1. Product Development Group Kickoff Meeting 23 March 2009 Simulation Interoperability Standards Organization Standards Activity Committee (SAC)

2. 2 SISO Product Types Balloted Products - Standards - Guidance Non-balloted Products - Reference - Administrative

3. 3 SISO Operating Principles Responsiveness and Responsibility - SISO shall be responsive to the communities it serves. SISO shall be responsible for providing products and services that promote interoperability and reuse with the least possible impact on existing applications. Quality - SISO activities and resulting products shall reflect technical excellence and the highest quality work. Discipline - SISO shall exercise due process in all activities. Policies and procedures shall be publicly available and shall serve as the basis for governing the organization and its activities. SISO standards development processes shall have a balance of interests and shall not be dominated by any single interest category Fairness - SISO activities shall provide the right of appeal at all levels. Openness - SISO activities shall be carried out in an open forum where any person has access to the process. Consensus - SISO decisions shall be based on simple majority agreement unless explicitly stated otherwise. Votes and ballots can be conducted in person, by teleconference, or by electronic balloting, as appropriate.

4. 4 SISO Technical Acceptance Principles Relevant - SISO Products will be relevant to the Modeling and Simulation Community. Substantive - SISO Products shall provide meaningful information and/or results. Timely - SISO Products will be produced in an efficient manner to ensure that the product is useful to the community. Community Review & Acceptance - SISO Products will be reviewed by the technical community to which the product applies. This may be a narrow niche or the community broadly defined.

5. 5 SISO Balloted Product Principles Generality - Standards Products shall be as general as possible, while still maintaining usefulness, to support the broadest community of current and future users. Stability - Standards Products shall be established and changed only as necessary. They shall be prototyped and tested before being proposed for adoption to demonstrate their maturity. Supportability - Standards Products shall maintain the integrity of the existing product suite and the needs of the user.

6. 6 Balloted Products Development and Support Process (BPDSP) BPDSP provides direction on the development of SISO balloted products; does not cover non-balloted products Builds on SISO Policies & Procedures Provides specific SAC guidance Is a comprehensive document Input from a broad range of experts - Current & past SAC members - HLA developers - RPR FOM PDG - FEDEP PDG - SEDRIS PDGs BPDSP is currently drafted and under review by SAC Every PDG does not have to “reinvent” the process

7. 7 Six Step Process You Are Here

8. 8 Step 1: Activity Approval : Done Complete SISO Product Nomination (PN) Review PN to assess impact on SISO Approve Product Nomination SAC appoints - Interim Chair – - Technical Area Director(s) –

9. 9 Product Nomination Summary -

10. 10 Step 2: Product Development Launch development activity PDG elects Chair, Vice Chair, Secretary Establish Drafting Group Establish development schedule Produce the product or product component Monitor PDG activities Submit draft product to SAC and EXCOM for 'Approval to Ballot' This meeting

11. 11 Step 3: Product Balloting Forming a Balloting Group Conducting the Initial Ballot Resolving Ballot Group Member Comments Conducting a Re-Circulation Ballot Closure

12. 12 Step 4 : Product Approval Submit balloted product(s) and supporting material to the SAC for review SAC will review balloted product(s) and supporting material for compliance with PDG charter and SISO Product development procedures SAC approves product(s) and recommend disposition SAC forwards package to the EXCOM for approval EXCOM accepts product(s) as a SISO Product EXCOM notifies SAC that product is ready for distribution SAC posts announcement to the SISO community via the SISO reflector PDG develops Terms of Reference for Product Support Group (PSG)

13. 13 Step 5 : Interpretation, Distribution and Configuration Management Responsibility of SAC and Product Support Group Establish and maintain a process to respond to questions concerning the language used in the standard, the intention or result meant by a particular action, or an explanation of the reasons behind what the standard says. Establish and maintain a Help Desk function using the SISO provided discussion board to answer questions and provide support to the community. Establish and maintain a Problem/Change Request process to collect problems and change requests from the community. Conduct analysis and refinement of submitted problems and change requests. When the PSG is operating in parallel with a PDG developing a revision to a product, forward refined PCRs to the PDG for use in revision development. Maintain liaison with related Conference Forums, related PDGs, related PSGs, and related SGs. Identify, create, and maintain SISO reference products relating to the balloted products being supported. Identify and create Product Nominations for additional parts or supplements. Included for information only. Steps 5 and 6 of the process are the responsibility of the PSG.

