campus. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.16

17. Materials Management Answer Document Packing List (ADPL) Where do I find the ADPL?  The Answer Document Packing List (ADPL) for each administration is included in the District Coordinator Packet located in Box 1 (white box).  If you have a missing or lost ADPL, a generic one can be downloaded from the Texas Assessment website at http://www.texasassessment. com/Resources>Information> Additional>Resources http://www.texasassessment. com/Resources>Information> Additional>Resources Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.17

18. Materials Management Answer Document Packing List (ADPL) Packing the ADPL  ADPLs are the master list showing all scorable documents in a shipment, they should be placed inside the top of Box 1 before returning to Pearson.  The materials are packed according to the order of the campuses listed on the ADPL. beginning with the last campus listed and the quantity in the far right column. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.18

19. Materials Management Answer Document Packing List (ADPL) Additional Help on Answer Document Packing List (ADPL)  Materials Management Answer Document Packing List (ADPL) Module at http://TexasAssessment.com/Resourceshttp://TexasAssessment.com/Resources  User’s Guide at http://TexasAssessment.com/guidehttp://TexasAssessment.com/guide Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.19

20. Materials Management Q & A Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.20