1. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type

2. © 2006 Nova Scotia Government All rights reserved. Agenda u Welcome u Introduction of trainers u Objectives and overview of the course u Logistics and ground rules

3. © 2006 Nova Scotia Government All rights reserved. Logistics and Ground Rules u Training facility information (breaks, lunch, etc.) u Cell phones and blackberries on silent mode u No emails during training u Participate in group activities u Respect time frames

4. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type Change to Appointment Type Change to Appointment Type Reports and Auditing Overview Change to Appointment Type Job Share Organizational Change

5. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type Objectives At the end of this course, you will be able to: u Explain Change to Appointment Type u Explain Job Share u Explain an Organizational Change u Audit transactions to validate results

6. © 2006 Nova Scotia Government All rights reserved. Overview Change to Appointment Type Change to Appointment Type Reports and Auditing Overview Change to Appointment Type Job Share Organizational Change

7. © 2006 Nova Scotia Government All rights reserved. Overview u Explain a Change to Appointment Type and Organizational Change u Explain the Contract Elements that will be covered in this course At the end of this module, you will be able to:

8. © 2006 Nova Scotia Government All rights reserved. Personnel Administration Actions covered in this Course: u Change to Appointment Type u Organizational Change

9. © 2006 Nova Scotia Government All rights reserved. Contract Elements (IT0016)

10. © 2006 Nova Scotia Government All rights reserved. Contract Types PermanentProbationaryTermCasual SpareSubstitute Long Term Substitute Temporary Job ShareApprenticeHRDC Casual Surplus Teacher Exchange Teacher Contract Board Member Probationary Job Share

11. © 2006 Nova Scotia Government All rights reserved. Probationary Period

12. © 2006 Nova Scotia Government All rights reserved. Module Review (User Guide Page 1-8) 1.Name four Contract Types available in SAP. 2.What are two Personnel Actions covered in this course? 3.What is a Contract Element Infotype? 4.What is a Probationary Period?

13. © 2006 Nova Scotia Government All rights reserved. Answers to Module Review 1.Name four Contract Types available in SAP. Four contract types are probationary, permanent, casual, job-share. 2.What are two Personnel Actions covered in this course? Two personnel actions covered in this course are Change to Appointment Type and Organizational Change.

14. © 2006 Nova Scotia Government All rights reserved. Answers to Module Review Cont’d 3.What is a Contract Element Infotype? The Contract Elements Infotype stores data related to the employee’s employment contract (e.g. Casual, term, or probationary). 4.What is the Probationary Period? The Probationary Period is the length of time the employee will remain in the contract type specified. Time periods can exist in Days, Weeks, Months or Years (e.g. 120 days).

15. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type Change to Appointment Type Change to Appointment Type Reports and Auditing Overview Change to Appointment Type Job Share Organizational Change

16. © 2006 Nova Scotia Government All rights reserved. At the end of this module, you will be able to: u Explain a Change to Appointment Type Action u Explain the different reasons associated with the Change to Appointment Type action Change to Appointment Type

17. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type u Change to Appointment Type reasons: –Granted Permanent Status –Granted Term Status –Granted Temporary Status –Granted Casual Status –Granted Probationary Status –Percent Change –Granted Substitute Status –Granted Long Term Sub Status –Granted Spare Status –Job Share (Owner) –Flexible Pension Option Percent Change

18. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type Employee Planned Working Time -Work Schedule Rule -Employment Percent Basic Pay -Cap Util.lvl -WkHr period -Annual Salary -Amount Contract Elements -Contract Type -Probationary Period Organizational Assignment -Personnel Structure Contract -Organizational Plan Percentage

19. © 2006 Nova Scotia Government All rights reserved. Organizational Assignment Before Change to Appointment Type After Change to Appointment Type

20. © 2006 Nova Scotia Government All rights reserved. Planned Working Time

21. © 2006 Nova Scotia Government All rights reserved. Basic Pay

22. © 2006 Nova Scotia Government All rights reserved. Contract Elements

23. © 2006 Nova Scotia Government All rights reserved.  Exercises: Process Change of Appointment Type Actions with reason: 1. Percent Change 2. Flexible Pension Option Percent Change 3. Sub to Long Term Sub Status  Exercises: Process Change of Appointment Type Actions with reason: 1. Percent Change 2. Flexible Pension Option Percent Change 3. Sub to Long Term Sub Status Demonstration and Practice

24. © 2006 Nova Scotia Government All rights reserved. Module Review (User Guide Page 2-10) 1.List four different Change to Appointment Type reasons. 2.What type of work schedule rule must be chosen for a part-time employee? 3.What is meant by employment percent and provide an example for a part-time employee?

25. © 2006 Nova Scotia Government All rights reserved. Answers to Module Review 1.List four different Change to Appointment Types reasons. Granted Permanent StatusGranted Term Status Granted Temporary StatusGranted Casual Status Granted Probationary StatusPercent Change Granted Substitute StatusGranted Long Term Sub Status Granted Spare StatusJob Share (Owner) Workforce Reduction Option 2.What type of work schedule rule must be chosen for a part- time employee? A work schedule rule that starts with PT must be chosen for a part- time salaried employee, the actual number of hours worked must be chosen for an hourly employee. For Teachers only one work schedule is used and the percentage is adjusted.

26. © 2006 Nova Scotia Government All rights reserved. Answers to Module Review 3.What is meant by employment percent and provide an example for a part-time employee? Employment percent represents the % of time the employee works. For example, if the employee works full-time or is an hourly employee, then their percentage is 100%. If the employee is a salaried employee or a Teacher and works part-time, then their percentage is 01-99%.

