1. Building a Public Health Informatics Division

2. OSDH Public Health Informatics Division Identify the needs Develop the proposal Establish division Reality check Getting agency buy-in Next steps

3. Unmet Needs Meaningful Use o Planning o Communication o Organization IT Consolidation o Staff Loss o Defining roles Retiring workforce Standardization o Data collection o Analytics o Reporting Enterprise support o Intranet o Enterprise solutions eMPI Integration

4. No Centralized Support Informatics activities located in division with Vital Records and Discharge Data Unclear support for program areas Unclear support from leadership Lack of structure

5. Develop a Plan Determine and document need Look to the future and think enterprise Clearly define functions, roles and responsibilities Develop organization chart Utilize documents developed by the IDPN

6. Functions of an Informatics Division Vision and Strategy Portfolio and Resource Management Informatics Capacity Regulatory Standards and Quality Performance Improvement Vision (Big Picture thinking) Strategic Direction and Planning Directing Strategic Projects Prioritizing When projects should be pursued Value added – ROI Funding Leveraging resources ISD Contract Management Workforce development Collaboration with stakeholders and partners Facilitating relationships between programs and ISD Governance Technology Data IT Security Policy Legal strategy across systems and states Laws and policies Privacy Security Infrastructure standards Data standards Analytics standards Integration and Interoperabilit y standards System evaluation CQI of the system Desired outcomes Quality of measures Data Quality Applied research Project Management Policy Internal Capacity – Dedicated Access (availability) – Healthcare IT, State IT, Department IT Source: ASTHO 2012 Informatics Director Peer Network Meeting

7. OSDH Informatics Division Proposal Proposal for Public Health Informatics Division o developed and submitted July 2013 o revised and resubmitted August 2013 o Approved September 2013 Division established October 1, 2013 o Located in Administrative Services - Chief Operating Officer o Staff of 1 temporary position

8. OSDH Informatics Division Responsibilities IT Liaison o Service Agreements o Purchase approvals o Coordinating activities Meaningful Use o Centralized process and communication Project Coordination Enterprise Solution Management Policy Development

9. Agency Buy-In Announcement Stress customer service focus Establish Advisory Board o Vision o Strategic Planning o Informed customers through project updates

10. Blurred Lines Clearly identify responsibilities among o Informatics o IT Oversight Committee o IT Ensure leadership support

11. Next Steps Staff, staff, staff Strategic planning Standards and policy development Contact Information: Rebecca Moore beckim@health.ok.gov 405.271.3751