1. Welcome to the Green Capacity Building Grants Orientation Webinar Series January 11 th, 2010 1:00 - 2:30 pm E.S.T.

2. 2 Green Capacity Building Grants Orientation Webinar Series 2 Webinar Platform: Participant View Attendee List Chat Room Presentation Slide Area Status Options Full Screen

3. 3 Green Capacity Building Grants Orientation Webinar Series 3 Submitting Questions  To submit a question, type the question in the text field and click the arrow button.  Please enter the name to whom the question is directed.  To send questions only to the presenters, select Presenter from the drop-down menu before clicking the arrow button.  Questions will be answered at appropriate times during the presentation. Arrow Button Text Field Gary, where can I find today's PPT? Drop-Down Menu

4. 4 Green Capacity Building Grants Orientation Webinar Series 4 Submitting Questions  To submit a question or comment, type the question in the text field and click the arrow button.  Please enter the name to whom the question is directed.  Your name, the text “Submitted Question,” and your question will appear in red on your screen, indicating successful submission.  Questions are directly transmitted to presenters—no other participants will see your questions. Gary, where can I find today’s PPT? Text Field Arrow Button

5. 5 Green Capacity Building Grants Orientation Webinar Series 5Practice In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

6. 6 Green Capacity Building Grants Orientation Webinar Series 6 How to Participate in Polls

7. 7 Green Capacity Building Grants Orientation Webinar Series 7 Access to Webinar Resources Email & Password WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

8. 8 Green Capacity Building Grants Orientation Webinar Series 8 Today’s Presenters Speakers  Tom Hooper, Program Manager, Business Relations Group, Office of Workforce Investment  B. Jai Johnson, Grant Officer, Division of Federal Assistance  Ross Van Horn, SGA Lead, Business Relations Group, Office of Workforce Investment  Megan Baird, Program Officer, Business Relations Group, Office of Workforce Investment Moderator:  Charles Cox, Workforce Analyst, Business Relations Group, Office of Workforce Investment

9. 9 Green Capacity Building Grants Orientation Webinar Series 9 Charles Cox Workforce Analyst Business Relations Group

10. 10 Green Capacity Building Grants Orientation Webinar Series 10 Today’s Agenda  Green Capacity Building Grant and American Recovery and Reinvestment Act Overview  Roles and Support  Grant Start-up Logistics  Performance Reporting

11. 11 Green Capacity Building Grants Orientation Webinar Series 11 A. Yes B. No C. Not sure Discussion Question #1 As an existing Department of Labor grantee, will your Green Capacity Building grant have the same project director as your current ETA grant?

12. 12 Green Capacity Building Grants Orientation Webinar Series 12 Open Chat What are some of the lessons learned under your existing DOL grant that could be applied to your new Green Capacity Building grant?

13. 13 Green Capacity Building Grants Orientation Webinar Series 13 Contact Information  Once your key program point of contact is in place, please alert your Federal Project Officer.  The Business Relations Group should also be notified of all program contacts and any changes to program contacts during the life of the grant: –Send an email to the Green Jobs mailbox: Green.Jobs@dol.gov with all relevant contact information Green.Jobs@dol.gov –Subject line of the email should read: Green Capacity Building Program Contact

14. 14 Green Capacity Building Grants Orientation Webinar Series 14 Next Steps: Future Training Step 1: Grantees will listen to 4 recorded/interactive sessions on the following topics (Please note: Grantees must be registered on Workforce 3 One to access the recordings). A.Introduction to Financial Reporting: http://www.workforce3one.org/view/3000914758141611670 B.Financial Management Principles: http://www.workforce3one.org/view/3000914831758578573 http://www.workforce3one.org/view/3000914831758578573 C.Introduction to Grant Applications and Forms: http://www.workforce3one.org/view/3000914831964994677 D.Introduction to Procurement Requirements: http://www.workforce3one.org/view/3000914833849989433 *It is suggested that both program and financial staff review this information

15. 15 Green Capacity Building Grants Orientation Webinar Series 15 Next Steps: Future Training, Continued Step 2: Following the recorded sessions, grantees are to submit any questions or note areas where they need more clarification to the green jobs inbox at Green.Jobs@dol.gov by Friday, February 5, 2010. Green.Jobs@dol.gov In the subject line include the grant and subject that corresponds to the recorded/interactive sessions. Example Subject Line: Green Capacity Building - Financial Based on the types of questions submitted, ETA will determine the best method for responding and providing additional technical assistance (i.e., conference call, Webinar, or Frequently Asked Question document). We anticipate that follow-up will occur before the end of February.