27. © 2006 Nova Scotia Government All rights reserved. Job Share Change to Appointment Type Change to Appointment Type Reports and Auditing Overview Change to Appointment Type Job Share Organizational Change

28. © 2006 Nova Scotia Government All rights reserved. At the end of this module, you will be able to: u Explain a Change to Appointment Type for Job Share Owner u Explain the Job Share Work Schedule u Explain Basic Pay while on Job Share Change to Appointment Type – Job Share Owner

29. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type – Job Share Owner u Prerequisite – the employee subgroup must be changed on the owner’s position to job share salary or job share hourly u Change of Appointment Type for the job share owner must be processed before the partner

30. © 2006 Nova Scotia Government All rights reserved. Change to Appointment Type – Job Share Owner Cont’d u The two key infotypes that must be maintained during this action are: –Planned Working Time – a job share work schedule must be chosen for all non-teaching employees (JH – Hourly, JS – Salary). Note: for Teaching employees the percentage must be changed –Basic Pay – verify the capacity utilization level and work hours(days) per period reflect the new planned working time u It is important to note that a Change to Appointment Type action may impact the employee’s entitlement to quotas and benefits.

31. © 2006 Nova Scotia Government All rights reserved.  Exercise: Process a Change of Appointment Type for the Job Share Owner  Exercise: Process a Change of Appointment Type for the Job Share Owner Demonstration and Practice

32. © 2006 Nova Scotia Government All rights reserved. Module Review (User Guide Page 3-7) 1. What action is used to process a Job Share for the owner? 2. What Work Schedule Rules must be used when processing a job share for an employee? 3.What prerequisite must have taken place prior to processing a Change to Appointment Type for the job share owner?

33. © 2006 Nova Scotia Government All rights reserved. Answers to Module Review 1.What action is used to process a Job Share for the Owner? The action used to process a Job Share for the Owner is a change to Appointment Type. 2. What Work Schedule Rules must be used when processing a job share for an employee? When processing a job share, you must choose a work schedule rule beginning with JH for Job Share Hourly or JS for Job Share Salary.

34. © 2006 Nova Scotia Government All rights reserved. Answers to Module Review 3.What prerequisite must have taken place prior to processing a Change to Appointment Type for the job share owner? The employee subgroup must be changed on the owner’s position to job share salary or job share hourly

35. © 2006 Nova Scotia Government All rights reserved. Organizational Change Change to Appointment Type Change to Appointment Type Reports and Auditing Overview Change to Appointment Type Job Share Organizational Change

36. © 2006 Nova Scotia Government All rights reserved. At the end of this module, you will be able to: u Explain an Organizational Change for a Job Share Partner. u Explain how an Organizational Change affects benefits and quotas. Organizational Change – Job Share Partner

37. © 2006 Nova Scotia Government All rights reserved. Organizational Change – Job Share Partner u Organizational Change reason codes (covered in this module): –Job Share (Partner) –End Job Share (Partner) u It is important to note that an Organizational Change action may impact the employee’s entitlement to quotas and benefits.

38. © 2006 Nova Scotia Government All rights reserved. Organizational Change – Job Share Partner Cont’d u The three key infotypes that must be maintained during this action are: –Organizational Assignment – the position number of the job share owner is used –Planned Working Time – a job share work schedule must be chosen for all non-teaching employees (JH – Hourly, JS – Salary). Note: for Teaching employees the percentage must be changed –Basic Pay – verify the capacity utilization level and work hours(days) per period reflect the new planned working time

39. © 2006 Nova Scotia Government All rights reserved. u In some instances, a PA40 Hire Action may need to be processed to hire a new employee to fill the position as a job share partner. Job Share Partner – New Hire

40. © 2006 Nova Scotia Government All rights reserved.  Exercise: Process an Organizational Change action for the Job Share Partner  Exercise: Process an Organizational Change action for the Job Share Partner Demonstration and Practice

41. © 2006 Nova Scotia Government All rights reserved. Module Review (User Guide Page 4-10) 1.What are the two actions that can be processed to fill a position as a job share partner? 2.What are the three key infotypes that need to be maintained during the Organizational Change action?

42. © 2006 Nova Scotia Government All rights reserved. Module Review 1.What are the two actions that can be processed to fill a position as a job share partner? Hire and Organizational Change 2.What are the three key infotypes that need to be maintained during the Organizational Change action? Organizational Assignment, Planned Working Time and Basic Pay

43. © 2006 Nova Scotia Government All rights reserved. Reports and Auditing Change to Appointment Type Change to Appointment Type Reports and Auditing Overview Change to Appointment Type Job Share Organizational Change

44. © 2006 Nova Scotia Government All rights reserved. At the completion of this module, you will be able to use the following tools and reports to obtain all information relevant to the auditing of each transaction: –PT50 – Quota Overview –S_PH0_48000450 – Monitoring of Tasks –ZRHRPA003 – School Board Audit Report –PC_M07_CALC_SIMU – Payroll Simulation –ZRHRPY033 – Smoothing Adjustment Report –ZRHRTM010 – Consecutive Substitution Days Reports and Auditing

45. © 2006 Nova Scotia Government All rights reserved. S_PH0_48000450 – Monitoring of Tasks

46. © 2006 Nova Scotia Government All rights reserved. ZRHRPA003 - PA Audit Report

47. © 2006 Nova Scotia Government All rights reserved. u Final Review u Review of Course Objectives u Course Evaluation Course Review and Evaluation

48. © 2006 Nova Scotia Government All rights reserved. Review of Course Objectives At the end of this course, you should be able to: u Explain a Change to Appointment Type u Explain a Job Share Owner u Explain an Organizational Change – Job Share Partner u Audit transactions to validate results

49. © 2006 Nova Scotia Government All rights reserved. Please complete the course evaluation sheets. u Your input will help to shape future enhancements in the SAP R/3 Training Program Evaluation