1. 1 Schedule Control with Microsoft Project 2003 P roject M anagement M ethodologies Laura Williams, PMP

2. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 2 Schedule Control What is the goal? Monitor schedule performance Analyze variances Predict future performance

3. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 3 What is the process? Baseline at project’s start Record status in a timely manner Adjust the project plan to reflect reality Analyze the results of the status information using critical path method calculations and variance tools

4. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 3 Baseline the Schedule Baseline at project’s start Tools Tracking Save Baseline Gives us the means to know or recall our original estimates

5. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 4 Status the Schedule Activities can be in a variety of ‘states’ Should have started and finished and didn’t Should have started and finished and started but didn’t finish Should have started and finished and did! Should have started but not scheduled to finish yet Should start soon

6. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 5 Status Tools Tracking Toolbar Tools / Tracking Task Details Form Split screen combinations Task Usage view Filters Date Range… Others?

7. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 6 Adjust the Project Plan 1. Review the project model 2. Does the project model still reflect the project’s reality? 3. If so, carry on. If not, adjust durations, predecessors, etc to reflect the current plan.

8. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 7 Analyze Variances Attempt to understand variances Baseline dates vs. Start and Finish Start variance and Finish variance Duration

9. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 8 Review Critical Path Information Early Dates Late Dates Total Float (Total Slack) Total Float degradation Can we still meet schedule commitments?

10. P roject M anagement M ethodologiesLwilliams@p-m-m.com 504-288-8150 9 Communicate the Results Views Gantt Tracking Gantt Reports