1. W ELFARE S ERVICES Emergency Preparation and Response Ward Council & Specialists Training

2. 2 “… the time has come to get our houses in order.... There is a portent of stormy weather ahead to which we had better give heed" President Gordon B. Hinckley

3. 3 September 11, 2001 World Trade Center And ye shall hear of wars and rumors of wars: see that ye be not troubled: for all these things must come to pass, but the end is not yet. For nation shall rise against nation, and kingdom against kingdom...

4. 4 September 2005 … and there shall be famines, and pestilences, and earthquakes, in divers places. All these are the beginning of sorrows.(Matthew 24:6-8) Hurricane Katrina

5. 5 Worldwide Disasters Repeated warnings have been given that destructive events will occur in our lifetimes: D&C 1:12 – Prepare for that which is to come D&C 1:17 – Calamities D&C 29:16 – Hailstorm D&C 45:31 – Disease D&C 63:33 – Wars

6. 6 Levels of Preparation Individual Preparation Individual Preparation Family Preparation Family Preparation Ward Preparation **** Ward Preparation **** Stake Preparation Stake Preparation Multi-Stake Preparation Multi-Stake Preparation Area Preparation Area Preparation Church Preparation Church Preparation

7. 7 Member Responsibilities Individual members and their families have the primary responsibility for emergency preparation, including: Family evacuation and meeting plans Family evacuation and meeting plans Important documents Important documents Storage of basic foods, water, clothing, and first aid supplies Storage of basic foods, water, clothing, and first aid supplies Storage of fuel, if possible Storage of fuel, if possible Maintenance of financial reserves Maintenance of financial reserves Reporting to ward leaders Reporting to ward leaders https://www.lds.org/topics/ emergency-preparedness https://www.lds.org/topics/ emergency-preparedness

8. 8 Ward Emergency Response Plan Ward Plan in the event of an emergency Ward Plan in the event of an emergency Prepared by Ward Welfare Committee Prepared by Ward Welfare Committee Under direction of Bishop Under direction of Bishop Ward Emergency Preparedness Specialist called to assist Ward Emergency Preparedness Specialist called to assist Updated periodically Updated periodically Ward Em Planning Guide: Ward Em Planning Guide: https://providentliving.lds.org/bc/ providentliving/content/emergency response/PD10052395_000 Emergency Response Guide[1].pdf providentliving/content/emergency response/PD10052395_000 Emergency Response Guide[1].pdf

9. 9 Ward Responsibilities Planning Develop emergency preparation and response plans that include: Ways to encourage members to prepare for emergencies Ways to encourage members to prepare for emergencies An inventory of ward members with emergency related skills and equipment An inventory of ward members with emergency related skills and equipment Plans to help those with special needs Plans to help those with special needs Communication plans (directories, maps, assigned responsibilities, etc.) Communication plans (directories, maps, assigned responsibilities, etc.)

10. 10 Emergency Response Plan Pandemics Pandemics Flash Floods Flash Floods Extreme Temperatures Extreme Temperatures Thunderstorms/Lightning Thunderstorms/Lightning Earthquakes Earthquakes Hazardous Material Incidents Hazardous Material Incidents Radioactive Waste Incidents Radioactive Waste Incidents Acts of Terrorism Acts of Terrorism Possible Local Disasters

11. 11 Emergency Response Plan A disaster has a cascading effect which impacts infrastructure Transportation Transportation Electrical Electrical Communications Communications Water Water Fuel Supplies Fuel Supplies Air Contamination Air Contamination Impact of Disasters on the Infrastructure

12. 12 Emergency Response Plan Bishopric Bishopric Ward Welfare Committee Members Ward Welfare Committee Members - High Priest Group Leader - Elders Quorum Presidency - Ward Mission Leader - Relief Society Presidency - YM & YW Presidency - Primary Presidency Ward Emergency Response Specialist Ward Emergency Response Specialist Ward Emergency Communications Specialist Ward Emergency Communications Specialist Ward Clerks Ward Clerks Ward Emergency Response Team

13. 13 Emergency Response Plan Prepares Ward Em Response Plan Prepares Ward Em Response Plan Creates lists of ERT and ward members Contact Phone numbers Creates lists of ERT and ward members Contact Phone numbers Surveys Members for Emergency related Skill and Equipment Surveys Members for Emergency related Skill and Equipment Creates list of members with special needs Creates list of members with special needs Creates Map showing Members location Creates Map showing Members location Creates list of Emergency Phone Numbers Creates list of Emergency Phone Numbers Ward Em Preparedness Specialist

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16. 16 Map showing Member’s homes

17. 17 Member’s Homes Index

18. 18 Emergency Phone Numbers

19. 19 Emergency Response Plan Fill Positions based on immediate needs

20. 20 Emergency Response Plan High Priests High Priests - First Aid - Transportation - Home Teaching reporting tree Elders Quorum Elders Quorum - Search & Rescue - Home Teaching reporting tree Ward Mission Leader Ward Mission Leader - Sheltering Areas of Responsibility

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22. 22 Emergency Response Plan Prepares Ward Em Communication Plan Prepares Ward Em Communication Plan Transmit Ward Status & Plans to Stake Transmit Ward Status & Plans to Stake Receives Messages from Stake Receives Messages from Stake Utilizes Radio in GW Clerk’s Office Utilizes Radio in GW Clerk’s Office Coordinates Communications for Ward Leaders: (FRS, GMRS, Frequencies) Coordinates Communications for Ward Leaders: (FRS, GMRS, Frequencies) Coordinates Frequencies with Stake ECS Coordinates Frequencies with Stake ECS Ward Em Communications Specialist