14. 14 Step 6 : Periodic Review Responsibility of PSG and SAC Conduct Periodic Reviews Determine course of action for SISO Product(s) - Reaffirm - Revise - Withdraw Included for information only. Steps 5 and 6 of the process are the responsibility of the PSG.

15. 15 PDG Organization Chair Vice-Chair Secretary Technical Area Director Drafting Group(s) (DG) - Sub-set of PDG members - DG editor - DG assistant editor - if PDG wants - DG member Member - Be registered on the PDG reflector - PDG may establish additional membership requirements with approval from the SAC - All PDG members shall maintain SISO membership.

16. 16 PDG Chair Elected by popular vote (simple majority) Primary oversight for product development and other activities Plans and conducts meetings Ensures voting rules upheld - Does not vote except to cast the deciding vote in electronic votes With TAD, nominates Drafting Group Editor Appoints members to subgroups Coordinates meetings, votes, and mediates disagreements - Must not engage on issues without recusal Must be a SISO member and cannot be a member of the SAC

17. 17 PDG Vice Chair Elected by popular vote (simple majority) Assists the Chair Conducts meetings in absence of chair Assumes role of Chair if Chair yields to take a stand on an issue Must be a SISO member

18. 18 PDG Secretary Elected by popular vote (simple majority) Documents the activities of the PDG Conducts meetings when neither the Chair or Vice Chair are able to attend Compiles minutes at face-to-face and teleconferences Maintains member roster including affiliations Summarizes discussions for electronic votes Must be a SISO member

19. 19 PDG Drafting Group(s) Responsible to produce the product or product components May have one or more drafting groups Recommended that a drafting group be responsible for one product component

20. 20 PDG Drafting Group Editor(s) Responsible for overseeing development of a product or product component Assigns specific tasks to DG members, collects inputs, and integrates input into the product Reports on efforts to the PDG Shall not be the PDG Chair Nominated by Chair and TAD, approved by SAC

21. 21 PDG Assistant Drafting Group Editor(s) Responsible for helping the assigned editor Recommended for large or complex products or components Nominated by Chair and TAD, approved by SAC

22. 22 PDG Technical Area Director SAC Representative on the PDG Monitors PDG activities - Meet SISO Policy - Meet product development requirements - Meet SAC directives Liaison between SAC and the PDG Proponent of the PDG to SAC Appointed by the SAC If you observe behavior you believe is not consistent with the SISO P&P or BPDSP, don’t stay silent! Raise an objection. Notify the TAD.

23. 23 PDG Meetings Accessible to all SISO members Agenda published and approved Chair shall conduct meetings in a professional manner - Robert’s Rules of Order - Attendees may approve informal style Face-to-Face - Announced at least 30 days in advance Teleconference - Announced at least 5 days in advance Reflector - Announced at least 5 days in advance - Start date/time and End date/time specified

24. 24 PDG Voting Rules - 1 Applies to general PDG business and comment resolution Face-to-face and Teleconference Voting - The larger of a five-person quorum or 5% of the registered membership quorum is required to conduct a vote - All PDG members present are eligible to vote - PDGs with restrictive memberships (additional qualifications to the ones listed in BPDSP) may establish a quorum requirement (with SAC approval) based on a percentage of members - 67% of members present vote* - 75% consensus of members present who vote* required to approve or reject a motion - If a 75% consensus cannot be reached, the issue is moved to an electronic vote. * Abstentions do not count as votes

