1. Senior Community Service Employment Program Solicitation for Grant Applications June 5, 2012 11:00 a.m.

2. 2 SCSEP Solicitation for Grant Applications Welcome to Workforce 3 One!

3. 3 SCSEP Solicitation for Grant Applications Submitting Questions: Open Chat Drop-Down Menu  To submit a question, type the question in the text field and press your Enter/Return key. ‒ Please enter the name to whom the question is directed.  To send questions only to the presenters, select Presenters from the drop-down menu before pressing your Enter/Return key.  Change Text Size and Chat Color… Text Field

4. 4 SCSEP Solicitation for Grant Applications  To submit a question, type the question in the text field and press your Enter/Return key. ‒ Please enter the name to whom the question is directed.  Your name and your question will appear on your screen, indicating successful submission.  Questions are directly transmitted to presenters—no other participants will see your questions. Submitting Questions: Closed Chat Text Field Gary, where can I find today’s PPT?

5. 5 SCSEP Solicitation for Grant ApplicationsPractice In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

6. 6 SCSEP Solicitation for Grant Applications How To Participate in a Poll

7. 7 SCSEP Solicitation for Grant Applications Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

8. 8 SCSEP Solicitation for Grant Applications Featured Speakers Presenters  B. Jai Johnson, Grant Officer, ETA  Jeannette Flowers, Grant Management Specialist, ETA  Judith Gilbert, Team Leader, SCSEP National Office

9. 9 SCSEP Solicitation for Grant Applications B. Jai Johnson Office of Grants Management

10. 10 SCSEP Solicitation for Grant Applications Paneling Process

11. 11 SCSEP Solicitation for Grant Applications Paneling Process Orientation Materials  Today’s PowerPoint Presentation  Panelist Excel Workbook  Conflict of Interest Form  Security of Proposals Form  Assigned Panel Information  Deliberation Schedule  Solicitation for Grant Applications  Electronic Copies of Assigned Proposals POC: Jeannette Flowers 202-693-3322 or flowers.jeannette@dol.gov flowers.jeannette@dol.gov

12. 12 SCSEP Solicitation for Grant Applications Role of Panelist  Paneling is a full-time commitment  Commit to thoroughly reading and scoring each proposal prior to the deliberation calls which includes: –Review of the evaluation criteria –Review of each proposal based on the evaluation criteria and assigning a numerical rating for each criterion/sub-criterion –Documentation of your weakness statements for each criterion/sub- criterion to establish a clear relationship between the score awarded and the weaknesses identified –Finalizing weakness statements as a result of deliberation call –Submit the Excel Workbook for each application by email to the deliberation specialist within 24 hours after the deliberation call

13. 13 SCSEP Solicitation for Grant Applications Performance Excellence Partners, Inc.  Performance Excellence Partners, Inc. (PEP) has been retained by DOL to identify and procure panelists. You will be working for PEP to perform the panel deliberations.  PEP will provide information by email on invoice instructions and payment.  Please direct questions to: –Linda Metchikoff-Hooker at PEP dolpanelists@pep8a.com; 714-374-1140 (office); 714-374-1120 (fax)dolpanelists@pep8a.com

14. 14 SCSEP Solicitation for Grant Applications Role of the Deliberation Specialist  Ensure panelists receive a complete package of materials  Answer questions and concerns in a timely and professional manner  Facilitate calls to ensure a fair deliberation process  Ensure panel members are not pressured to change their ratings  Provide timely feedback to panelists if written evaluations are incomplete

15. 15 SCSEP Solicitation for Grant Applications I. Funding Opportunity Description

16. 16 SCSEP Solicitation for Grant Applications The Senior Community Service Employment Program (SCSEP) is the only Federally- sponsored employment and training program for low-income seniors who want to enter or re- enter the workforce. I. Funding Opportunity Description Dual goals:  Promote useful opportunities in community service job training  Move SCSEP participants into unsubsidized employment, where appropriate

17. 17 SCSEP Solicitation for Grant Applications I. Funding Opportunity Description SCSEP Expenditures  75% minimum for participant wages and fringe benefits  13.5% for administrative costs  11.5% for other program costs

18. 18 SCSEP Solicitation for Grant Applications  Eligibility  Priorities of service  Individual Employment Plans  Unsubsidized employment  Community service work- based training  Participant wages and fringe benefits  Host agencies  Maintenance of effort  Other permissible training  Extension of funding I. Funding Opportunity Description  Coordination with One-Stop Career Centers, state and local Workforce Investment Boards, state Units on Aging, Area Agencies on Aging, other grantees  Equitable distribution  Right of first refusal  Administrative costs  Non-Federal share requirement  Sub-recipients  Performance measures Key Aspects of SCSEP

19. 19 SCSEP Solicitation for Grant Applications II. Award Information

20. 20 SCSEP Solicitation for Grant Applications Funding Amount and Total Awards Approximate funding amount: $346,000,000 –78% of total appropriation for PY 2012 –Remaining 22% of funds are reserved for State formula-funded programs and are not included in the SGA II. Award Information

