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As Is Future, Alaska & Providers ITOTS Working Group August 18, 2008
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Infant & Toddler Connection of Virginia Agenda Interim changes15 As is process flow80 min Future process flow10 min Alaska System20 min Provider database30 min Provider process flow25 min
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Infant & Toddler Connection of Virginia ITOTS Changes v 1.5 Several reports are not calculating the age of children correctly. Child Status List, Children Open By Age, Children Open Older Than Three, Initial Progress Assessment Not Entered, Number Percent Open Children By Age, Table 1-A Open By Age Race Ethnicity, and Table 2-A Settings by Age,
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Infant & Toddler Connection of Virginia ITOTS Changes v 1.5 Change name of the “Number and Percent Open by Age” report to read “Point in Time Count”. Change the export routine so that leading zeros are not dropped in Social Security and MEDICAID numbers. Require that Medicaid numbers include exactly 12 digits.
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Infant & Toddler Connection of Virginia ITOTS Changes v 1.6 Remove race/ethnicity from search for a likely match. Change racial and ethnic categories to match the new OSEP categories. Develop enhancements to allow systems to close ‘lost’ clients.
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ITOTS “As-Is” Process Flow Diagram
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Infant & Toddler Connection of Virginia Main Flow
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Infant & Toddler Connection of Virginia 1.00 Referral
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Infant & Toddler Connection of Virginia 2.00 Intake
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Infant & Toddler Connection of Virginia 3.00 Eligibility Determination
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Infant & Toddler Connection of Virginia 4.00 Service Assessment
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Infant & Toddler Connection of Virginia 5.00 IFSP Management
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Infant & Toddler Connection of Virginia 6.00 Delivered Services
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Infant & Toddler Connection of Virginia 7.00 Billing
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Infant & Toddler Connection of Virginia 8.00 Child Transition / Discharge
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Infant & Toddler Connection of Virginia 8.00 Child Transition / Discharge
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Infant & Toddler Connection of Virginia 8.00 Child Transition / Discharge
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Infant & Toddler Connection of Virginia 9.00 Progress Measurement
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Infant & Toddler Connection of Virginia 12.00 Administrative Functions
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Infant & Toddler Connection of Virginia 10.00 Complaints & Due Process
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Infant & Toddler Connection of Virginia 10.00 Complaints & Due Process
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Infant & Toddler Connection of Virginia 11.00 Monitoring Data
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Infant & Toddler Connection of Virginia 11.00 Monitoring Data
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Infant & Toddler Connection of Virginia FUTURE FLOW
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Infant & Toddler Connection of Virginia 1. CHILD DEMOGRAPHICS
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Infant & Toddler Connection of Virginia 2. HEALTH
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Infant & Toddler Connection of Virginia 3a. REFERRALS
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Infant & Toddler Connection of Virginia Referral In Data Entry
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Infant & Toddler Connection of Virginia 3b. SCREENING
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Infant & Toddler Connection of Virginia 4. EVALUATION
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Infant & Toddler Connection of Virginia EVALUATION
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Infant & Toddler Connection of Virginia OUTCOMES
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Infant & Toddler Connection of Virginia 5. INDIVIDUALIZED FAMILY SERVICE PLAN / ENROLL
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Infant & Toddler Connection of Virginia IFSP
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Infant & Toddler Connection of Virginia IFSP SERVICES
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Infant & Toddler Connection of Virginia ENROLLMENT
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Infant & Toddler Connection of Virginia 6. CONTACT LOG
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Infant & Toddler Connection of Virginia 7. REFERRALS OUT
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Infant & Toddler Connection of Virginia REFERRALS
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Infant & Toddler Connection of Virginia MISCELLANEOUS
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Infant & Toddler Connection of Virginia 8. INSURANCE / ADULT DEMOGRAPHICS
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Infant & Toddler Connection of Virginia ADULT SEARCH
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Infant & Toddler Connection of Virginia ADULT SELECTION
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Infant & Toddler Connection of Virginia ADULT DATA ENTRY
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Infant & Toddler Connection of Virginia 9. CHILD PROFILE
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Infant & Toddler Connection of Virginia 11. PROVIDER INFORMATION
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Infant & Toddler Connection of Virginia Provider Credentialing and Training
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