25. 25 PDG Voting Rules - 1 * Abstentions do not count as votes No Voting Electronic Ballot Quorum? 67% of Members Present Vote? 75% of Votes either Yes or No? Motion Accepted or Rejected Yes No

26. 26 PDG Voting Rules - 2 Electronic Vote - PDG Chair and DG Editors may require an electronic vote on any issue - PDG Secretary posts a summary of the related discussion on the PDG reflector Notice of an electronic vote shall be posted at least 10 business days in advance and the voting shall remain open for five days - After announced period of time for discussion, electronic vote is held to allow the complete PDG to vote on the issue - An electronic vote must have the larger of five (5) voters or 10% of the registered PDG membership PDGs with restrictive memberships (additional qualifications to the ones listed in BPDP) may establish a quorum requirement based on a percentage of members with SAC approval - Electronic votes are carried by majority of votes cast PDG Chair may cast the deciding vote

27. 27 PDG Voting Rules - 3 Recall of Face-to-Face or Teleconference vote results - Issues approved by 75% consensus at a face-to-face meeting or teleconference shall be posted to the reflector within five days - PDG members not present for the vote shall have 10 days from the posting to recall the issue - Ten recall petitions shall require an electronic vote Officer voting - PDG Chair, or acting PDG Chair does not vote in face-to-face meetings or teleconferences is not counted toward a quorum - PDG Chair may cast the deciding vote in electronic votes - Other PDG officers including Vice Chair, Secretary, and DG Editors may vote in face-to-face, teleconference and electronic votes

28. 28 Appeals - 1 PDG member may appeal any decision by the PDG Chair to a vote by the PDG All PDG votes subject to appeal to the SAC - PDG member may appeal to the SAC, via the TAD, the result of a vote within five days of the vote being posted to the reflector - Classified as procedural or technical Procedural if PDG member feels the PDG violated SISO, SAC, or PDG rules or principles Technical if the PDG member believes the approved approach is not the best solution - SAC reviews the appeal and notifies the person who appeals and the PDG Chair of its decision and rationale no later than 30 days after the appeal was filed If a resolution to the appeal cannot be reached within 30 days due to the scope of the appeal, the SAC Chair will periodically post status of the appeal to the appropriate committee reflector.

29. 29 Appeals - 2 Any member of the PDG may appeal the SAC’s decision on the appeal to the EXCOM - Appealing member shall notify the SAC Chair of the appeal and the reason and rationale of the appeal - SAC Chair will provide the appeal package, the SAC decision and rationale, and the new appeal request to the EXCOM Chair - EXCOM reviews the appeal and notifies the SAC of its decision and rationale no later than 30 days after the appeal was filed SAC shall notify the person who appeals and the PDG Chair If a resolution to the appeal cannot be reached within 30 days due to the scope of the appeal, the EXCOM Chair will periodically provide status of the appeal to the SAC. - Decisions by the EXCOM are final.

30. 30 Lessons from multiple PDGs Maintain structure of process Maintain openness of process Document and file everything (SISO File Library) Chair must exemplify fairness Be alert for dominance and undue influence Keep your TAD in your decision process

31. 31 Dominance and Affiliation All Standards Bodies are having to address the potential of dominance of the standards process The IEEE has established requirements for the disclosure of affiliation for all IEEE Working Group members - Employer - Parent Company Any allegation or evidence of dominance within a working group is reported to the IEEE Standards Activity Board SISO has tradition of levying requirements over and above IEEE

32. 32 Dominance and Affiliation All members of SISO Groups participating in the standards development process will disclose affiliation at all meetings: - Employer - Parent Company or Prime Contractor - Sponsoring Agency - Program or Product Supported

33. 33 Tools Web Board PDG File Area Teleconference Bridge Tiger Teams Membership Rosters Comment Tracking System Electronic Balloting System Web-Board Polling Assigned Reviewers Problem/Change Reports