21. 21 SCSEP Solicitation for Grant Applications We anticipate 10-20 awards under this SGA  At least one award to an Indian or Native American organization  At least one award to an Asian and Pacific Islander organization II. Award Information

22. 22 SCSEP Solicitation for Grant Applications III. Eligibility Information

23. 23 SCSEP Solicitation for Grant Applications Eligible Applicants  Federal public agencies  Non-profit organizations  Tribal organizations  Consortiums See SGA for definitions of these terms and for eligibility and responsibility criteria III. Eligibility Information

24. 24 SCSEP Solicitation for Grant Applications III. Eligibility Information Evidence of Eligibility  Provide evidence of legal authority to operate a multi-state program  Apply to provide services in more than one state using SCSEPapply.org

25. 25 SCSEP Solicitation for Grant Applications Applicants may apply to receive a grant under one or more of the following 3 categories:  General national grant funds (mark “G”)  Indian or Native American set-aside grant funds (mark “I”)  Asian and Pacific Islander set-aside grant funds (mark “AP”) III. Eligibility Information

26. 26 SCSEP Solicitation for Grant Applications Cost-Sharing or Matching All applicants, including Federal agencies, must provide a minimum 10% non- Federal contribution to the program. The source of this non-Federal share is a required part of the budget submission. III. Eligibility Information

27. 27 SCSEP Solicitation for Grant Applications Jeannette Flowers Office of Grants Management

28. 28 SCSEP Solicitation for Grant Applications Deliberation Specialist Expectations

29. 29 SCSEP Solicitation for Grant Applications Materials  Today’s PowerPoint Presentation  Panelist Excel Workbook  Conflict in Interest Form  Security of Proposals Form  Assigned Panel Information  Deliberation Schedule  Solicitation of Grant Application  Electronic Copies of Assigned Proposals Note: Fax Forms to 202-693-2705 Panel Materials

30. 30 SCSEP Solicitation for Grant Applications Application Outline Applications must include the following or will be considered non-responsive and will not be considered: –(1) The Standard Form (SF) 424 –(2) The SF 424A –(3) Data Universal Numbering System (D–U–N–S®) Number –(4) Central Contractor Registry (CCR) registration –(5) Budget Narrative –(6) Technical Proposal –(7) Abstract –(8) Evidence of legal authority to provide services in multiple states –(9) Bids for locations of authorized positions in multiple states

31. 31 SCSEP Solicitation for Grant Applications Prior to deliberation call:  Read each proposal thoroughly without scoring  Review each proposal a second time against the evaluation criteria  Score each proposal against each criterion and sub-criterion  Assign a numerical rating for each criterion; then total the points for each criteria for a total score  Prepare weaknesses for each criterion and sub-criterion to account for any reduction of points from the maximum available point value when scoring. Please note the page number and section of the proposal, if applicable, when referring back to specific information or details in the proposal For each criterion:  Weaknesses must be included if any points are deducted  The number and significance of weaknesses for each criterion should correspond directly to the score  Provide full and complete sentences to support the weaknesses for each criterion Paneling Basics

32. 32 SCSEP Solicitation for Grant Applications  Applications should be assumed to start with full points (100 for general applicants, 105 for set- aside applicants).  The number of points allotted to each evaluation criterion should be derived in accordance with the number of associated subcriteria and utilized consistently across all applications.  As the proposal is read and weaknesses are documented, deduct a number of points appropriate to both the degree of the weakness and the point value associated with the relevant subcriterion. Using Criteria to Justify Scores

33. 33 SCSEP Solicitation for Grant Applications  When preparing weakness statements, please remember, the documentation is provided to assist the applicant in preparing future applications.  All panelist comments will be compiled into one report; ensure statements are clear and concise to avoid any appearance of contradiction.  Comments should be written with enough detail to stand alone.  All comments should be objective and refer to specific evaluation criteria. Documentation Tips

34. 34 SCSEP Solicitation for Grant Applications  Such as…  It appears…  It seems…  I believe…  The applicant claims…  The applicant should have…  If the applicant would have…  Questions (all questions and opinions must be captured under “Issues” or Comments”) Words or Phrases to AVOID

35. 35 SCSEP Solicitation for Grant Applications Examples: Weakness Statements #336 Good Deeds Private Nonprofit WEAKNESSES:  The applicant did not provide adequate data and analysis to demonstrate a clear and specific need for federal investment in the proposed activities. (see proposal: page 2, Statement of Need)  The applicant is missing a required partner. (see proposal, page 12, Project Management and Organizational Capacity)  The proposed time commitment of the staff is not sufficient to ensure proper direction, management, and timely completion of the project (see proposal, page 13, Project Management and Organizational Capacity)  The applicant did not clearly demonstrate a results-oriented approach to managing participant data. (see proposal, page 19, Outcomes and Deliverables)

