1. Tulane University 1 How to Complete an Exempt Employee Exception Time Report Fall 2009

2. Tulane University Table of Contents 2 Presentation Purpose3 Frequent Time Reporting Errors 4 Monthly Exempt Examples5 Total Vacation Hours6 Total Sick Hours7 Other Hours: Jury Duty8 Other Hours: Non-paid Absence9 Employee Information and Signature10 Department Information and Signature 11 FAQ12

3. Tulane University 3 Purpose: The purpose of this presentation is to illustrate how to correctly record those hours that are an exception to regular hours on the Monthly Employee Exception Time report.

4. Tulane University 4 Frequent Time Reporting Errors  No exception report submitted to supervisor  Missing or incorrect social security numbers  Missing employee and authorized signatures on exception report  Time reported in days instead of hours  Illegible information on timesheets  Faxing documents (sometimes not legible)  Duplicate exception reports submitted to Payroll  Exception report submitted after the payroll processing deadlines

5. Tulane University Monthly Exempt Examples 5

6. Tulane University Total Vacation Hours (Monthly Exempt) 6

7. Tulane University Total Sick Hours (Monthly Exempt) 7

8. Tulane University Other Hours: Jury Duty (Monthly Exempt) 8

9. Tulane University Other Hours: Non-paid Absence (Monthly Exempt) 9

10. Tulane University Employee Signature (Monthly Exempt) 10

11. Tulane University Department Authorization (Monthly Exempt) 11

12. Tulane University 12 FAQs 1.Do I have to report less than four hours of missed time? The staff handbook requires exempt employees report half day increments. Any absence should be reported in advance to your supervisor. 2.Should I turn in an exception report even if I don’t have any time to report? No. Payroll does not require exempt employees to turn in an exception report if they have not taken any sick/vac/other unpaid time. 3.Last week, I took care of a personal matter and was out of the office for approximately 2 hours. Do I need to complete an exception report? While an exception report is not required, you should have received prior approval from your supervisor for this absence. Employees with patterns of abuse may be subject to disciplinary action. 4.As an exempt employee, do I have the discretion to set my own schedule? No. All employees are required to work during normal hours of operation. Any deviation from standard hours must be approved by your supervisor. 5.Can I decide which hours should be charged to sick time and vacation time when I am out of the office? No. Sick time should only be taken in the event you are sick.

13. Tulane University 13