23. 23 Emergency Response Plan Internet (email, social media, Skype) Internet (email, social media, Skype) Text message (cell phones) Text message (cell phones) Amateur Radio (radio GW Clerk’s Offc) Amateur Radio (radio GW Clerk’s Offc) Family walkie-talkies (FRS, GMRS) Family walkie-talkies (FRS, GMRS) Personal Contact via foot, bicycle, etc Personal Contact via foot, bicycle, etc Full time missionaries available to help Full time missionaries available to help Alternative Communications

24. 24 Emergency Response Plan In case all normal communications are down In case all normal communications are down Ward Leaders are recommended to purchase personal HT (handheld) radio (Baofeng 82hp; inexpensive, durable & 4 bands) Ward Leaders are recommended to purchase personal HT (handheld) radio (Baofeng 82hp; inexpensive, durable & 4 bands) Ward Em Communications Specialist will program them with standardized frequencies and train members on proper use of HT radios Ward Em Communications Specialist will program them with standardized frequencies and train members on proper use of HT radios Radio Recommendation

25. 25 Emergency Response Plan Bishop: contacts Ward Em Response Team and activates Ward Emergency Response Plan Bishop: contacts Ward Em Response Team and activates Ward Emergency Response Plan Start a telephone tree Start a telephone tree Report back to Bishop, status of ward members Report back to Bishop, status of ward members Send out Home Teachers, or other members, to check on those not able to contact Send out Home Teachers, or other members, to check on those not able to contact Minor Disaster Activation

26. 26 Emergency Response Plan Determine Impact of Local Disaster Determine Impact of Local Disaster Determine Response to Disaster Determine Response to Disaster - Evacuation - Shelter in Place - Local Response - Evacuation - Shelter in Place - Local Response Bishop: activates Ward Em Response Plan Bishop: activates Ward Em Response Plan Bishop: contacts Ward Em Comm Specialist, ECS Bishop: contacts Ward Em Comm Specialist, ECS Ward ECS: contacts Emergency Response Team Ward ECS: contacts Emergency Response Team Meet at Em Response Center (G/W meetinghouse) Meet at Em Response Center (G/W meetinghouse) Prepare Ward Em Response Plan Prepare Ward Em Response Plan Assigns individuals to specific areas of responsibility Assigns individuals to specific areas of responsibility Major Disaster Activation

27. 27 Emergency Response Plan Decide on Objectives for Response to Emergency (ICS 202) Decide on Objectives for Response to Emergency (ICS 202) Set Priorities Set Priorities Assign People & Resources to meet each Objective (ICS 204) Assign People & Resources to meet each Objective (ICS 204) Ensure a Record is kept of Important Activities (ICS 214) Ensure a Record is kept of Important Activities (ICS 214) Ward Emergency Action Plan (EAP)

28. 28 Emergency Response Plan Planning Process

29. 29 Emergency Response Plan Planning Process

30. 30 Emergency Response Plan Planning Process

31. 31 Emergency Response Plan Planning Process

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35. 35 Ward Responsibilities During an Emergency Cooperate with civil authorities both in planning and in responding when disasters occurCooperate with civil authorities both in planning and in responding when disasters occur Respond to instructions or counsel from civil authorities and Church leadersRespond to instructions or counsel from civil authorities and Church leaders Assess the needs of members and conditions of Church facilitiesAssess the needs of members and conditions of Church facilities Address the physical, emotional and spiritual needs of peopleAddress the physical, emotional and spiritual needs of people Request Church resources as neededRequest Church resources as needed Report needs and conditions to Church leadersReport needs and conditions to Church leaders

36. 36 Emergency Response Plan Name, title and unit of the reporting officer Name, title and unit of the reporting officer How the presiding officer can be reached How the presiding officer can be reached Description, location and magnitude of the emergency Description, location and magnitude of the emergency Numbers of members injured, missing, or dead Numbers of members injured, missing, or dead Location and extent of damage done to Church or member property Location and extent of damage done to Church or member property Actions being taken to help those in distress Actions being taken to help those in distress Needed assistance that is unavailable locally Needed assistance that is unavailable locally Report to Area Rep via Stake President

37. 37 Coordination During Emergencies

38. 38 Use of Church Buildings “With the approval of a member of the Presidency of the Seventy, Church buildings may be used as shelters, feeding stations,… during emergencies. Stake and ward council members ensure that those using the buildings maintain Church standards of conduct, including the Word of Wisdom, when they are in the buildings.” (Handbook of Instructions, Book 1, Section 5.1.3)

39. 39 Emergency Response Plan Most preparations should be done well in advance of a situation. We are first responsible for the safety and welfare of ourselves and our families. Police, fire, and other emergency personnel are in charge of directing volunteer efforts. We are there to supplement their efforts. When we are able to assist others, we must respect their privacy, their property, and their decisions. General Guidelines

40. 40 Safety Is In Obedience “The Lord has warned and forewarned the members of His Church against future tribulations and has given counsel, through His servants, on how to prepare for difficult times. Such tribulations may include civil turmoil, ethnic strife, war, pestilence, famine, and natural (Harold B. Lee, in Conference Report, Apr. 1943, 129). disasters. The Church of Jesus Christ of Latter- day Saints is ever alert to such calamities, both to help its people prepare and to be of service to those who become victims.”