1. Elements of Accessibility in Online Courses Dallas County Community College District Technology Summer Institute June 10, 2016 11:45-12:45

2. Who Am I? Justin R Louder, EdD Associate Vice Provost & Assistant Professor of Practice TTU Worldwide eLearning Texas Tech University Special Thanks to: Jackie Luft, EdD Online Accessibility Specialist TTU Worldwide eLearning Texas Tech University

3. Agenda Session Introduction & Goals Federal regulations Accessible documents Videos and Audio Other Basics Questions Contact Info

5. Federal Regulations Section 504 and 508 of the US Rehabilitation Act Title II of the Americans with Disability Act of 1990 WCAG 2.0 OCR Rulings involving online education

6. Document s Use Styles in Word documents Formatted and Saved to be HTML or PDF accessible

7. Document s Use Styles in Word documents Formatted and Saved to be HTML or PDF accessible

8. Document s Word Documents For Mac: Save as a HTML Formatted and Saved to be HTML or PDF accessible

9. Document s Word Documents For PC: Save as a Web Page, or…. Formatted and Saved to be HTML or PDF accessible

10. Document s Word Documents For PC and Mac: Save as a PDF Formatted and Saved to be HTML or PDF accessible

11. Document s Power Points Use Standard Layouts in Power Point Reading Order

12. Document s Power Points Outline View to Ensure reading order Reading Order

13. Document s PowerPoints For Mac: Export as a PDF Formatted and Saved to be HTML or PDF accessible

14. Document s PowerPoints For PC: Save as a PDF Formatted and Saved to be HTML or PDF accessible

15. Documents Images have alternative text, title and description ◦Select image ◦Right click ◦Select Format Picture ◦Select Layout and Properties Icon ◦Write title ◦Describe picture This step is the same for Power Points and Word.

16. Documents Graphic text must be an accessible image ◦Add an alternative text, just like any other image

17. Document s Steps to Accessible Tables Know how many columns and rows you need. Make sure your table is not wider than the page. Insert table, do not use the draw table option. Tables follow software guidelines for accessibility

18. Document s Steps to Accessible Tables Identify the header row and restrict to page width ◦Select top row of table ◦Right click ◦Choose table properties ◦Select row tab ◦Check box “repeat as header row at the top of the page ◦Uncheck “Allow row to break across pages.” Tables follow software guidelines for accessibility

19. Document s Steps to Accessible Tables Assign alternative text to the table. ◦PC Users ◦Select Table ◦Right Click ◦Select Table properties ◦Select Alt Text ◦Write the title of the Table in the title box ◦Describe the significance of the table in the description box. If your description is over 300 characters, then a long description will be required. Tables follow software guidelines for accessibility

20. Document s Steps to Accessible Tables ◦Do nots…. ◦Use draw table tool. ◦Create a page layout with tables. ◦Merge cells. ◦Split cells. ◦Use blank rows or columns. Tables follow software guidelines for accessibility

21. Documents Charts and Graphs ◦Essentially they are images ◦Require Alternative Text ◦Most require long descriptions

22. Documents Long Descriptions ◦Used when image cannot be described in an alt text. ◦Two ways: Link to another page in website or link to a PDF. ◦Inside the Description box ◦simple add a hyperlink to either webpage or PDF. ◦Use a Descriptive Link ◦Only include text on long description ◦Use Headings, if needed.

23. Videos and Audio Media with only audio includes transcripts Videos have synchronized captions Instructional tip – ◦Once you have a caption file, you can easily acquire a transcript. ◦Upload the transcript to your online course for student use. ◦Studying ◦Reviewing material ◦Highlighting important text and following along as they watch the video

24. Videos and Audio Caption file opened in Notepad

25. Videos and Audio Helpful websites for self-captioning ◦Amara.org ◦Helps you create caption files ◦Allows you to merge a caption file and a YouTube video you do not own ◦YouTube ◦Can upload caption file ◦You can write your own captions ◦You can upload transcripts to set timings to video. ◦You can have YouTube use voice recognition software to write your captions, ◦Seldom accurate and will need to be correct, which can be time consuming.

26. Color Don't rely only on the appearance of the font (color, shape, font variation, placement, etc.) to convey meaning.

27. Color Sufficient color contrast is provided WebAim has a color contrast checker

28. Fonts Use real text rather than text within graphics. Select basic, simple, easily-readable fonts. (preferably san-serif) Use a limited number of fonts. Ensure sufficient contrast between the text and the background. Avoid small font sizes.

29. Fonts Limit the use of font variations such as bold, italics, and ALL CAPITAL LETTERS. ◦Use Styles instead

30. Navigation Websites and documents can be navigated with the keyboard. ◦Test your page by using your Tab and Tab+Shift keys.

31. Navigation Navigation tabs are consistent on each web page ◦Most website programs automatically provides consistent navigation

32. Basics No use of flashing or blinking content ◦May cause seizers and/or headaches in some users

33. Basics Hyperlinks are titles of websites, avoid “click here” or URL/web address ◦Avoid using URLs ◦Name the link Example ◦Use this: Learning what to write as proper link text can be confusing, but you can learn more by visiting Descriptive Links Accessibility.Descriptive Links Accessibility. ◦Instead of: Learning what to write as proper link text can be confusing, but to learn more click here.click here.

34. Basics Use exit disclaimer if you utilize websites or documents that you cannot edit. “This file and/or Web link goes to content that is not owned, managed, or controlled by Texas Tech University (TTU). Accordingly, TTU has no control over the native accessibility of that content. Should you experience an accessibility issue in that content, please notify both your instructor and Student Disability Services. They will work with you to ensure a reasonable accommodation under the Americans with Disabilities Act and/or Section 504 of the Rehabilitation Act, including a reasonable deadline extension while your accommodation is processed and implemented.”

35. Questions?

36. Contact Justin R Louder, EdD Associate Vice Provost, eLearning & Assistant Professor of Practice Texas Tech University justin.louder@ttu.edu justin.louder@ttu.edu elearning.ttu.edu | (806) 742-7227 | @ttuelearning