16. 16 Green Capacity Building Grants Orientation Webinar Series 16 Tom Hooper Program Manager Business Relations Group ARRA and SGA Highlights

17. 17 Green Capacity Building Grants Orientation Webinar Series 17 Green Capacity Building Overview The purpose of the grant is to support capacity building for organizations to provide training for entry-level positions leading to career pathways and/or additional training in energy efficiency and renewable energy industries, as well as other occupations and industries.

18. 18 Green Capacity Building Grants Orientation Webinar Series 18 Green Capacity Building Factoids  62 awards were made to organizations ranging from approximately $42,000 to $100,000  Awards were made to grantees from seven programs  Grant summaries may be found at: http://www.doleta.gov/pdf/GreenJobs.pdf http://www.doleta.gov/pdf/GreenJobs.pdf

19. 19 Green Capacity Building Grants Orientation Webinar Series 19 Green Capacity Building Grants

20. 20 Green Capacity Building Grants Orientation Webinar Series 20 Roles and Support Ross Van Horn SGA Lead Business Relations Group

21. 21 Green Capacity Building Grants Orientation Webinar Series 21 Regional Map

22. 22 Green Capacity Building Grants Orientation Webinar Series 22 Update your Contact Information  Any time the main point of contact for your grant changes, please remember to alert your Federal Project Officer and the National Office.  Federal Project Officers and the National Office regularly sends out email blasts to grantees. Please make sure your email system does not confuse our communication as spam.

23. 23 Green Capacity Building Grants Orientation Webinar Series 23 DOL/ETA Program Office  The National Program Office has several functions: –Develops the ARRA technical assistance plan –Reviews grantee performance reports –Supports the Community of Practice –Periodically requests additional information about your grant

24. 24 Green Capacity Building Grants Orientation Webinar Series 24 SGA Leads  Located in the Business Relations Group in ETA’s Office of Workforce Investment  Work closely with the FPOs  Knowledgeable about workforce challenges, industry trends, and innovative strategies in specific high-growth industries  Communicate frequently with the grantees regarding TA events and policy decisions  Review modification requests

25. 25 Green Capacity Building Grants Orientation Webinar Series 25 DOL/ETA Grant Officer  The Grant Officer performs official grant duties: –Maintains official grant documents-modifications, extensions, etc. –Approves all purchases over $5,000

26. 26 Green Capacity Building Grants Orientation Webinar Series 26 Product Dissemination and Replication  Grantees may develop solutions-based models and products for dissemination –Will be shared with and implemented by other organizations and industry leaders –Grantees will receive training on preparing and packaging their “products” for dissemination

27. 27 Green Capacity Building Grants Orientation Webinar Series 27 Workforce 3 One www.wfsolutions.workforce3one.org/ www.wfsolutions.workforce3one.org/

28. 28 Green Capacity Building Grants Orientation Webinar Series 28 Discussion Question Do you anticipate developing workforce solutions as a result of this grant award?

29. 29 Green Capacity Building Grants Orientation Webinar Series 29 Technical Assistance Grantees can expect to receive the following technical assistance during the life of their grant: –Technical assistance from Federal Project Officers –Comprehensive training –Access to a pool of subject matter experts –Grantee coaching –Virtual Learning Events –Technical Assistance Institutes

30. 30 Green Capacity Building Grants Orientation Webinar Series 30 Green Jobs Community of Practice http://greenjobs.workforce3one.org http://greenjobs.workforce3one.org Green Jobs Community of Practice http://greenjobs.workforce3one.org http://greenjobs.workforce3one.org

31. 31 Green Capacity Building Grants Orientation Webinar Series 31 Open Chat 1)Please tell us what kinds of challenges you anticipate during the life of your grant. 2)Please tell us what kinds of Technical Assistance would be valuable to help you address those challenges.