36. 36 SCSEP Solicitation for Grant Applications Panelist Rating Workbook

37. 37 SCSEP Solicitation for Grant Applications

38. 38 SCSEP Solicitation for Grant Applications

39. 39 SCSEP Solicitation for Grant Applications

40. 40 SCSEP Solicitation for Grant Applications

41. 41 SCSEP Solicitation for Grant Applications Workbook Guidelines  Only enter whole numbers in the Workbook  Save your Excel Workbook in the following format: –Panel Letter, Panelist Last Name, Proposal #.xls (Example: Panel C, Smith,#10)  Only change the values in blue cells  To adjust zoom, select “View>>Zoom…” from the toolbar at the top of the screen  Save your excel workbook often [in order to not lose info in the event of computer outage or glitch]!!

42. 42 SCSEP Solicitation for Grant Applications Deliberation Process  Before the deliberation call [panelists discussion facilitated by Deliberation Specialist]: Read the assigned number of proposals; score each criterion and sub-criterion; and prepare written weaknesses for each criterion and sub-criterion  During the deliberation call: Actively participate in the discussion  After the deliberation call: –Adjust weakness statements and/or scores, if discussion or additional information deems an adjustment appropriate –Submit documentation in the Excel Workbook to the Deliberation Specialist by e-mail within 24 hours Sample E-mail Subject Line: Smith, Rating Sheet, #1  Please note: the deliberation specialist will be reading the workbooks and will return them to the panelist for revisions/clarifications if needed

43. 43 SCSEP Solicitation for Grant Applications Deliberation Schedule  Panelists will have three deliberation calls during the paneling period  Deliberation Specialists will provide conference call number and pass code that will be used for the deliberation calls  The first deliberation call is Thursday, June 7, 2012 ; the first two proposals should be read and scored by the time of that call

44. 44 SCSEP Solicitation for Grant Applications V. Application Review Information

45. 45 SCSEP Solicitation for Grant Applications Judith Gilbert SCSEP National Office

46. 46 SCSEP Solicitation for Grant Applications V. Application Review Information Evaluation Criteria  Reflect statutory criteria for selection of grantees listed in 514(c) of the OAA Amendments  Separate but overlapping criteria for general and set-aside applicants

47. 47 SCSEP Solicitation for Grant Applications V. Application Review Information Criteria – General applicants Points 1. Program design15 2.Performance30 3. Ability to administer the program30 4. Financial management capacity10 5.Partnerships15 Total100

48. 48 SCSEP Solicitation for Grant Applications V. Application Review Information Criteria – Set-aside applicants Points 1. Program design15 2.Performance30 3. Ability to administer the program30 4. Financial management capacity10 5.Partnerships15 6. Demonstration of need5 Total105

49. 49 SCSEP Solicitation for Grant Applications V. Application Review Information 1.Program Design (15 points)  Working with employers  Working with host agencies  Providing quality services to participants

50. 50 SCSEP Solicitation for Grant Applications V. Application Review Information 2.Performance (30 points) Panel does not score this section. Scores will be provided based on statistical analysis of the submitted information.

51. 51 SCSEP Solicitation for Grant Applications V. Application Review Information 2.Performance (30 points)  Greatest number served and most-in- need (7 points)  Community service employment (5 points)  Unsubsidized employment (8 points)  Core measures and additional indicators (10 points)

52. 52 SCSEP Solicitation for Grant Applications V. Application Review Information 3.Ability to Administer the Program (30 points)  Capacity to implement SCSEP  Ability to manage core functions and program operations – directly or through sub-recipients

53. 53 SCSEP Solicitation for Grant Applications V. Application Review Information 4.Financial Management Capacity (10 points)  Demonstration of strong accounting systems, fiscal controls, and previous grant fund management  Review of audited financial statements

54. 54 SCSEP Solicitation for Grant Applications V. Application Review Information 5. Partnerships (15 points)  Demonstrate that you have, or will develop, relationships with key partners

55. 55 SCSEP Solicitation for Grant Applications V. Application Review Information 6.Demonstration of Need (5 points) Set-aside applicants ONLY  May bid on any number of positions in any state or county, up to the maximum of 630  Justify your selection based on demonstrated need

56. 56 SCSEP Solicitation for Grant Applications What Next?

57. 57 SCSEP Solicitation for Grant Applications Please enter your questions into the Chat Room! Question and Answer Period

58. 58 SCSEP Solicitation for Grant Applications Share Your Ideas with Your Peers! Share your demand-driven strategic plans, models, innovations, resources, and ideas! You have the option to submit content for review by uploading the resource or providing a link to the resource.

59. 59 SCSEP Solicitation for Grant Applications Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

60. 60 SCSEP Solicitation for Grant Applications Stay Informed, Get Connected!

61. 61 SCSEP Solicitation for Grant Applications www.workforce3one.org For more information about the Workforce Investment System:  Visit www.careeronestop.orgwww.careeronestop.org  Call 1-877-US2-JOBS