1.  DISASTER MANAGEMENT WORKING GROUP (DMWG) How does a network respond to unanticipated challenges and events? Views from the "front-line“ 21st of MAR 2012

2. 2  1. Background of DMWG Founded in 1999 on coordination of disaster response needs Voluntary chair role rotation by core members and NGO RC contribution for web-page. Meet on monthly and emergency basis Free memberships ToR reviewed and revised on annual basis Annual plan based on voluntary contribution of resources by members, no fixed budget

3. 3  2- 3. G o al a n d O bj e ct iv e s  GOAL: To enhance disaster management in Viet Nam through improved information sharing, coordination of initiatives and joint actions to promote the highest possible standards and practices.  To improve coordination among all agencies working in disaster management through information sharing, experience exchange and joint initiatives.  To build the capacity of relevant agencies and practitioner s in disaster manageme nt.  To initiate and contribute toward policy dialogues for improving disaster- related policies and practices of policy makers and implementers  OBJECTIVES (4)  DISASTER MANAGEMENT WORKING GROUP  To improve coordination and collaboration in emergency responses, especially when big disasters happen

4. 4  4. Strategies Promote Information sharing and experience exchange; Promote the development and sharing of standards, accountability, best practices, research projects, and guidelines; Joint training activities and workshops; Advocacy and Policy Dialogue; Coordinated emergency preparedness and response.

5. 5  5. Participation Participation in the DMWG is open to all individuals, organisations, and government agencies concerned with disaster management in Viet Nam.

6. 6  6. Decision Making Decisions will be made on a consensual basis wherever possible. Where consensual decision making is not possible/successful decisions may be taken by an open vote where each organisation has one vote and a majority of 50% of those present at a meeting is required to pass a motion. Key decisions of the the DMWG will be made through consultation with DMWG members and require unanimous support from core group members. Hereby, key decisions include, but are not limited to published statements, advocacy/policy messages, DMWG ToR revision, core membership and chairmanship, joint assessments.

7. 7  7. Management and Administration Core Group: A core group of member organizations will share the management and administration duties of the DMWG. Membership to the core group is based on the voluntary commitment, human resource contribution and capacity of organizations. Core group members will support the Chair and take an active role in the management and administration of the DMWG. Current core members: UNDP, Oxfam, School of Public Health, NDMP, SCUK, SCUS, IFRC, NRC, NGO RC. Chairmanship: One organisation will assume the role of Chair of the DMWG for a period of 6 months. Current chair is FRC country office from Sept to March but extended to April. Roles of Chair: Act as focal point and representative for the DMWG. Call and set the agenda for and lead all meetings together with the core group. The Chair will also facilitate the communication among members of the working group. The Chair will maintain ongoing contact with the NGO Resource Centre staff and attend Working Group Coordinators' Meetings.

8. 8  7. Management and Administration (cont.) Administration: The VUFO–NGO Resource Centre shall act as the Secretariat for the DMWG in close collaboration with the Chair and the Core members. The VUFO-NGO RC shall provide venue for DMWG monthly meeting unless any organization volunteer to host. The VUFO–NGO Resource Centre will maintain a website for the working group and manage the mailing list. E-mailing list as key channel of communications among DMWG members

9.  Dmwg responds to unanticipated challenges and events in 2011 DM Annual planning in 2011 Update DP and DRR projects of members JAT refresher training Review the natural disaster and pandemic contingency plan Emergency meetings for preparedness to several natural hazards in 2011 since August and September to decide on what need to be done

10.  Coordination for Mekong floods and other natural disasters in 2011 AT undertaken by UNICEF, SC and WHO, VNRC, Care Presentations of results at emergency coordination meeting Coordinate with PACCOM to collect more information from provincial level and official request for assistance and PACCOM support letter for external assistance of INGOs, Red Cross

11.  Coordination for Mekong floods and other natural disasters in 2011 Coordination of relief matrix provided by UN PDG Coordination with clusters’ WG, UN situation report Coordination of relief and proposal to ECHO by RCs and other IFRC launched emergency appeal for VN

12.  Improvements in 2012 Continue montly meetings and emergency meetings Mapping of resources for coordination based on DRR projects, Cluster meetings, Disseminated Sphere handbooks Chair rotation in June JAT refreser training JAT decision and deployment EMMA and in depth Assessment