32. 32 Green Capacity Building Grants Orientation Webinar Series 32 Grant Start-up Logistics B. Jai Johnson, Grant Officer Division of Federal Assistance

33. 33 Green Capacity Building Grants Orientation Webinar Series 33 The Grant Award  Grant Award Letter  Grant Agreement - Notification of Award Obligation  Application for Federal Assistance SF-424  Administrative Costs  Solicitation  Part I - Statement of Work  Part II - Budget Information – SF424a  Part III - Assurances/Certifications  Part IV - Special Clauses and Conditions  Additional Provisions

34. 34 Green Capacity Building Grants Orientation Webinar Series 34  Acknowledgements of Award  Payment Management System –Information and forms on www.doleta.gov/grants under Payment Informationwww.doleta.gov/grants  ETA’s on-line Grantee Fiscal Reporting System – SF 9130 –Information to access system on www.doleta.gov/grants under Financial Reporting www.doleta.gov/grants Passwords/PINs are sent separately after supplying the necessary information --- Once you receive them please DO NOT LOSE THEM! Grant Award Letter

35. 35 Green Capacity Building Grants Orientation Webinar Series 35 Grant Agreement Notification of Award Obligation  Project title –American Recovery and Reinvestment Act – Green Jobs Grants  Grant awardees' identifying information  DOL identifying information –Agreement # GJ-XXXXX-10-60-A-XX  Period of performance  Award amount  Regulations and costs principles  Signatures

36. 36 Green Capacity Building Grants Orientation Webinar Series 36 Notification of Award Obligation Regulations and costs principles  Code of Federal Regulations (CFR) can be found at http://www.gpoaccess.gov/cfr/index.html http://www.gpoaccess.gov/cfr/index.html –Uniform Administrative Requirements 29 CFR Part 95 - Institutions for Higher Education 29 CFR Part 97 - State/Local Governments and Indian Tribes –Cost Principles 2 CFR 220 (OMB Circular A-21) – Educational Institutions 2 CFR 225 (OMB Circular A-87) – State/Local Governments and Indian Tribes 2 CFR 230 (OMB Circular A-122) – Non-profit Organizations –Other Requirements (As Applicable)

37. 37 Green Capacity Building Grants Orientation Webinar Series 37 Application for Federal Assistance SF-424  Submitted by grant applicant  Incorporated in grant packet

38. 38 Green Capacity Building Grants Orientation Webinar Series 38 Statement of Work  Grantee’s original proposal –Includes Technical Proposal, Abstract, and Timeline  Budget

39. 39 Green Capacity Building Grants Orientation Webinar Series 39 Special Clauses and Conditions  Special Clauses –Budget Line Item Flexibility –Indirect Cost Rate and Cost Allocation Plan  Special Conditions –Federal Project Officer –Equipment –Program Income –Intellectual Property Rights –Evaluation –Reports Quarterly Financial and Performance Reports

40. 40 Green Capacity Building Grants Orientation Webinar Series 40 Please enter your questions into the Chat Room! Question and Answer Period

41. 41 Green Capacity Building Grants Orientation Webinar Series 41 Introduction to Grant Modification and Procurement Processes Tom Hooper Program Manager Business Relations Group

42. 42 Green Capacity Building Grants Orientation Webinar Series 42 Discussion Question 1.Will you be making major equipment purchases as part of your capacity building efforts? 2.If so, when do you anticipate making the purchase and what sort of equipment?

43. 43 Green Capacity Building Grants Orientation Webinar Series 43 ETA Expectations  Grant activities will begin immediately  Submission of timely and accurate reports  Grants will be monitored closely by Congress, the White House, and the public

44. 44 Green Capacity Building Grants Orientation Webinar Series 44 What is a Modification?  A modification is the formal process used to make changes to your grant agreement if necessary and appropriate.  Changes to the grant agreement may not be implemented until official written notification of approval is received from the Grant Officer.

45. 45 Green Capacity Building Grants Orientation Webinar Series 45  Prior written DOL approval is required for: –Budget transfers--when there are certain types of changes to your budget –Equipment purchases (Greater than $5,000) –Changes to the approved Scope of Work Grant Modification

46. 46 Green Capacity Building Grants Orientation Webinar Series 46 What is the Process?  Any changes proposed must be discussed/reviewed by your Federal Project Officer  Be certain that you base subsequent budget modification requests on the latest approved budget

47. 47 Green Capacity Building Grants Orientation Webinar Series 47 What should be included in a modification request? For extension and scope of work changes, please include the following:  Detailed justification regarding why the modification is needed, and identifying the challenges/issues that lead to the need for a modification  Status of outcomes and deliverables, and what grant activities will take place to support the outcomes and deliverables, if the request is approved;  An up-to-date timeline of grant activities that includes key activities and outcomes to be achieved for the time remaining in the grant if the modification is granted  An updated budget and budget narrative as appropriate

48. 48 Green Capacity Building Grants Orientation Webinar Series 48 What are some common problems with modification requests?  Lack of detail regarding the nature and substance of the request  Not signed or submitted by the grant signatory  Mathematical errors  Timeliness of submission  Lack of response to requests for additional information or clarification  Lack of justification regarding why a change is proposed

49. 49 Green Capacity Building Grants Orientation Webinar Series 49 What Documentation is Needed?  SF 424A for budget modification  Narrative justification & description  Bids for equipment purchases  Information regarding procurement procedures  Updated timeline for grant activities when appropriate Submit final modification documents to your FPO

50. 50 Green Capacity Building Grants Orientation Webinar Series 50 What happens to my request once it has been submitted?  FPO review and concurrence  Concurrence from the National Office when appropriate  Process in the region for approval -or- forward to the National Office Grant Officer for approval  Notification, in writing, of the approval

51. 51 Green Capacity Building Grants Orientation Webinar Series 51 Please enter your questions into the Chat Room! Question and Answer Period

52. 52 Green Capacity Building Grants Orientation Webinar Series 52 Quarterly Performance Reporting Megan Baird Program Officer Business Relations Group

53. 53 Green Capacity Building Grants Orientation Webinar Series 53 Quarterly Reports  All ARRA High Growth and Emerging Industries (HGEI) grantees are required to submit a quarterly report to ETA, due 45 days after a quarter ends –This includes (1) quarterly performance report (for training grantees only) (2) quarterly narrative report (for all grantees, both training and non-training)  As part of the quarterly reporting process, Green Capacity Building grantees are required to only submit a quarterly narrative report

54. 54 Green Capacity Building Grants Orientation Webinar Series 54 Quarterly Reports – Narrative  Quarterly Narrative Reports provide a detailed, narrative account of program activities undertaken during the quarter, such as: –Summary of Grant Activities –Status Update on Leveraged Resources –Status Update on Strategic Partnership Activities –Timeline for Grant Activities and Deliverables –Status of Deliverables and Capacity Building Activities –Key Issues and Technical Assistance Needs –Best Practices and Success Stories –Additional Information

55. 55 Green Capacity Building Grants Orientation Webinar Series 55 Interim Reporting Process  ARRA HGEI OMB-approved Performance Reporting Format: Currently under development A suggested quarterly narrative report template will be provided  Data Collection System: Anticipated to be available July, 2010, for use to report for the quarter ending June 30, 2010 All quarterly performance reports will be submitted through the data collection system when available.  ALL grantees must follow the Interim Reporting Process at this time, until the Data Collection System is available.

56. 56 Green Capacity Building Grants Orientation Webinar Series 56 Interim Reporting Process  Submit to ETA via email quarterly narrative report –Must be submitted in Word format; –Must be submitted via email by the report due date to both your FPO and BRG (green.jobs@dol.gov); andgreen.jobs@dol.gov –Must include the following information in the report submission email: SGA Type (i.e. Green Capacity Building) Grantee Name Grant Number Report Quarter End date (i.e. 12.31.09) Program Contact Information Attached Narrative Report  Reports are due 45 days after a quarter ends

57. 57 Green Capacity Building Grants Orientation Webinar Series 57 Quarterly Performance Reporting Schedule QuarterPeriod CoveredDue 1Oct 1-Dec 31February 12 2Jan 1- Mar 31May 15 3Apr 1-Jun 30August 14 4Jul 1- Sep 30November 14 *Should the due date of the reports fall on a Saturday or Sunday, the report is due the Friday before.

58. 58 Green Capacity Building Grants Orientation Webinar Series 58 The Value of Performance and Outcomes Reporting  Reporting successes of high-profile programs to Congress, Administration, OMB, GAO, etc.  Demonstrating Grant Outcomes to investors and partners  Illustrating Return on Investment (ROI)  Building additional strategic partnerships and leveraging resources

59. 59 Green Capacity Building Grants Orientation Webinar Series 59 Summary  Three reports due each quarter 1.Quarterly Performance Report (narrative only) 2.Quarterly Financial Report (ETA-9130 Form) Grantees will begin viewing Webinar tutorials on financial management training 3.ARRA 1512 Reporting (December 7, 2009) Please access the following link to access the recording, transcript and handouts: http://www.workforce3one.org/view/5000934148185209402/info http://www.workforce3one.org/view/5000934148185209402/info In addition  Final Report due at the end of the grant

60. 60 Green Capacity Building Grants Orientation Webinar Series 60 Please enter your questions into the Chat Room! Question and Answer Period

61. 61 Green Capacity Building Grants Orientation Webinar Series 61 Business Relations Group U.S. Department of Labor Employment and Training Administration 200 Constitution Avenue, NW Room N-4643 Washington, DC 20210 Website: http://www.doleta.gov/BRG/http://www.doleta.gov/BRG/ Email: green.jobs@dol.govgreen.jobs@dol.gov T: (202) 693-3949

62. 62 Green Capacity Building Grants Orientation Webinar Series 62Summary  Overview of the Green Capacity Building Grant  Role of the FPO and National Office  Review of the grant award and related documents  Modification and Procurement Process  Reporting process

63. 63 Green Capacity Building Grants Orientation Webinar Series 63 Next Steps 1.Listen to the recordings for a.Introduction to Financial Reporting b.Financial Management Principles c.Introduction to Grant Applications and Forms d.Introduction to Procurement Requirements 2.Submit your questions to Green.Jobs@dol.gov by Friday, February 5, 2010 Green.Jobs@dol.gov

64. 64 Green Capacity Building Grants Orientation Webinar Series 64 Next Steps, Continued 3.Join the Green Jobs Community of Practice (http://greenjobs.workforce3one.org/)http://greenjobs.workforce3one.org/ 4.Review the materials available through the Green Jobs COP and participate in a discussion or comment on a blog

65. 65 Green Capacity Building Grants Orientation Webinar Series 65 Submit your content to Workforce 3 One at: submissions@workforce3one.org submissions@workforce3one.org Share Your Ideas with Your Peers! Share your demand-driven strategic plans, models, innovations, resources, and ideas! Simply log on to Workforce 3 One and look for the “Share Content” link located on the Homepage.

66. 66 Green Capacity Building Grants Orientation Webinar Series 66 Access to Webinar Resources Email & Password WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

67. 67 Green Capacity Building Grants Orientation Webinar Series 67 Stay Informed, Get Connected! Workforce 3 One:  Communities of Practice Communities of Practice  Recovery Clearinghouse Recovery Clearinghouse  Live and Archived Webinars Live and Archived Webinars  Podcasts Podcasts  Monthly Newsletters Monthly Newsletters  Thousands of User-Generated Resources! Thousands of User-Generated Resources! For more information about the Workforce Investment System:  Visit www.careeronestop.orgwww.careeronestop.org  Call 1-877-US2-JOBS

68. 68 Green Capacity Building Grants Orientation Webinar Series 68 www.workforce3one.org